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Over the years I’ve seen SharePoint used for many different reasons (Internet, intranet, collaboration, custom application infrastructure to name a brief few) and have been asked to apply Governance for all these scenarios. In this session I will provide you with the 5 things SharePoint governance is not. It sounds negative, but by taking these things into consideration you will have a starting point to more easily apply decision making rules and process/ procedures to support your specific implementation of SharePoint.
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5 THINGS SHAREPOINT GOVERNANCE IS NOT
SharePoint Saturday Virginia Beach 2014
2
Gold Sponsors
Platinum Sponsors
Silver Sponsors
7:30 - 8:30 - Registration(Lobby) Breakfast (Sponsor Hall)8:30 - 8:45 - Welcome 9:00 - 10:15 – 1st Sessions10:30 - 11:45 – 2nd Sessions11:45 - 12:30 – Lunch (Sponsor Hall)12:30 - 1:45 - 3rd Sessions2:00 - 3:15 – 4th Sessions3:30 - 4:45 – 5th Sessions5:00 - 5:30 - Closing & Giveaways
Welcome to SharePoint Saturday
Virginia BeachJan 11, 2014
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Adam LevithanSenior ConsultantPortal Solutionsalevithan@portalsolutions.net@portalsolutions@collabadam
Also:www.Learnnowonline.com trainings• User
• SharePoint 2013 User: Navigation & Communications
• SharePoint 2013 User: Libraries and Personal Site
• Power User• SharePoint 2013 Power User: Introduction• SharePoint 2013 Power User: Metadata and
Libraries
• SharePoint 2013 Power User: Pages and Solutions
• Site Owner• Coming in March
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SharePoint/Collaboration… Different?
55
CRM
HR
Finance Time
LOB
Billing
“Systems of Record”
Inte
gra
tion
Access
Context/RelevancyContext is King:
My Team
My location/device
My Community
My LifeMy work
›Docs›Tasks›Process›Data
My Customers
Stakeholders
Customers
“Systems of Engagement”
CMS Social
Office Prod.
Task Mgmt
Collab.Comm
From Beyond Intranets – Rick Hinton
6
Increased User Responsibility
7
Why Governance?• Resolve Ambiguity• Manage Short & Long Range
Goals• Mitigate Conflict
88
Compare
NOT Mine
9
A Large Document A Large Document
1010
A Large Document
Technical
Technical
99.9% Uptime
Can I access my content anytime?
11
• “Automatically enforcing permissions, storage configurations, auditing, branding, and lifecycle management options upon request execution”
• Administration of multiple farms, site collections and/or sites from a single location
• Content auditing, classification and reporting• Usage Metrics
A Large Document
Technical
A Technology
A Technology
Is
Governance?
12
A Large Document
Technical
A Technology
Universal
Universal
16 websites that deliver more than 100 million page views per month … rebuilding the site using the Windows Azure cloud development environment and Microsoft SharePoint 2013.
Cambridgeshire Constabulary with 1,100 contables used SharePoint 2013 to replace Lotus Notes and explore how it could better help its employees discover information, share documents, and organize data.
Public website migration to MOSS 2007 for non-profit 900 employees working in more than 30 countries on four continents, plus 1,000+ partners around the world.
1313
A Large Document
Technical
A Technology
Universal
Optional
Optional
14
A Large Document
Technical
A Technology
Universal
Optional
Optional
Vision
Strategy
Team
Decision Making Process
1515
GovernTo steer or pilot a ship,
direct- Greek
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Tactical
Strategic
A Large Document
PeoplePeople
Business Owner(s)
Steering Committee
Solution Administration
Technology Support
SharePoint Advocate
Power Users/ Community of Practice
# of People
17
A Large Document
Technical
People
Policies & Procedures
Policies & ProceduresProcedure Title Procedure Description Role(s)
ResponsibleDocument Upload How documents are uploaded
directly to librariesTrainerUsers
Document Categorization
How to classify documents with metadata
TrainerUsers
New site creation How to request new sites are created
Project ManagerAdministratorSite Owner
Support How to request support. Portal Project ManagerAdministratorUsers
User Training Onboarding Procedure Trainer
Deployment Procedure
How to request new features, web part, applications
Project ManagerIT Dev Team
1818
A Large Document
Technical
A Technology
People
Policies & Procedures
Priorities
Priorities
Redundancy
SimplicityCompliance
Administration
Security
Usability
1919
A Large Document
Technical
A Technology
Universal
People
Policies & Procedures
Priorities
Flexible
Flexible
Original
Corporate Portal
Departmental Portal
Department & Team Sites
Project Team Sites
Personal My Sites
• Controlled• Tightly Governed• Push Content
• Ad Hoc• Loosely governed• Push/ Pull content
• Permanent• Dashboards• Business Intelligence• Business Process management• Applications
• Permanent• Knowledge Management• Information Sharing
• Short Lived• Collaboration
• Permanent• Personal Information• Public/ Private Viewed
20
A Large Document
Technical
A Technology
Universal
People
Policies & Procedures
Priorities
Flexible
Flexible
Reco
rdTe
mpora
r y
Type o
f C
onte
nt
Instant Message
Social
Team Sites/ ExtranetOnline Storage
Intranet
Records Management
Individual Team Enterprise
Audience
2121
A Large Document
Technical
A Technology
Universal
Optional
People
Policies & Procedures
Priorities
Flexible
Integrated
Integrated
2222
A Large Document
Technical
A Technology
Universal
Optional
People
Policies & Procedures
Priorities
Flexible
Integrated
Integrated
2323
A Large Document
Technical
A Technology
Universal
Optional
People
Policies & Procedures
Priorities
Flexible
Integrated
Integrated
24
A Large Document
Technical
A Technology
Universal
Optional
People
Policies & Procedures
Priorities
Flexible
Integrated
Integrated
2525
QUESTIONS?alevithan@portalsolutions.net
www.levithan.com/blog @collabadam
http://www.slideshare.net/collabadamwww.linkedin.com/in/adamlevithan/
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