Enterprise Project Management Essential #2

Welcome to All

Refreshment Break

Enterprise Project Management

• Aligning your strategic objectives to your company resources with Microsoft EPM Solution

• Microsoft EPM Scenario Walkthrough

• Visualize your Project using Visio 2007

essentials

• Lessons Learned in EPM Implementation

• Project Portfolio Management

visit our booths

2 nd Series

Speakers

• Daniel Queva Director, IW Category ProductsMicrosoft Singapore

• Ketty BudiartoSenior Product Marketing ManagerMicrosoft Singapore

• Gan Woon WoonProject Manager, EPM ImplementationSystemethod Pte Ltd

• Nah Wee YangProject Manager, EPM ConsultingSystemethod Pte Ltd

Project Management Challenges

• Common understanding of project objective

• “Triple” constraints – time, cost, scope & quality, risk, customer satisfaction

• Details in project planning

• Handling of issues during project execution

• Project monitoring & control

• Knowledge in project management

Microsoft EPM Solution

• Aligning your strategic objectives to your company resources with Microsoft EPM Solution Daniel Queva

Director, IW Products

EPM ComponentsP

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Line of Business Systems

Core EPM ComponentsP

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Top Management

Project Manager

Team Member

Microsoft EPM Solution

• EPM Scenario Walkthrough

Gan Woon WoonProject Manager

EPM Scenario Walkthrough

Project Manager

Scenario: Project status tracking

Sam (Team Member)

Project Schedule Creation

Approve Update

Progress Update

EPM Scenario Walkthrough

Project Schedule Creation– Who are available for project?

• Available during project period• English speaking

– Project scheduling, resource assignment– Baseline the schedule– Share the project schedule (publish)

Project Manager

Scenario: Project status tracking

Task 1

- Task 1A 3D

- Task 1B 4D

Task 2

- Task 2A 5D

- Task 2B 6D

EPM Scenario Walkthrough

Progress Update– Sam has been doing the work for 5 days and

completed Task 1A and half way through Task 1B

– Update task progress in “My Tasks”– Register an issue related to Task 1B

Sam (Team Member)

Scenario: Project status tracking

Task 1

- Task 1A 3D 100%

- Task 1B 4D 50%

Task 2

- Task 2A 5D

- Task 2B 6D

EPM Scenario Walkthrough

Approve Update– Verify and approve task update– Preview before approve– Graphical indicators in Project and Task level– Share the project schedule (publish) Project Manager

Scenario 2 : Project status tracking

Microsoft EPM Solution

• Visualize your Project using Visio 2007

Ketty BudiartoSenior Product Marketing Manager

Microsoft EPM Solution

• Microsoft EPM Components

• EPM Implementation Approach– Pilot EPM > Phased Implementation

• EPM Discovery Services– Trial EPM software– Services: installation, setup and training

Enterprise Project Management

• Coffee Break

• Systemethodo Microsoft EPM

• Knowledge Methodo PM Training & PMP Exam Prep Courses

• Avantus, NetAssist & Comato Microsoft Authorized Training Partners (CPLS)

essentials

2 nd Series

Lessons Learned in EPM Implementation

• EPM Implementation in Singapore Power

Nah Wee YangProject Manager

Project Portfolio Management

Do the investments align with the

strategic objectives?

Have I selected the right

investments?

Do I have sufficient resources to deliver

the selected investments?

Will the investments be

delivered on time and within budget?

Are my investments

delivering the forecast benefits?

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Project Portfolio Management

• Portfolio– Collection of projects

• Portfolio Management– An approach to achieve strategic goals by…

… projects / programs,

based upon alignment & contribution to the organization’s strategies and objectives.

selecting prioritizing assessingmanaging

~ Standard for Portfolio Management Project Management Institute

Continuous

Tracking of Projects

Project Portfolio Management

Alignment to

Organization’s

Strategy

Selected Projects•Continue to track the value of project

Portfolio of Projects•Expected value and costs of projects

Prioritization & Valuation•Which project delivers the best value and most aligned to organization’s strategy

Portfolio Management

Project Portfolio ManagementAnalogy to Portfolio Management

Follow the Game

Plan

Alignment to

Team’s Strategy

Selected Players•The “Winning 11” play according to the game plan

Group of Players•Each player has his own strength in different position

Selection Criteria•Which players best fitted to the team’s strategy

• Project Initiation– Objective & Scope– Resource & Cost Budget– Risk

• Project Value– Benefits of the project– Strategic impact of the project

• e.g. Expand into new market and segments• e.g. Reduce expense base

Project Portfolio Management

• Portfolio Prioritization– Financial Value– Strategic Value– Compare against Business Driver

• Portfolio Optimization– Limit Vector (what-if scenario)– Insight Analysis

Project Portfolio Management

Project Portfolio Management

• Overview of Microsoft Project Portfolio Management Solution

Gan Woon WoonProject Manager

Create Select Plan Manage

PPMLife Cycle Steps

Gov Phases

Final Approval Baseline

Microsoft EPM Solution

Portfolio DashboardPortfolio OptimizerPortfolio Builder

CompleteProject

Request Form

1st Review

2nd Review

Resource RequirementsBusiness Case Development

Cost Estimates

Risk Assessment

Phase & Milestone Planning

Strategic Alignment Assessment

2

1

4

5

6

Benefit Forecasts3

Portfolio PrioritizationStrategic Value

Financial Value

Risk Value

Portfolio Optimization

Charting Analysis

Constraint Analysis

Adv Portfolio Analytics

1

2

3

1

2

3

Portfolio Selection

Detailed Planning

Develop Project Plan

Assign Named Resources

Define Interdependencies

1

2

3

Project TrackingProject Tracking

Time Reporting

1

3Issues & Risk Mgmt

Document Mgmt 4

5Team Collaboration 6

Resource Mgmt2

Portfolio TrackingChange Request Mgmt

Status Reporting

Portfolio Reoptimization

1

2

3

Completed

Portfolio ReportingBenefits Realization

Successful Organizations Use Both Disciplines

Project ManagementProject PlanningCost ManagementResource ManagementTime ReportingChange ManagementIssue ManagementProject ReportingCollaboration

Portfolio ManagementPortfolio GovernanceBusiness Case DevBenefits ForecastingPrioritization / ValuationPortfolio OptimizationAdv Portfolio AnalyticsCapacity Planning

Ab

ility

to

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Bu

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ess

Va

lue

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(Pro

ject

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07

)

Ability to Realize Business-Value Potential(Project Server 2007)

75% 100%

66%

100%

0%

Portfolio Management

Project Management

50%Value Realized

50% Value Lost

Identify and select the investments that will maximize business value

Del

iver

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lect

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stm

ents

and

rea

lize

the

busi

ness

val

ue

Project Portfolio Management

I should have thought of this

scenario before…

Plan the work and work the plan

Few More Announcements

• Your feedback on this event

• EPM Eval Pack

• PMP Exam Prep tips and Course preview – 5 December 2007 (Wed) 7pm – 9pm– Email info@knowledgemethod.com

• Next Enterprise Project Management Essentials Seminar on 28 Feb 2008

Q & AThank you.