REDCap Guide for GlobalSurg 2 Validation Study

GlobalSurg 2 Validation Study

REDCap Guide

www.globalsurg.org @GlobalSurg enquiry@globalsurg.org

Validators

• If you are interested in becoming a validator contact your country lead and email enquiry@globalsurg.org with your name, grade and centre

• You will be emailed a copy of the validation protocol, a set of instructions and a link to register to the REDCap data collection system

Registration

• To register fill out the form using the following link: https://redcap.cir.ed.ac.uk/surveys/?s=9MPDDL8NNA

• Please note it may take up to 14 days before registration details are emailed out

• Once you have your username and password, login at: https://redcap.cir.ed.ac.uk/

The Validation Process

• There are 2 components to the data validation process:

1. Data accuracy- done by finding cases at your centre and entering the data into REDCap again.

2. Case ascertainment- calculated by looking at the number of eligible procedures at a centre. This will be fed back to REDCap via an email survey link.

Validation Form 2

• Log in to REDCap using the username supplied to your email and the password you created.

• Then click “My Projects”, which takes you to the home screen

• Select “GlobalSurg 2 validation data”

• On the menu on the left of the screen under “Data Collection” click “Patient points”

Validation Forms 2

Validation Form 2• The first drop down menu “Incomplete Records” lists every

patient submitted over the first 2 week period at your centre.• Identify the date of the operation for the first patient• You can click on ‘Data Exports, Reports and Stats’ then click

‘View Report’ to see all the data for your centre.• Use the best method of identifying eligible patients at your

centre to look back at records starting from this date for a total period of two weeks

• Count the number of eligible cases and complete question 3 on the “Centre Validation Details” form

Validation Forms 2

Validation Forms

• Using the best methods for patient identification at your centre, complete a separate “Patient points” form for each patient in the drop down list.

• You can see all the patients dates of inclusion and operation using the ‘Data Exports, Reports and Stats’ tool in the left hand toolbar of the ‘GlobalSurg 2 validation data’ project.

Validation Forms 2

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You/ the data validators answer these questions for each case, then click ‘save and go to next record’. Once all the cases are done, you can go to case ascertainment.

Case ascertainment• In order to calculate case ascertainment, you should look at records

at your centre such as theatre logbooks, notes and electronic records to work out who was operated upon at your centre and why.

• Then compare this with the GlobalSurg-2 inclusion criteria. This can be found in the GlobalSurg-2 protocol.

• Work out the number of patients who should have been included during the 2 week validation period.

• Enter this number via the REDCap email survey link.

Case ascertainment 2• The case ascertainment

survey link will be sent to your email once you complete the form.

• We will also remind you to complete this every 10 days via automated REDCap contact, so you have the link accessible.

• Simply complete the three fields.

Validation Form 2

• Contact enquiry@globalsurg.org with any questions or concerns