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ApplyCamp 12 Feb webinar
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G-Cloud iii Applycamp
12 February 2013
Agenda
• Introduction
• Commercial Overview
• Tender Process
• A Buyer‟s View
• Accreditation
• Q&A
2
Introduction
3
G-Cloud Propagation Team
The G-Cloud vision:
• Commodity solutions
• Public Cloud First
• Pay-as-you-go and friction free
• Assure and accredit once, then reuse, reuse,
reuse
• Scale up, Scale down
The G-Cloud Programme
• G-Cloud is the UK Government Programme to encourage the adoption of cloud-based services
• G-Cloud covers the processes of buying, managing and using cloud services
• We are about: – Creating a marketplace
– Simplifying how we buy and deliver services
– Encouraging innovation – access to a wider choice
– Encouraging the shift from custom to commodity
– Changing the culture across the Public Sector
Where we are now?
We‟ve developed a
competitive and transparent
marketplace for Cloud
commodity services
459
G-Cloud Reality
3200+ 2814
Suppliers New Services Total Services
71
292
1189
New PaaS
New SaaS
New IaaS
41 IL2/3 Accredited (many more coming)
Sales to December 2012 c £6.5 million
Making it a reality
How do we change the way we
buy and use ICT? How do we
encourage adoption of Cloud
services?
• No need to run OJEUs or long procurements
• Compliant, self-service online CloudStore Easy to buy
• Services, prices & commercial terms all online
• Driving competition – open marketplace Transparency
• Elastic pay-as-you-go, up to 90% savings
• No need to spend £m’s to keep the “lights on”
Significant savings
• Champion, innovate
• Share, work out loud
Learn and experiment 7
G-Cloud Commercials
8
G-Cloud Frameworks OJEU Commencement Close
Gi 18/10/11 14/02/12 13/11/12 – Closed
Gii 23/05/12 26/10/12 27/10/13
Giii 11/01/13 April 2013 April 2014
4 Lots: 1) Infrastructure as a Service (IaaS)
2) Platform as a Service (PaaS)
3) Software as a Service (SaaS)
4) Specialist Cloud Services (SCS)
9
Key features of Giii
• Giii features:
– Total value of potential spend on the G-Cloud
framework to £200m, up from £100m
– Framework and Call-off lengths, and Lot structure
from Gii (12 & 24 months & four Lots, respectively)
• Revised Terms and Conditions:-
– Delta of Gii to Giii – visit the G-Cloud blog
– Standardised version, including improved wording
in the Data Protection clauses
OJEU – open tender
• Why a‘tender process’?
– EU:
• Procurement Directive 2004/1
• EU Remedies Directive 2007/66/EC
– UK:
• Public Contracts Regulations 2006
• “Fair and open”
• OJEU: Official Journal of the European Union
11
Legal Agreements
Government Procurement Service
“The Authority”
Supplier “Contracting Body”
Customer
Framework Agreement
Call-off contract
Guidance
12
Commercial structure
Framework Agreement (excluding Framework
Schedule 2)
Call-Off Agreement
Order Form
Supplier‟s terms and conditions
(as set out in the Framework Schedule 1)
13
Giii procurement timetable
14
Date Event
11/1/13 Publication of the OJEU Contract Notice
15/1/13 Release of the ITT to Potential Providers
15/1/13 Clarification period starts
15/1/13 e-Sourcing Portal opens
11/2/13 Clarification period closes (“Tender Clarifications Deadline”)
15/2/13 Deadline for the publication of responses to Tender Clarification questions
25/2/13 Deadline for submission of Tenders to the Authority
29/3/13 Intention to award notification issued to successful and unsuccessful Potential Providers.
