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Hesenperger/Kottmyer: 2012 PM Challenge 1

Standardized EVM charts using wInsight Briefing Wizard

Jeffrey T. Kottmyer, MBA, PMPProgram Support and Business Systems SpecialistSGT Headquarters Staff

Presented toProject Management Challenge 2012February 22 – 23, 2012

Robert M. Hesenperger, MBA, PMPEarned Value LeadGlobal Precipitation Measurement (GPM) Project

Topics

• Issue, Standardizing Data presentation locally and at NASA Headquarters• Resulting Briefing• Using Deltek wInsight Modules

Issue, Standardizing Data presentation locally and at NASA Headquarters

• Issue: Earned Value Management (EVM) Project data is presented in many forms at Goddard and NASA Headquarters– This leads to an uncertain understanding of the project’s earned value

management data.– Earth Sciences, Code 420, at Goddard wanted to use the same earned

value data for the project and for the program executive• Solution:

– Include slides that defined the terms and acronyms used– Coordinate the data and presentations between the Project Manager

and the Program Executive

• Issue: Manual production of charts consumes a significant amount of time• Solution: Automate the process of producing chart by using Deltek

wInsight Desktop and Deltek wInsight Professional– Deltek MPM Connect extracts data from Deltek Micro-Frame Project

Manager (MPM) via an XML file that imports in to Deltek wInsight Professional

– wInsight defines charts and graphs and filters– Briefing Wizard uses wInsight charts and graphs and filters to

automatically produce PowerPoint slides in a few seconds

Issue, Standardizing Data presentation locally and at NASA Headquarters

Automated wInsight Slides

GPM EVM September 2011Data

For November MSR

Terminology• PMB = Performance Measurement Baseline• MR = Management Reserve• Budget Base = PMB + MR• Plan = PV or BCWP• Performance = EV or BCWP• Actuals = AC or ACWP• Stoplight Index Colors: Red < .90, Yellow - >+.90 and <.95, Green >=.95 and <1.1,

and Blue >=1.1. White indicated no data.• Change Arrows: more than 10% negative change is a down arrow; negative 10% to

positive 10% change is a horizontal arrow; and more that 10% positive change is an up arrow.

• CPI = Cost Performance Index = BCWP/ACWP• SPI = Schedule Performance Index = BCWP/BCWS• Element is another word for WBS. 0000000 indicates the entire GPM Project.• Cum Element Performance – This chart shows the Estimate to Complete for the

next 6 months along with the historic values for plan, performance, and actuals.

Terminology cont’d.

• PERF MEASURE BL = Performance Measurement Baseline = Total Budget without contingency.

• GPM In–House Ef = GPM In–House Effort without contingency.• GMI #1 = Ball Aerospace and Technologies Corp. GPM Microwave Imager #1.• GMI #2 = Ball Aerospace and Technologies Corp. GPM Microwave Imager #2.

Cost Drivers

LongDesc SV CV VAC VAR SV CV BAC EAC VAC CPI SPI TCPI PctCmp %Spt CpiSpi MovAvg6

1 PERF MEASURE BL sc -21,491.1 -26,220.0 814,441.0 840,668.8 -26,227.8 0.957 0.964 1.000 71.22 74.44 860,332.9 899,922.32 GPM In-House Effort sc -14,735.4 -18,225.0 606,165.6 606,165.6 0.0 0.957 0.965 1.097 66.15 69.16 641,596.4 664,828.53 GMI #1 scV -2,541.7 -13,030.3 182,216.0 207,647.2 -25,431.1 0.923 0.984 0.669 86.27 93.42 197,757.7 222,655.54 MGT RESERVE 0.0 0.0 113,889.0 113,889.0 0.0 0.000 0.000 1.000 0.00 0.00 123,447.5 142,683.85 GMI #2 scSC -4,214.0 5,035.3 26,059.4 26,856.1 -796.6 1.300 0.838 0.419 83.83 64.51 20,678.3 18,574.8

2010OCT NOV DEC

2011JAN FEB MAR APR MAY JUN JUL AUG SEP

A. GPM CPI SPI Monthly Trend ChartGSFC N/A N/A RDTE Name: PERF MEASURE BL Element: [PMB]

SPI Monthly 0.7240.8270.7930.8521.1900.8331.6420.9891.0301.1340.9161.006CPI Monthly 0.6040.8040.7030.7611.0760.8174.4410.8730.7130.7620.6810.751

