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Acting City Administrator Elaine Stookey's temporary management plan as presented May 14, 2012 to the City of Hyattsville Mayor and Council.
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OPEB and Health Insurance
A
City Council Meeting
May 14, 2012
Temporary Management Plan
1FY13 MAYOR'S BUDGET PRESENTATION
‹#›
OPEB and Health InsuranceTemporary Management Plan
What has been COMPLETED
since the October 2011 Management Plan
was presented?
2
OPEB and Health InsuranceTemporary Management Plan
City-wide AccomplishmentsThe first draft of the City Continuity of
Operations Plan was completed, with contributions from all City departments
The ADA transition plan was adopted
Staff work on the FY13 budget was completed
3
OPEB and Health InsuranceTemporary Management Plan
Personnel Additions Oct 11 – May 12November: Policy Fellow hired as per FY12
budget
February: Human Resources Director hired
Oct - May: All civilian positions in Police Department filled
4
OPEB and Health InsuranceTemporary Management Plan
Finance
The City now has a Procurement Policy
An additional project was added to the FY10 bond issue
5
OPEB and Health InsuranceTemporary Management Plan
Information TechnologyExchange server replacement has been chosen
and is currently being implemented
New software for Code Compliance is currently being implemented
6
OPEB and Health InsuranceTemporary Management Plan
Information TechnologyGIS data is being relocated to the Cloud
DPW Internet Service has been upgraded from 768mb to 1150mb
Internet service has been set up for employee use in Magruder Park
7
OPEB and Health InsuranceTemporary Management Plan
Information Technology & Police
Acquisition & implementation of e-citation technology
8
OPEB and Health InsuranceTemporary Management Plan
Communications & Public Safety
New emergency alert system implemented, adding text alert capacity at no cost to the City
9
OPEB and Health InsuranceTemporary Management Plan
Communications & Public Works
A comprehensive communications plan for holiday trash schedule changes was implemented
10
OPEB and Health InsuranceTemporary Management Plan
Finance & Public Works
Reimbursement was received for the Buchanan Street Project
11
OPEB and Health InsuranceTemporary Management Plan
Bike & Pedestrian Enhancements
90% Engineering Design Plans have been completed for the Hiker-Biker Trail
12
OPEB and Health InsuranceTemporary Management Plan
Park Maintenance
Painting of the large pavilion, restoring picnic tables, and securing picnic tables to the foundation of the large pavilion have been completed
A community bulletin board was installed at Magruder Park
13
OPEB and Health InsuranceTemporary Management Plan
Recreation EventsRecreation holiday events & decorating contest were held
as scheduled
Calendar for 2012 was completed
14
OPEB and Health InsuranceTemporary Management Plan
Recreation Events
15
Fireworks returned to Magruder Park for the first time in nearly thirty years.
OPEB and Health InsuranceTemporary Management Plan
Recreation EventsThe 126th Anniversary Parade &
Carnival has been held
Planning for November 3, 2012’s Handmade on Hamilton: An International Celebration of Craft, Music & Food is underway
16
OPEB and Health InsuranceTemporary Management Plan
Recreation ProgrammingSpring Break Camp Escape held as
planned
Registration opened for Summer Camps in January 2012
17
OPEB and Health InsuranceTemporary Management Plan
Legislative Agenda
The first Legislative Breakfast was held in November 2011
18
OPEB and Health InsuranceTemporary Management Plan
Tree Canopy & Sustainability
The Fall Tree Planting Program was completed
Watering bags have been installed for all of the recently planted trees
19
OPEB and Health InsuranceTemporary Management Plan
Communications: Cable Television
Upgrades to the City’s cable station were completed
20
OPEB and Health InsuranceTemporary Management Plan
Police
Police completed the final step in their fourth Re-Accreditation process
Police promotional tests were given
Second K-9 officer selected
21
OPEB and Health InsuranceTemporary Management Plan
Goals & Performance Measures
Staff and the Mayor and Council updated the Strategic Goals and Actions for FY12
Performance Measures for use in FY13 were also agreed upon and adopted
22
OPEB and Health InsuranceTemporary Management Plan
This is what has been completed. What does staff see as projects
in the near future?