29/3 to 15/4 10 day standstill (in accordance with Regulation 32)
Mid-April Expected “Commencement Date” for Framework Agreement(s)
Tender Process
15
• OJEU notice on TED
• OJEU notice on
Contracts Finder
• GPS eSourcing
registration guide
• GPS eSourcing portal
• Invitation to Tender
documentation from
the eSourcing portal,
click on “view/submit
RFx”
• Latest clarification
questions from the
eSourcing portal
• GPS eSourcing portal
• ITT document
instructions for
completing and
submitting a tender
• Online Award
Questionnaire URL
• GPS eSourcing portal
• Your Service Definition,
Terms & Conditions
and other
documentation to help
buyers understand each
offer
• GPS eSourcing portal
• Framework Agreement,
signed and
countersigned
• CloudStore
• Review the OJEU
instructions
• Decide what services
you would like to bid
• Register for the GPS
eSourcing portal if your
organisation isn‟t
already registered
• Ensure you have a GPS
eSourcing login &
password
• Send “Expression of
Interest” email to the
address in the OJEU
notice
• Receive email
notification of ITT
• Login to the eSourcing
portal and accept ITT
for the event “RFx G-
Cloud iii”
• Complete the Selection
and Award
questionnaires within
the eSourcing portal
• Obtain your login for
the new Service Data
Collection Template
(online Award
Questionnaire)
• Submit any clarification
questions via the GPS
portal – responses
received via messages
within the portal
• Submit each service to
tender in the online
Award Questionnaire
• Ensure that you click on
the red buttons to
submit your online
tender submission
within the GPS portal
• Submit your document
attachments in a zip file
(one for each service)
via the GPS portal
• DEADLINE 25 FEB
by 15:00
• Intention to award
notifications will be
issued to successful and
unsuccessful potential
providers
• 10 day standstill 29 /3
till 15/4
• Commencement date
mid April
• Sign and submit
Framework Agreement
via GPS portal (scan
and send attachment)
Ste
ps
Acti
vit
y
Reso
urc
es
Process overview
Prepare Get Complete Submit Award
Process: Prepare
17
Find the OJEU Notice
Register or login to the
GPS eSourcing portal
Process: Get
18
Send an email to:
ExpressionOfInterest@gps.gsi.gov.uk
with the required details. You will
receive an email inviting you to
participate in RFP RM1557iii G-Cloud iii
Login to the eSourcing Portal to
respond and accept this invitation.
Once accepted you will be able to
access the ITT documentation set,
which can be found by clicking on the
“View/Respond RFx” button. The
documents will be signified by a
paperclip sign in the header area of the
portal page
Please note: this presentation and guidance is an overview of the process,
please read and follow the detailed guidance on how to apply in the ITT
guidance document before submitting your tenders
19
Process: Get
Follow the instructions to
login or register
Existing suppliers should
check that information is
correct
New suppliers should
complete with your company
details
20
Process: Complete
Use the buttons on the My
services page to add a
service under the
appropriate Lot
Existing suppliers should
check that any pre-
populated services are
correct or amend
accordingly
A reminder of the
definition is included as
hover text
Click here for guidance on what
the Service Definition document
should include, as well as other G-
Cloud definitions
Any questions on your bid
should be raised via the
GPS portal for clarification
21
Process: Complete
Complete all sections; after
each section you can
choose to “Save for later”
Try to use meaningful
names for each Service
Existing services: you
can leave services on
Gii or decide to
withdraw these if
you are submitting
an identical service
under Giii
Complete these steps for
EACH SERVICE you wish
to bid as part of your
online tender submission
22
Process: Complete
Once you have started to
add a service, these can be
saved and cloned, which
may be useful if you wish
to submit similar services
For each service, make sure that you complete all the
sections in order to submit your tender and for it to
show as “complete”
Provide the name(s) of
the documents you
uploaded to the GPS
portal. ATTENTION
make sure the
document names are
IDENTICAL otherwise
they will show up as a
broken link in the
CloudStore [NOTE:
Service Definition &
Terms & Conditions are
mandatory]
Process: Submit
23
Click on “Submit this
tender” for each service
(if you want to change it
before the submission
deadline you still can)
Process: Submit
24
Complete the remaining Selection and Award Questionnaires within the GPS
portal and send all documents as a zipped attachment – remembering to use
EXACTLY THE SAME NAME AS IN THE ONLINE FORM.
