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Leadership&Time ManagementRafee Mizan Khan Chowdhury NiloyRafee.niloy@gmail.comFb.com/rafeemizan
Co Founder, TEN’s 360Co Founder, TEN’s Posters & MerchandisesCo Founder, Zipper ProductionsCo Founder and Director of HR, Ree Foundation
Common Problems
I am BUSY I don’t have time I am not happy with my life I don’t feel I have achieved anything
this year I don’t have control on my life I wish I have more than 24 hours per
day so that I can get more things done
Balance your life Balance in Life is
important Recognize each
aspect of life is important
I am not getting enough time for family/personal life because of Work
80% of day is spent at work
Family
Work
Health Finance
Time management : What is it?
Doing the Right things and not doing things right (efficiency)
In control of Life, not driven by circumstances
Enjoying JOURNEY of life: every day of it, not a perfect day in future
Have right balance in wheel of life
Goals Where do you see yourself 5 years
down the line? Focusing on important areas of life:
Family, Work, Health, Personal Development, Finance
A goal is anything you WANT to accomplish in your life.
If you had only 6 months live: what are the things you want to do
Written goals
“Palest Ink is better than brightest memory”
It is not enough to have goals in mind. Put them down on paper It is an agreement with yourself that
you are aware of goals and will pursue them
Hints to Find Goals
What do you want to accomplish in next 5 years?
Long term goalsDreams/AmbitionsWork GoalsProfessional Goals
Being a Leader! Keep promises, period. Dress to influence. Practice the things that make you
uncomfortable Build and grow your relationships Treat your team as you expect them to
treat customers. Show your commitment to personal growth. Ask rather than wait for feedback. Tell yourself every day that you’re a leader (and
believe it!)
Creating TO DO Lists
Your daily list of tasks Tasks that take you towards your goals One Sheet a Day Tasks with defined importance:
Q1: important and urgent: deadlines, fire fighting
Q2: important and not urgent: Planning, Holidays
Q3: urgent and not important: Interruptions, meetings
Q4: not important and not urgent: junk mail , time wasters
Working with TO DO Lists
Create the list before you start the day 15 minutes of investment will help you
everyday End of day: Review Status Status: C – Completed, T – Transferred,
A – Abandoned, I – In progress
Sample TO DO List
TaskTask PriorityPriority StatusStatus Time Time neededneeded
Call fiancé Call fiancé Q1Q1 CC 10 min10 min
Collect Photos for Collect Photos for facebook uploadfacebook upload
Q2Q2 15 min15 min
Post photosPost photos Q3Q3 5 min5 min
Plan a romantic datePlan a romantic date Q1Q1 30 min30 min
Buy GiftsBuy Gifts Q1Q1 CC 45 min45 min
Date: 14-Feb-2017
Achievements Achievements are not just major events
that happen. Make every small achievement inspire
you Achievements at every step
Maintain good health Daily achievements Weekly Achievements Monthly Achievements Yearly Achievements
Obstacles
Interruptions Crisis Situations Procrastination… more
Overcome Obstacles with simple steps
Play the Game of Basketball and shoot for your goals by overcoming obstacles
Interruptions Intrusive interruptions: phone call, personal
conversations Non-intrusive interruptions: e-mail Have a no-interruption periods:
Closed door policy Phone off the hook Use non-intrusive interruptions Prioritize and don’t be reactive
Crisis Situations
Be proactive not reactiveBeing proactive is highly
motivatingMaintain a crisis logPrevent crisis by managing
important but not urgent tasks on time
Procrastination No Excuses Prioritize DO IT NOW Understand how much time it takes to do a task Not all tasks take sometime. Understand what and why of your procrastination
tendency Do not be a last minute decision taker Gather information for a task in advance. “… if we wait for the moment when everything,
absolutely everything is ready, we shall never begin.”
FAQ
Can I use a computer for to-do list?
What about a mobile device or a personal organizer?
How do I handle Follow up tasks?
Tips SWOT Analysis : Strengths, Weaknesses,
Opportunities, Threats Get up 15 minutes early Make time for ‘yourself’ Understand your ‘effective time zone’ Deal effectively with interruptions Update your to do list daily Do not over-schedule Keep your list in sight Delegate, if possible Get Organized: paper, e-mail Do difficult tasks first
Getting Started
Write down Goals of your life Write down Goals of your life Write down Goals of your life Time management is toughest
course on offer and many fail. Practice TO DO Lists for at least 3
months Then it becomes a habit Don’t give up If you fail to plan, you plan to FAIL.
Quick Revision
Writing down goals is the first important step Break down goals to tasks Understand your ‘most effective time
zone’/’time span’ Create Daily TO DO List for next 3 months A Page a day works best We have more time available than we ‘think’ DO IT NOW Make time management a ‘habit’ Don’t Give up: Stay motivated Achieve more in less time
“If fail to Plan, you plan to fail”
THANK YOU
Resources
Books Stephen Covey: 7 Habits of Highly
Effective People Time Management Kit
Franklincovey Stores Even a notebook. (A page a day)
Internet Resources www.balancetime.com www.timedoctor.com www.franklincovey.com
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