23
OPEB and Health InsuranceTemporary Management Plan
City-widePlan and Implement
reorganizations –
Impacts most Departments, and will require support and collaboration across the entire organization
24
OPEB and Health InsuranceTemporary Management Plan
Reorganization: Public Works/Parks
Determine parks resourcing (vehicles and staff)
Complete RFP process for city-wide landscaping services
25
OPEB and Health InsuranceTemporary Management Plan
Code Compliance
Implement Comcate software – July 2012
Begin Code Compliance re-branding
Redesign Code brochure
26
OPEB and Health InsuranceTemporary Management Plan
Parking Operations
Parking lot construction contract
Selection of MetersFully implement a
Parking Management Plan
27
OPEB and Health InsuranceTemporary Management Plan
Determine policy direction for residential parking program
28
Parking Operations
OPEB and Health InsuranceTemporary Management Plan
Finance
Completion of FY10 audit (auditors believe they will complete by the end of May)
Completion of FY11 audit
Completion of FY12 audit
29
OPEB and Health InsuranceTemporary Management Plan
Enterprise Resource Planning System
RFP
Selection
Plan for Implementation
30
OPEB and Health InsuranceTemporary Management Plan
Information Technology & Police
Hire speed camera position
Install GPS in Police vehicles
Complete CCTV effectiveness study
31
OPEB and Health InsuranceTemporary Management Plan
Police
Complete promotional process
32
OPEB and Health InsuranceTemporary Management Plan
Public Works: StreetsIssue RFP for pavement
study
Complete 90% design plan for Crittenden St/40th Place
Renew contract w/NZI for street and related infrastructure services
33
OPEB and Health InsuranceTemporary Management Plan
Public Works: Streets
Begin roadway patchwork for University Hills
34
OPEB and Health InsuranceTemporary Management Plan
Public Works: Streets
Begin mill and overlay of WSSC Phase III streets
35
OPEB and Health InsuranceTemporary Management Plan
Public Works: Streets
University Hills – Green Street ProjectFY12: complete 30% designFY13: complete 100% design and implementation
plan
36
OPEB and Health InsuranceTemporary Management Plan
Public Works: Solid Waste
Renew contract with AA Refuse for white goods collection
37
OPEB and Health InsuranceTemporary Management Plan
Public Works: Sidewalks
Complete MD208 sidewalk
38
OPEB and Health InsuranceTemporary Management Plan
Public Works/Community & Economic Development
Complete MEA roof replacement project
39
OPEB and Health InsuranceTemporary Management Plan
Human ResourcesFill current vacancies,
including: City Administrator, City Clerk, Public Works Director, Information Technology Director, Technical Services Sergeant, Cable & Communications Coordinator
Complete personnel file review
40
OPEB and Health InsuranceTemporary Management Plan
Human Resources
Update Personnel Manual
Complete Total Compensation Study
41
OPEB and Health InsuranceTemporary Management Plan
3505 Hamilton: Windows
Issue RFP
Review and recommend vendor
Contract approval andissue Purchase Order by May 22nd
42
OPEB and Health InsuranceTemporary Management Plan
Arcade Building
Schematic design selection
LEED AP contract
Authorization to Proceed
43
OPEB and Health InsuranceTemporary Management Plan
Bike & Pedestrian Improvements
Purchase bike racks by June 30
Contract for bike lane striping by June 30
Approve Hiker-Biker Trail Contract by June 30
44
OPEB and Health InsuranceTemporary Management Plan
Sustainability
Sustainable Maryland Certified Application is in progress
45
OPEB and Health InsuranceTemporary Management Plan
Redistricting
46
Complete process to put plan 2B into place as adopted by Council
OPEB and Health InsuranceTemporary Management Plan
Magruder ParkConclude FY12 Magruder
Park Rec Center projects (kitchen shelving, windows)
Plan for FY13 projectsGo to contract and
production on Henson project
47
OPEB and Health InsuranceTemporary Management Plan
RecreationComplete calendar for all special event
permissions for the remainder of 2012 (cyclocross, HVFD 5 mile run)and draft calendar for 2013 Events and Programs
Provide assistance to annual toy drive
Prepare for Handmade on Hamilton
48
OPEB and Health InsuranceTemporary Management Plan
Summer Camp Programs
Conduct PlayWorks training
Recruit & hire summer staff
49
OPEB and Health InsuranceTemporary Management Plan
Communications
Fill cable vacancy and get timeline for streaming
Launch Patch blog
50
OPEB and Health InsuranceTemporary Management Plan
Citywide
Implementation of Performance Measure Reporting
51
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