2010NOV DEC

2011JAN FEB MAR APR MAY JUN JUL AUG SEP OCT

Cum Element PerformanceGSFC N/A N/A RDTE Name: PERF MEASURE BL Element: [PMB]

BCWS 606.7601.5593.8585.1576.0566.2556.6546.7519.9509.7499.6489.2BCWP 580.1574.4567.3560.0551.7540.3532.0488.1478.0467.6455.7ACWP 606.3596.9588.1577.7566.8556.2546.1536.2524.7510.0494.5ETC 611.4

2010OCT NOV DEC

D. GPM CPI SPI CUM Trend ChartGSFC N/A N/A RDTE Name: PERF MEASURE BL Element: [PMB]

SPI CUM 0.9640.9670.9690.9720.9740.9710.9730.9390.9380.9360.9320.932CPI CUM 0.9570.9620.9650.9690.9730.9710.9740.9100.9110.9170.9220.929

2010OCT NOV DEC

E. GPM PercentGSFC N/A N/A RDTE Name: PERF MEASURE BL Element: [PMB]

PCTSCH 73.8672.9071.8470.7269.5268.3467.1262.6761.4460.2258.9657.60PCTCMP 71.2270.5369.6568.7667.7466.3465.3258.8357.6256.3654.9353.68PCTSPENT 74.4473.2972.2070.9469.6068.2967.0564.6363.2461.4759.6157.77

2010OCT NOV DEC

F. GPM SPA Schedule DeltaGSFC N/A N/A RDTE Name: PERF MEASURE BL Element: [PMB]

BCWS 601.5593.8585.1576.0566.2556.6546.7519.9509.7499.6489.2477.9BCWP 580.1574.4567.3560.0551.7540.3532.0488.1478.0467.6455.7445.4ACWP 606.3596.9588.1577.7566.8556.2546.1536.2524.7510.0494.5479.3

2010OCT NOV DEC

G. GPM Calculated IEAC (based on past performance) GSFC N/A N/A RDTE Name: PERF MEASURE BL Element: [PMB]

CPI 851846844840837838836911911905900893CPISPI 8608558528488448478449369369329309233MonCPI 9409158808656936957049771,0141,0059709146MonCPI 900766764764765778781974964949964946BAC 814814814814814814814830830830830830LRE 841833833833833821819816830830830830

2010OCT NOV DEC

A. GPM CPI SPI Monthly Trend ChartGSFC N/A N/A RDTE Name: GPM In-House Ef Element: In-House

2010NOV DEC

2011JAN FEB MAR APR MAY JUN JUL AUG SEP OCT

Cum Element PerformanceGSFC N/A N/A RDTE Name: GPM In-House Ef Element: In-House

2010OCT NOV DEC

D. GPM CPI SPI CUM Trend ChartGSFC N/A N/A RDTE Name: GPM In-House Ef Element: In-House

SPI CUM 0.9650.9710.9750.9790.9800.9730.9760.9230.9210.9210.9160.919CPI CUM 0.9570.9640.9670.9720.9750.9690.9710.8800.8790.8860.8860.902

2010OCT NOV DEC

E. GPM PercentGSFC N/A N/A RDTE Name: GPM In-House Ef Element: In-House

2010OCT NOV DEC

F. GPM SPA Schedule DeltaGSFC N/A N/A RDTE Name: GPM In-House Ef Element: In-House

BCWS 415.7408.6401.9394.4387.2379.7371.9349.1341.8334.5327.3320.0BCWP 401.0396.9391.8386.1379.4369.5363.2322.2314.7308.1299.8294.1ACWP 419.2411.8405.2397.3388.9381.2373.9366.1358.1347.6338.4326.1

2010OCT NOV DEC

G. GPM Calculated IEAC (based on past performance) GSFC N/A N/A RDTE Name: GPM In-House Ef Element: In-House

CPI 633.7628.9626.9623.7621.4625.4624.1695.4696.4690.6690.9678.7CPISPI 641.6635.3632.5628.5626.2632.2630.2722.9725.5720.1723.2709.83MonCPI 722.0684.6635.2621.1479.5481.1489.9724.0818.9813.3824.2756.06MonCPI 664.8539.8536.1537.2532.8554.2559.7768.8788.1778.3808.6757.5BAC 606.2606.2606.2606.2606.2606.2606.2612.0612.0612.0612.0612.0LRE 606.2606.2606.2606.2606.2606.2606.2612.0612.0612.0612.0612.0

