Cuyahoga County Municipal Energy Workshop

APPLICANT WORKSHOPSeptember 29, 2010

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CUYAHOGA COUNTY MUNICIPAL ENERGY PROGRAM

PROGRAM REVIEW

PROGRAM OVERVIEWU.S. DEPARTMENT OF ENERGY

ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM

Funded by American Recovery and Reinvestment Act (ARRA).

Goals and objectives: Stimulate the economy and create and retain jobs;Improve energy efficiency in building,

transportation and other sectors.Build capacity at local level to reduce energy usage;

andReduce total energy usage and Greenhouse Gas

emissions.COUNTY EVALUATED ON HOW IT IS MEETING THESE

GOALS AND OBJECTIVES

MUNICIPAL ENERGY PROGRAM (MEP)

On September 30, 2009, Cuyahoga County was awarded a $5.7 million grant from the United States Department of Energy (DOE).

County set aside $3 million for the MEP.

Cuyahoga County Planning Commission is administering the MEP.

PROGRAM OVERVIEW

MUNICIPAL ENERGY PROGRAM (MEP)GOALS AND OBJECTIVES

To encourage municipalities to conduct anenergy audits of all municipally-owned buildings and facilities; and

Implement energy efficiency and conservation projects for cost and energy savings.

PROGRAM OVERVIEW

PROGRAM OVERVIEW

ELIGIBLE ACTIVITIES

ASHRAE¹ Level II Comprehensive Energy Audits

Energy Conservation Projects

¹ASHRAE = American Society of Heating Refrigerating Air Conditioning Engineers

ELIGIBLE APPLICANTS

Fifty-three (53) Cuyahoga County communities that did not receive direct allocations from USDOE.

ELIGIBLE COSTSAuditsProjectshttp://www1.eere.energy.gov/wip/solutioncenter/

Lighting RetrofitsVentilation AdjustmentsChiller AdjustmentsAlternate Electric

Supplier Building Automation Traffic Signals Street Lighting

FUNDING: 100% Grant for

ASHRAE Level II Comprehensive Energy Audits.

OR Up to 80%/20%

Matching award for project implementation, on a funds available basis.

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PROGRAM SCHEDULE

APPLICATION PROCESS

Deadline:

APPLICATIONS ACCEPTEDOCTOBER 1 – NOVEMBER 1, 2010

( NOW CLOSED )

Submit to:Ms. Claire KilbaneCuyahoga County Planning Commission323 Lakeside Avenue, Suite 323, Cleveland, OH 44113Phone: (216) 443-3700 Fax: (216) 443-3737

Email: ckilbane@cuyahogacounty.us

SUBMITTAL INFORMATION

Submit: 1 original paper copy and 1 electronic copy of:

Application and Completed Checklist Required Forms Other Supplemental Forms and Attachments

11 Font preferred - in the space provided Staple or clip application - Do not submit

applications in binders, folders, etc. 

SUBMITTAL INFORMATION

COMPLETING THE APPLICATION Municipality has existing ASHRAE LEVEL II Energy Audit that is less than

3 yrs old?

YESNO

ENERGY PROJECT APPLICATION1.Energy Audit2.Project Description3.Energy Conservation Background4.Legislation5.Data Collection Form6.Utility Bills (copies)7.Utility Information Release

Approval of existing audit. Contract with County to conduct

conservation project. Complete project. Submit Affidavit of Completed Work. County Verification. Seek reimbursement for improvements.

ENERGY AUDIT APPLICATION1.Data Collection Form2.Utility Bills (copies)3.Utility Information Release4.Legislation

Contract with County to conduct audit. Procure energy auditor with specified

qualifications. Complete and submit audit. Seek reimbursement for audit .

CUYAHOGA COUNTY MUNICIPAL ENERGY PROGRAMSAMPLE DATA COLLECTION FORM

APPLICANT: City of Oak Park

COMPLETED BY: Mr. Richard Weather Facilities Coordinator

BUILDING TYPES

NUMBER OF

BUILDINGS OR UNITS

TOTAL SQUARE

FEETELECTRICITY NATURAL

GAS

HEATING

FUEL

WATER AND SEWER

TOTAL UTILITY EXPENSES

AVERAGE 2009

UTILITY COST PER

FOOT

NOTES/COMMENTS

ADMINISTRATION 1 12,000 $5,963 $4,956   $1,998 $12,917 $1.08 City Hall Offices

SERVICE DEPARTMENT 1 20,000 $2,650 $4,963  $2,269 $9,882 $0.49 Service Garage

SAFETY 2 15,500 $9,542 $8,856  $3,697 $22,095 $1.431 Police and 1 Fire

station

UTILITIES 1 6,500 $15,420 $3,625   $2,987 $22,032 $3.39Wastewater

treatment facility

RECREATION 0          $0 #DIV/0! 