To complete the online tender submission, you must press the ‘SUBMIT ALL
DRAFT BIDS’ red button.
Process: Award
25
Once the tender has closed for
submissions, intention to award
notifications will be issued to
successful and unsuccessful potential
providers
Sign and submit Framework
Agreement via GPS portal (scan and
send attachment)
10 day standstill 29/3 till 15/4
Commencement date mid April
Process: Management
On commencement, your services
will be loaded to the CloudStore
online catalogue and be assured
New suppliers will receive their
ProcServe login via the GPS portal
Once loaded, you should check that
all your services are optimised
within the CloudStore and that all
the links to the documents are
active
Visit the G-Cloud website for further
guidance on how to manage your
catalogue
A Buyer‟s view
27
G-Cloud Propagation team
Quality & Assurance • Ensure that key aspects of a service are defined clearly so
customers know what they are buying/getting
• The answers that suppliers give on the CloudStore are checked against the service definitions submitted for each service
• The assurance process does not look at suitability of a service to be offered at various impact levels – this is carried out by the Accreditation process, and is entirely separate
28
Assurance Process When you submit a bid for a service:
1. Our assurance team assures a core set of service features from the CloudStore against your service documentation
2. If your service passes, its status will be updated on the CloudStore and you will be notified
– We may highlight areas requiring attention on your CloudStore entry. If we do, they will be visible both to you and potential customers on the CloudStore.
3. If your service requires amendments, we will notify you with details
Prioritisation • We will assure services in the order they were submitted
29
Buying cycle
Best fit to key requirements:
Key words, service
description
Potential providers added to long list
In depth review of
information provided
Evaluation, Trials, PoCs,
business engagement
Buy / Not-Buy, Notify, Contract &
Order
Search
Add to Long List
Add to Short List
Engage / Select
Award Contract
Buying Experience?
• Do you appear in the list?
• What do they see? Search
• Aligned to MEAT?
• “Wade through”?
Find & Compare
• Is everything there?
• Can they copy it easily? Collecting
Considerations
Award Found
Aligned
Easy
Competitive
Add value
Accreditation
33
Security Workstream Lead
G-Cloud Programme
Security Accreditation
34
• The key aim of G-Cloud accreditation is to „do it once, do it well, and re-
use.‟ For this reason it will be carried out by Pan Government Accreditors
(PGA) through Public Sector Accreditation Board (PSAB) governance that
supports the trust model as attended by risk managers across the public
sector
• Services for accreditation are managed within monthly capacity prioritised
based on customer demand and other factors.
• Please note – include any details of local accreditation your service holds
in your ITT response
• For detailed information about G-Cloud accreditation, please refer to our
IA guidance: G-Cloud-Services-IA-Requirements-and-Guidance
Security Accreditation
35
IL1/2 or BIL11x/22x
IL3 or BIL33x and above
• No Pan-Government Accreditation required
• Based on good commercial standards, centred around an
ISO27001 certification
• Based on HMG Information Standard 1 + 2. CLAS consultant
recommended (not mandated)
IL0
There is a review of the current Government Classification
Policy underway and this is to be published shortly
Security Accreditation Process
36
There is a clear need for suppliers to provide good quality Scoping
Statements and evidence in order to facilitate the process and
minimise the need for iteration or amendments
Accreditation
• We are planning to run an Accreditcamp once
the Giii framework is live, this will provide
further in-depth technical information and
answers to more detailed questions
37
Questions?
38
http://gcloud.civilservice.gov.uk
enquiries@gcloud.cabinet-office.gov.uk
@G_Cloud_UK
#GCloudJoinIn
#CloudStore
Thanks
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