2010OCT NOV DEC

A. GPM CPI SPI Monthly Trend ChartGSFC N/A N/A RDTE Name: GMI #1 Element: GMI-1

2010NOV DEC

2013AUG

Cum Element PerformanceGSFC N/A N/A RDTE Name: GMI #1 Element: GMI-1

2010OCT NOV DEC

D. GPM CPI SPI CUM Trend ChartGSFC N/A N/A RDTE Name: GMI #1 Element: GMI-1

SPI CUM 0.9840.9810.9820.9810.9820.9820.9790.9800.9770.9690.9660.962CPI CUM 0.9230.9280.9300.9370.9450.9550.9610.9620.9690.9750.9930.984

2010OCT NOV DEC

E. GPM PercentGSFC N/A N/A RDTE Name: GMI #1 Element: GMI-1

2010OCT NOV DEC

F. GPM SPA Schedule DeltaGSFC N/A N/A RDTE Name: GMI #1 Element: GMI-1

BCWS 159.7159.3157.7156.7155.8155.0154.1152.5151.3150.3148.9146.4BCWP 157.2156.3154.8153.8153.0152.2150.9149.4147.9145.6143.9140.8ACWP 170.2168.5166.4164.2161.9159.4157.0155.3152.6149.4145.0143.2

2010OCT NOV DEC

G. GPM Calculated IEAC (based on past performance) GSFC N/A N/A RDTE Name: GMI #1 Element: GMI-1

2010OCT NOV DEC

A. GPM CPI SPI Monthly Trend ChartGSFC N/A N/A RDTE Name: GMI #2 Element: GMI-2

2010OCT NOV DEC

Cum Element PerformanceGSFC N/A N/A RDTE Name: GMI #2 Element: GMI-2

BCWS 26.0625.7825.6124.8723.2421.9420.7118.4016.6114.8012.9711.44BCWP 21.8521.1420.6720.1219.3718.6517.9816.5315.4013.8512.0510.46ACWP 16.8116.5616.4616.2715.9515.5915.1914.8013.9512.9411.119.96ETC

2010OCT NOV DEC

D. GPM CPI SPI CUM Trend ChartGSFC N/A N/A RDTE Name: GMI #2 Element: GMI-2

SPI CUM 0.8380.8200.8070.8090.8330.8500.8680.8980.9270.9360.9290.914CPI CUM 1.3001.2761.2561.2371.2151.1961.1841.1161.1041.0701.0851.050

2010OCT NOV DEC

E. GPM PercentGSFC N/A N/A RDTE Name: GMI #2 Element: GMI-2

2010OCT NOV DEC

F. GPM SPA Schedule DeltaGSFC N/A N/A RDTE Name: GMI #2 Element: GMI-2

BCWS 26.0625.7825.6124.8723.2421.9420.7118.4016.6114.8012.9711.44BCWP 21.8521.1420.6720.1219.3718.6517.9816.5315.4013.8512.0510.46ACWP 16.8116.5616.4616.2715.9515.5915.1914.8013.9512.9411.119.96

2010OCT NOV DEC

G. GPM Calculated IEAC (based on past performance) GSFC N/A N/A RDTE Name: GMI #2 Element: GMI-2

Explanation of IEACs• IEAC – Independent Estimates at Complete – These are calculated end of

program dollars using earned value equations based on past performance.• CPI = BAC / CPIcum• CPISPI = BAC / (CPIcum * SPIcum)• 3MONCPI = BAC / (CPI calculation from past 3 months)• 6MONCPI = BAC / (CPI calculation from past 6 months)

• CPI = Cost Performance Index = BCWP/ACWP• SPI = Schedule Performance Index = BCWP/BCWS• Cum – Cumulative, Inception to Date• MON - Month• BAC – Baseline (Budget at Complete)• LRE – Estimate (Estimate at Complete/Latest Revised Estimate)

Using Deltek wInsight Modules

Using wInsight/Briefing Wizard

• Setup– Define Stoplight Views and Charts

• Select fields• Create filters

– Setup Briefing Wizard• Select view and charts• Rename to order charts• Save setup in WSA file

Questions?

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