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Redefinition of ScopeRedefinition of ScopePresenter: Darrin PolhemusPresenter: Darrin Polhemus
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Recommendation 1: Reduce Project’s Scope
An explicit definition of CIWQS’ core regulatory functions has been established - DONE
The Steering Committee has reviewed and approved this definition - DONE
All members of the CIWQS team understand and agree with the redefined scope - DONE
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Definition Also Supported in Other Actions
Items cut from scopeCo-management of CIWQS and
PCS/ICIS-NPDES together Principle Operating DirectivesAgency Information Management
Strategy
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CIWQS Definition and Scope
General functionality provided by CIWQS Water Board Programs utilizing CIWQS Receive, manage and provide data
submitted by regulated entities for the following…
External interfaces with other systems
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CIWQS Definition and Scope
General functionality provided by CIWQS:• Permit and Order tracking
(Party/Place/Regulatory Measure)• Track inspections• Track self-monitoring reports• Manage violations and enforcement activities Reporting of regulatory information both
internally and externally, including to the public
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CIWQS Definition and Scope
Water Board Programs utilizing CIWQS:• NPDES (discharges to surface waters)• WDR (discharges to land or non-federal
water)• Landfills• Storm Water• Water Rights (eWRIMS)• Irrigated Lands [for enforcement and billing
only]
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CIWQS Definition and Scope
Receive, manage and provide data submitted by regulated entities for the following:
• Online reporting of sanitary sewer overflows (SSO)• Online submittal of Storm Water annual reports
(SWARM)• Online submittal of NPDES self-monitoring reports
(eSMR)• Online enrollment in Storm Water General Permits
(SWPAP) [under development, will replace SWARM]• Online submittal of water use data [new functionality;
under development]
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CIWQS Definition and Scope
External interfaces with other systems:• Water Boards billing system (Automated Fee
Billing System (AFBS) or successor)• U.S. EPA’s NPDES tracking system
(PCS/ICIS) [under consideration]• Electronic Content Management [in pilot
testing]
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Modules Since Last Review
Sanitary Sewer Overflow (SSO) module Online reporting of sanitary sewer spills
Water Rights Information Management System (eWRIMS) Replaced old water rights system Has large GIS component Connects at Party and Place tables
1010
Systems No Longer in CIWQS Scope
Geotracker Remain separate system Soliciting software-as-a-service vendor
SWAMP Upgrading from MS Access to MS SQL Support California Data Exchange Network
(CEDEN) Utilize California Water Quality Monitoring
Council to provide guidance on new system parameters
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Systems No Longer in CIWQS Scope
GAMA GAMA Public Advisory Committee requested
functionality Soliciting software-as-a-service vendor
GeoWBS Some functionality such as combined listing
be added to existing system Long range plans undetermined
1212
CIWQS and PCS/ICIS-NPDES
Can two systems work together and complement each other?
1313
CIWQS and PCS/ICIS-NPDES
Both systems have to exist – have functionality that is unique to each CIWQS: billing, NPDES/WDR overlap, Self-
monitoring reporting (SMR), mandated reporting [WC 13385(o)], etc…
PCS/ICISN-PDES:Discharger Monitoring Reporting (DMR), automated determination of compliance, compilation of QNCR, etc…
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CIWQS and PCS/ICIS-NPDES
Approaches CIWQS feeds PCS/ICIS-NDES – tried that Modify PCS/ICIS-NDES to CA needs – won’t
happen Co-manage both systems together to exploit
strengths of each – common middle ground
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CIWQS and PCS/ICIS-NPDES
Water Board Approach Commit to managing information in PCS/ICIS-
NDES Will look at small defined data flows, both
ways between systems, when able, but until then will make sure data is entered into PCS/ICIS-NDES
Incorporate PCS/ICIS-NDES reporting into program management
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Principle Operating Directives
Rules to live by!
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Principle Operating Directives
Purpose of CIWQS – Primarily a regulatory information management system to: Manage business processes Work in conjunction with other data systems Inform decisions Provide accountability
Secondary role is for automation
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Principle Operating Directives
Expansion of CIWQS Only add new modules when existing needs
met The need for new module has been identified
and justified Resources for the new module are available
and have been adequately allocated There is common data and functionality
between new module and CIWQS
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Agency Information Management Strategy
Changing the approach so that this is not an oxymoron.
2020
Agency Information Management Agency Information Management Strategy – The Old OneStrategy – The Old One
• CIWQS as an enterprise wide system (solution)CIWQS as an enterprise wide system (solution)• Encompass all Water Board programs: surface water, Encompass all Water Board programs: surface water,
ground water, planning, etc.ground water, planning, etc.• All programs share information in same data structureAll programs share information in same data structure• System usage promotes (requires) changes in System usage promotes (requires) changes in
programsprograms• Centralize Information TechnologyCentralize Information Technology
• Strong IT in control of developmentStrong IT in control of development• Bring systems together – single technology solutionBring systems together – single technology solution
2020
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Business needs drive strategy Programs in direct charge of projects
Have different and distinct groups of users with different needs and skill levels General Public, Legislature, dischargers,
internal users Enterprise Portfolio Management
Multiple systems, meeting a multitude of needs, working together (federated?)
Agency Information Management Agency Information Management Strategy – The New OneStrategy – The New One
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Agency Information Management Agency Information Management Strategy – The New OneStrategy – The New One
Listing of Legislative and Administrative Mandates First time comprehensive list included in
strategy List of projects and process for Water
Boards Details underway and prospective Defines program group responsible for
managing
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Questions?
Attachments:
• CIWQS Definition
• Principle Operating Directives
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