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The presentation given by Gavin Lightwood of runbritain at the jogscotland Jog Leaders' Conference 2012
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Gavin Lightwood
The Planning and Delivery of Mass Participation Events
Perspective
• From....• The Race Organiser• The new race entrant
Previous roles
• Race Director – Edinburgh 10k, Great Scottish Run, Ignis Asset Women’s 10k
• Course Director – Edinburgh Marathon
2726041
runbritain
• Launched 2009• Road running arm of UK Athletics• One stop destination for runners and race
organisers of races of all sizes• Re-investing in the sport - all licence revenue
goes back to athletics
Course Design
• Start• Finish• Route• Profile• May be more than one race• Race timings – start, first/last finisher• Interesting route• Finish area - easily accessible for friends/family,
PA.
Pre Race Planning• EPOG/EMPLAN/SAG• Route• TTRO’s – Road closures• Capacity• Medical provision• Business/Residents• Marshal positions• Sponsors• Signage• Accreditation• Catering/concessions • Event Manual
Recruit • Marshals – required for
course, start/finish, car parks, baggage, information point, water stations
• 300 + required for large race
• Recruited from clubs, charities, cadets, sponsors etc.
• On the road marshals should be over 18 – they can advise/assist but cannot direct traffic
Pre- Race• Predicted time – be honest as it helps the race
planning• If not fit don’t run even if raising money for
charity – there are plenty of other races• Pacers – it may be possible to be paced round• Energy drinks – test before the day• Long slow run – be used to being on your feet for
a long time• Read the pre-race information and familiarise
yourself with it
Race day!! • Travel to race – leave enough time and be aware of road
closures /diversions in place for race • Remember number, safety pins and Vaseline• Baggage- ensure you know where to pick it up at the end of the
race• Race information point• Loos – numbers based on Home Office Purple Guide, but never
enough when everyone needs at same time!• Medical conditions• Chip Timing• Getting to start line/Wave Starts – based on predicted time• Follow instructions – officials will have been fully briefed• JACC
Rules• MP3 players etc. – their
use is at the discretion of Race Director
• Numbers – don’t give number away
• Vests – if running for a club you must wear a club vest
• Keep on course
The course on the day
• Pre Lead and Lead car• Elites• Wheelchair race – could be two elements at front
and back of the field• Entertainment• The community• Hazards on route – sleeping policemen, kerbs,
discarded bottles, traffic• Sweep vehicle/cut off time
The Finish• Keep moving• Sand squad! • Water and other
sustenance• Goody bags and medals• Medical – from blisters
to trauma• Massage • Family reunion area
Post Race • Give feedback to
organisers – positive and negative
• Spread the word!• Results• Your image captured –
check online
What next – for the runner?
• Plan for your next race• scottishathletics.org.uk• runbritain.com/events• Join a club• Volunteer• Sign up for runbritain
handicap scheme
Race Handicap
• Revolutionary new online scoring system using golf format (scratch to 36.0)
• Updates automatically after every licensed race
• Creates unique free runners biog page with rankings, graph, training schedules, target times and head to head functionality
• Over 28,000 have claimed to date
Training
http://training.runbritain.com
What next for the race organisers?• Clear up – de-littering
squads, signage removal, press liaison, de-rigg of structures and equipment, storage, return vehicles, airport transfers etc.
• Publish results• Thank yous• De brief – in house and
multi agency• And.................
Start planning for next year...........
Thank you
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