EVOLVE'14 | Maximize | Gretchen Sizer | County of San Diego

PRESENTED BY

County of San Diego

DOCUMENTUM TO AEM IN 365 DAYS

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DOCUMENTUM TO AEM IN 365 DAYS

County of San Diego

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3 million+ residents About 40 departments

BACKGROUND

County of San Diego

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County Technology Office

IT Outsourcing Contract

Enterprise Services

Government Solutions

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•  Retire outdated server •  Make the site responsive •  Freshen design •  Easier Content Management System

OBJECTIVES

County of San Diego

Design/Approval

May Dec June Oct

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Nov

AEM Identified

Demo

Discovery

June July Aug Sept

Migration

”War Room” – Validation

Go Live

Infrastructure and Development

UAT

Training

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IN-HOUSE DESIGN GRETCHEN SIZER-KECSKES, ART DIRECTOR

County of San Diego

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DESIGN

County of San Diego

•  Header •  Footer •  Components •  Styles

- Fonts - Colors

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DISCOVERY

County of San Diego

•  Meet with Adobe and HP •  Out of the box components •  AEM customers •  AEM community

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DELIVERABLES

County of San Diego

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“LIFT AND SHIFT” ARNOLD DE GUZMAN, MULTIMEDIA DESIGNER

County of San Diego

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•  40 department sites •  Over 70,000 objects in Documentum •  Month of weekend downtime •  Migrate only items with ‘Active’ status •  95% via automated script •  Solution for URL continuity

MIGRATION SUMMARY

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• Direct support from HP team • Remove inline styles • Embedded media (YouTube, JavaScript) • Fixed-width anything, mostly tables • Convert absolute to relative links

CONTENT VALIDATION

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1.  Track now, update later 2.  Update in two environments 3.  Migrate later in schedule closer to Go Live

CONTENT SYNC

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DOCUMENTUM VS. AEM

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•  Multiple content-specific templates •  Form-based editing •  14 steps for an update •  Required Java

DOCUMENTUM

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AEM

County of San Diego

•  Single Sign-on •  One generic “Interior

Page” template •  In-context editing •  5 steps for an update •  Handy sidekick •  Content browser

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•  WYSIWYG isn’t completely configured •  Long pages displays timeout •  No preview server •  Requires a modern browser •  At least 1280px width monitor resolution

ISSUES

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UAT STRATEGY

County of San Diego

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•  Dedicated room

•  Wi-Fi •  Daily calls •  Issues tracker •  Webcam

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Identifying targets: • Analytics • In-house core software • Management

PLATFORMS AND DEVICES

Device sources: • What you have nearby • Loaners • Electronics store • Open Device Lab

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q  Mobile devices with multiple browsers q  Check popular pages based on analytics q  Test forms and 404 error pages q  Fields and input types q  Portrait and landscape mode

THINGS TO REMEMBER

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Have fun!

County of San Diego

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ASSET MANAGEMENT GRETCHEN SIZER-KECSKES, ART DIRECTOR

County of San Diego

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DIGITAL ASSET MANAGEMENT

County of San Diego

•  Expectations •  Migration •  Reality •  Plans for the future

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BRANDING

County of San Diego

•  Applying our Style Guide •  External Sites •  Governance •  Best Practices

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SEARCH

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•  Search-Centric Site •  DigitalGov vs.

Adobe Search

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Lessons Learned •  Documentation •  Resources •  Training •  Development •  Integration

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THANK YOU. Tegan Glasheen Communications Director, County Communications Office tegan.glasheen@sdcounty.ca.gov Gretchen Sizer-Kecskes Art Director, County Communications Office gretchen.sizer@sdcounty.ca.gov Arnold De Guzman Multimedia Designer, County Communications Office arnold.deguzman@sdcounty.ca.gov