OTHER 0          $0 #DIV/0! 

BUILDING SUB TOTAL 5 54,000 $33,575 $22,400  $10,951 $66,926 $1.24 

TRAFFIC LIGHTS 25   $21,561      $21,561   

STREET LIGHTING 250  $51,425      $51,425   

INFRASTRUCTURE SUB TOTAL 275  $72,986       $72,986

#DIV/0! 

TOTAL ALL     $106,561 $22,400   $10,951 $139,912 #DIV/0! 

AWARD DETERMINATION

AWARD DETERMINATION

ASHRAE LEVEL II AUDITS

Grant amount based on: Total square footage of

municipally-owned buildings and facilities; and

Energy Usage Intensity.

ENERGY CONSERVATION PROJECTS

Grant amount based on:Energy and cost savings;Eligible DOE activity

http://www1.eere.energy.gov/wip/solutioncenter/

Meets energy goals of County; and

Availability of funds.

CONTRACTING WITH THE COUNTY

CONTRACTING WITH THE COUNTY

Master Contract with individual scope of work and award for each municipality.

Electronic Signature of Contract Documents Flow Down of Federal Requirements including, but not

limited to: Acknowledgement of ARRA/USDOE Funding on signs and in

report documents; National Environmental Policy Act (NEPA) requirements, if any;

Audits are categorically excluded from NEPA requirements Projects are subject to review for NEPA requirements

Historic Preservation; Waste Stream; Davis-Bacon Act; and American-Made Equipment and Products.

CUYAHOGA COUNTYGREEN ENERGY ECONOMY

Build capacity at municipal level; Use energy audits to benchmark current energy

consumption; Use U. S. EPA Energy Star Portfolio Manager

Program: Monitor energy usage, greenhouse gas emissions

and cost savings at county and municipal level. Analyze building energy performance (i.e. City

Hall, Police Stations, Fire Stations). Compare inventories to other counties and

municipalities to identify other energy conservation opportunities.

GREEN ENERGY ECONOMY IN CUYAHOGA COUNTY

Engaging regional players that in the aggregate represent a large part of the County’s energy usage

Building capacity on a County-wide scale to examine common goals, objectives, policies and procurement practices

Develop a Framework for implementation and alignment of common public sector goals, objectives, policies and procurement practices

http://www.energystar.gov/index.cfm?c=government.bus_government

http://www.energystar.gov/index.cfm?c=evaluate_performance.bus_portfoliomanager_benchmarking

ENERGYSTAR - PORTFOLIO MANAGER

DATABASE - CATAGORIES

ENERGYSTAR - PORTFOLIO MANAGER

ENERGYSTAR - PORTFOLIO MANAGER

ENERGYSTAR PORTFOLIO MANAGER

https://www.energystar.gov/istar/pmpam/help/Portfolio%20Manager%20Tour/Portfolio_Manager_Tour.htm

MUNICIPAL PROCUREMENT PROCESS

SELECTING AN ENERGY AUDITOR

SELECTING AN INDEPENDENT ENERGY ENGINEER FOR THE ENERGY AUDITS

LOCALwww.aeeohio.comhttp://akroncantonashrae.org/www.clevelandashrae.org/

LOCAL • A& E engineering firms• Energy engineering consultants• List of experienced local A & E, energy engineers that have expressed interest in the Cuyahoga County MEP energy audits (based on advertisements placed in the Cleveland Plain Dealer

NATIONALwww.aeecenter.orgwww.ashrae.org/

ENERGY AUDITOR QUALIFICATIONS

A Professional Engineer (PE) with 3 years documented experience conducting Commercial Level II Energy Audits

AND / OR

A Certified Energy Manger (CEM) with 3 years experience or a Certified Energy Auditor (CEA) with 5 years documented experience. (Association of Energy Engineers)

