Alfresco Day BeNelux: Alfresco and Activiti Roadmap update

Alfresco Business PlatformHighlights

Paul Jongen: Director Solutions Engineering

Bert Moons: System Engineer BeNeLux - Nordics

Agenda

• EFSS Enterprise File Sync & Share

• ADF (+ demo)

• Activiti (+ demo)

• Alfresco for Sales Force (+ demo)

• Records Management 2.5 (+ demo)

• General Roadmap update

2

Content ServicesProcess Services

Alfresco Digital Business Platform

Engaging UX across Mobile, Web, Desktop

& new Application Development Framework

Integrations, Intelligence and Analytics

Services

On Prem, Cloud, Hybrid, Managed

Enterprise File Sync and Share

• Enable more users to contribute

• SIMPLE is key

EFSS

SimpleWeb Client

Mobile Apps

Desktop Client Sync

Sim

ple

We

b C

lien

t

1. Create new word document

2. Save to a local folder (or desktop).

3. Open web browser

4. Navigate to Alfresco

5. Find the required site/folder

6. Select ‘upload’, then select local file.

7. (Delete the local copy and open from

Alfresco to make changes)…

… or probably keep the local copy and

edit that, forgetting to update Alfresco…)

1. Create new word document

2. Save local folder (Alfresco synced)

3. …

4. …

5. …

6. …

7. …

Make local changes knowing the single, in-sync

version of your file is available to be shared on

Alfresco (with version history maintained).

Desktop Client: Getting new content into Alfresco

NOW With desktop sync

Business Process

Management

Alfresco Activiti

App Development Framework

•A

pp D

ev F

ram

ew

ork

Enterprise Content

Management

Alfresco One

On prem, Cloud,

Hybrid, Managed

Integrations,

Intelligence and Analytics

Repeatable Solutions

Engaging Apps across Mobile & Web

App Development Framework

Reusable Components for Content and Process

•A

DF

Com

pon

en

ts

ActivitiBPM

Activiti

• 3 Types of users

– End users

– Key users

– Technical users

Activiti

• 3 Types of users

– End users

– Key users

– Technical users

1

Activiti

• 3 Types of users

– End users

– Key users

– Technical users

1

Rapid Innovation

Inn

ova

tion

2010 2014 2015 2016

Activiti Team

Open Source

BPM Engine

Sept - 1.0

Cloud

Feb - 1.1

Suite Release

Apr – 1.2

ECM Integration

Localization

Heat Maps

Process Audits

Jul – 1.3

Dynamic Tasks

Conditional Forms

Box / Google Drive

Document Templates

Dec – 1.4

Business Rules

Metadata Support

Step => BPMN

Stencil Improvements

Supported Engine

Administration

May - 1.0

On-Premises

Nov - 1.0

Commercial Open Source

Alfresco Activiti

• Data Modelling– Easily connect to external data sources

• Tighter ECM + BPM integration– Platform to build content and process centric

applications

• End User Improvements– Improved form usability with validation

• Group Management– Support for teams and escalation of tasks

• Administration – Easier development and support

Su

mm

ary

Activiti 1.5

Release

Summary

The Alfresco - Salesforce Flow

Alfresco Content Connector for Salesforce

Why interesting for you?

Su

cce

ss D

efin

ed

21

Collaborate easily with non-sales users (Logistics, Finance, HR, etc.)

A single source of truth to manage customer content efficiently

Ability to work entirely in one environment

Ability to obtain a full 360 degree customer view

With Alfresco Content Connector you can…

Co

nte

nt C

on

ne

cto

r

22

Build content-rich applications on top of

Salesforce’s App cloud

Add compliance and governance to your

Salesforce investment

Alfresco and Salesforce – Enabling collaboration across the firewall

Alfresco

Firewall

SalesforceSales

Legal / Admin

Demo

The Alfresco Salesforce Flow

Records Management… the end of the flow?

What are Security Marks & Classification?

• Provides an extra level of control over Records AND Content

• Define security Classifications for documents/records (any content)

– Default = Top Secret, Secret, Confidential

– Levels are hierarchical

• Custom security Groups/Classifications

– AND, OR, Hierarchical

• User given security clearance levels

– Can see their level and below

Cla

ssific

atio

ns

Why Security Marks & Classification?

• Finance – Secure deal rooms– Build walls between groups (protect client confidentiality)

• Legal– Protect client / case information

• Expertise / Certification– Access only to those with particular expertise or certifications

• Police– Identify levels of access to Police/Crown Prosecution Service/Defence

• Business Divisions – Control who has access based on operating division– Avionics, Marine, Electronics

• Departmental Teams– Executive Core, Management Team, HR Team

• Project Teams– Segment based on teams

Exa

mp

les

DemoSecurity Marks & Classifications

Alfresco’s development flow(aka Roadmap)

Engaging Experiences Direction

Application

Development

More Engaging

Share Experience Integrated EFSS

Additional REST APIs,

App Dev Framework,

Visual Design Standards,

Reusable UI Components

Improved Site Search, Search

Term Highlighting,

Bulk Actions On Search,

Shortcut links

Folder Upload

Native Mac and Windows Desktop Sync, Tailored Web Client, Hybrid

Mobile Apps

Content and Process Direction

Content Information Governance Process

Sys Admin Support Tools, Simplified Site

Management, Reporting & Analytics

(SOLR based),

Enhanced Secure Quickshare

Security Marks, Data Segmentation,

RM at scale, REST APIs, DOD

5015.2 Chapter 3 Certifications

BPM+ECM Orchestration 1.5,

Native BPMN Engine,

ECM as a data source

Questions?

• Today

– 1:1

• Tomorrow

– Our Product Management Team would be

delighted to have a 1:1 conversation with you

to discuss our roadmap and understand your

future plans and needs → Contact Bert or

Pieter

• What will be in the next release?

– Early Access Program just started → Contact

Bert or Pieter

35

Thank You