ENERGY AUDITOR – NEED FOR REAL WORLD EXPERIENCE

• >15 years experience … better than 3 years• ASHRAE : Level ‘2’ energy experience?• Mechanical / Electrical / Plumbing (MEP) experience?• Lighting experience only?• DDC / BAS / controls experience only?• Retrofit existing buildings vs. only new construction design experience?• Municipal / County/ State/ Federal experience?• References?• Past performance? (results vs. projections)

ENERGY AUDITORS – INDEPENDENT OF ESCO (AND NOT AN ESCO)

INDEPENDENCE - LACK OF ANY CONFLICTS OF INTERESTS

• Not a representative of a manufacturer. • Not a representative of a service provider.• Not an ESCO

…………………………………………………………………. The PE and/or CEM that provides the energy audit:

- Will not be permitted to be the ESCO that make the recommended improvements.

- No business connections with the ESCO for your municipality's projects.

ASHRAE - LEVEL 1 ENERGY AUDIT

ASHRAE - LEVEL 2 ENERGY AUDIT

ASHRAE LEVEL 3 ENERGY AUDITS( INVESTMENT GRADE )

Common before ESPC final project proposals

WHAT AN ASHRAE LEVEL 2 EM AUDIT DOES NOT LOOK LIKE

‘ PRELIMINARY ’ energy assessments are only marketing tools for ESCOs.

Not even an ASHRAE Level 1 Energy Audit

WHAT AN ASHRAE LEVEL 2 EM AUDIT LOOKS LIKE

DETAILED ENERGY STUDY with each ECM evaluated based on actual operating conditions, actual utility consumption and cost for each building, existing automatic and manual controls, hours of operation, energy consumption model, ECM recommendations and options, preliminary design, capital cost estimate, system capacity requirements, using conservative energy savings calculations and alternative ECMs

ENERGY BALANCE FOR A FACILITY

Facility

Electricity2,597,700 kWh

Natural Gas329,863 therms

Lighting130,560 kWh

Boilers329,863 therms

Motors1,516,619 kWh

Air Compressors116,376 kWh

HVAC34,286 kWh

Chillers274,560 kWh

Miscellaneous260,000 kWh

Electric Heaters100,100 kWh

ENERGY CONSERVATION MEASURES (ECMS) – TYPICAL PAYBACK PERIODS

EXAMPLES OF

UNREALISTIC PAYBACK PROJECTIONS ?

CORRECT ENERGY SAVINGS CALCULATIONS

……………………………………………..

USING

CONSERVATIVE ASSUMPTIONS

MUNICIPAL ENERGY PROJECT - CONTRACTING OPTIONS

Traditional : Energy Audit, plans / specifications, advertisements, competitive bidding

Alternatives under ORC: OHIO HB 300 Energy Savings Performance Contracting (ESPC) – vendor provides capital and is paid back via a long term / exclusive legal contracts via documented energy savings . Pay for performance.

Contracts: Finance Director and Law Director might want technical assistance understanding the Ts & Cs.

OHIO HB 300

OHIO HB 295

THE E.S.P.C. OPTION ?

• ESCO = Energy Services Company • ESCP contracting with simple payback periods under 10 years under Ohio Law• ESPC and SUPER ESPC – used by the federal government for many of its energy conservation projects• LONG TERM contract – exclusive? Limitation on service agreements• CHANGES happens which can impact energy consumption• HDD and CDD• HOURS of operation• Need for M&V – by ESCO with or without independent verification of actual energy savings

Fox guarding the hen house?

An independent verification of a public ESPC contract – actual performance

ENERGY CONSERVATION AND

ESPCRESOURCES ON THE WEB

‘DSM’ REBATES IN OHIO? (NEAR FUTURE)

Supply-Side energy management

Demand-Side Energy Management

DSM REBATES can be used to reduce the net capital investment in energy conservation projects and thereby improve the project’s ROI and NPV.

• Ohio Dept of Development – Energy Office (KWH tax fund) 1/1/11?

• FirstEnergy/ CEI – DSM / Energy Efficiency program?

• NEOPEC – energy efficiency grants?

QUESTIONS AND ANSWERS

& ON GOING TECHNICAL SUPPORT