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Is your NEW SupervisorSafety Trained and Competent
The Law Requires Managers and supervisors to have the front-line responsibility to protect workers and keep the workplace
safe. They must be trained to recognize hazards and take effective preventive actions to prevent injuries and foster a
safety culture at your workplace. No matter where you work the following principles hold true in
supervisor competency
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You can be held CRIMINALLY LIABABLE if as a supervisor Section 217.1 Criminal Code of Canada, Every one who undertakes, or has the authority, to direct how another person does work or performs a task is under a legal duty to take reasonable steps to prevent bodily harm to that person, or any other person, arising from that work or task.
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COURSE OBJECTIVES
Identify supervisory responsibilities
Indicate HOW to comply
Show HOW to document
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SUPERVISORY RESPONSIBILITIES INCLUDE:
Conducting safety meetings
Conducting Incident/Accident investigations Assisting in the development/implementation of
JSAs Maintaining both equipment and the workplace Establishing work methods & providing training
Supervising employees in the
performance of tasks
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SAFETY MEETINGS
Purpose of Safety Meetings
Establish Communication Promote safety awareness
Motivate employees
Sharing ideas
Discuss safety standards
Demonstrate management’s concern
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SAFETY MEETING OBJECTIVES
Change unsafe acts and/or unsafe conditions
Provide information
Introduce new materials, equipment, or processes
Report of past injury experience To conduct policy orientation
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FREQUENCY
Class “A” agencies must conduct Safety Meetings at least monthly
Class “B” agencies must conduct Safety Meetings at least quarterly
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SELECTING A TOPIC
The first question to ask before holding a safety meeting is:
“ What’s the Subject going to be? “
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SAFETY MEETING TOPICS
Recent accidents (or high frequency)
High risk jobs
New equipment or processes
Observed unsafe acts by employees
Motivational subjects
Emergency preparedness
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SAFETY MEETING TOPICS (cont)
Bloodborne Pathogens
Fire Safety
Ergonomics
Safety Rules (required annually)
Safe Lifting
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MEETING OR TRAINING?
Safety Meeting Excludes NO employee or group
Applies to all attendees Educates on the “What” & “Why”
Safety Training Educates on the “what, why AND HOW”
Produces job-related skills/abilities Usually “performance” based; task-specific;
and observable/measurableP bar Y Safety Consultants Alberta
Canada3/16/2015 12
PLANNING THE MEETING
Type of meeting
Visual aids
Location
Date and Time
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CONDUCTING THE MEETING
Maintain order & control
Promote discussion/suggestions
Encourage participation
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QUESTIONING
Types of Questions
Direct
Reflective
Open
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SUGGESTIONS FOR QUESTIONING
Challenge the group
Questions should be clear and concise
Concentrate on one idea/main topic
Avoid repetition
Allow only one response at a time
Commend good answers
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DOCUMENTING THE MEETING
Date Topic
Instructor Aids used
Employee’s signatures
Attendance Percentage
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ATTENDANCE
For Absent Employees:
Forward the relevant information
Discuss the topic
Provide opportunity to ask questions
Document
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COMMUNICATION
IS PART OF
IMPLEMENTATION
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INCIDENT/ACCIDENT
INVESTIGATIONS
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WHEN TO CONDUCT AN INVESTIGATION?
An investigation must be conducted for any incident/accident.
Includes employees, non-employees, and property
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INVESTIGATIONS
Supervisor over work area is primarily responsible for conducting the investigation
Includes:
General Information
Root Cause
Corrective Action
Documentation
Written Statements
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TOTAL RECORDABLE INJURY FREQUENCY Definition: The number of fatalities, lost-time injuries, cases of substitute work and other injuries requiring treatment by a medical professional per million hours
worked.
TRIF is a workplace safety indicator. Also commonly called “incident rate”, the rate is calculated by using the following formula
*: (N ÷ EH) x 200,000* where N=number of days away due to injuries, illness, restricted work or job transfer; EH=total hours worked by all employees during calendar year; 200,000=base
for 100 full-time equivalent workers (working 40 hours per week, 50 weeks per year)
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The most important things in an accident are:
When an accident happens, the most important thing is taking care of the victim or victims.
After that, the most important thing is finding the causes of the accident.
All of us, including employers, need help and advice to identify the causes of accidents.
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What is an accident ?
An unwanted, unplanned event
that causes injuries, illnesses, or
property damage.
What is an incident ?
An unwanted, unplanned event
that almost causes injuries,
illnesses, or property damage.
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300 INCIDENTS
1
ACCIDENT
For each accident,
• 300 incidents occurred, or
• you lost 300 chances to
prevent the accident!
If we are going to
prevent accidents,
we have to investigate the
accidents and the incidents!
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Unsafe Conditions
◦ Poorly maintained machinery or equipment.
◦ Defective or missing personal protective equipment.
◦ Unguarded machinery or equipment.
◦ Missing or inadequate
warnings or safety and health
signs.
◦ Lack of housekeeping.
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Unsafe Acts
◦ Conduct work operations
without prior training
◦ Block or remove safety
devices.
◦ Clean, lubricate, or repair
equipment while its in
operation.
◦ Working without protection in
hazardous places.
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Investigate
Analyze
Report
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Seal the accident area.
Interview witnesses.
Draw and take
measurements of the
accident area.
Take samples.
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Say what happened step-by-step.
Analyze the events with the 6 key questions:
◦ Who?
◦ What?
◦ When?
◦ Where?
◦ Why?
◦ How?
.
Who saw the crash?
What happened to the
brakes?
When did the brakes fail?
Where were the
replacement brakes?
Why wasn’t the mechanic
told?
How did the crash happen?
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Say what happened.
Say which were the surface
causes.
Say which were the root
causes.
Say what needs to be done
so the accident doesn’t happen again.
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1 . Direct cause of injury
2. Surface causes of accident
3. Root causes of the accident
Accidents must be investigated and analyzed
from three different points of view:
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A harmful transfer of energy that
produces injury or illness.
The worker suffered two
broken legs when the truck
crashed into the wall.
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Specific unsafe conditions or unsafe behaviors
that result in an accident.
The truck crashed into the wall because the
brakes failed.
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Common conditions and behaviors that
ultimately result in an accident.
The company did not have a maintenance
program for its vehicles.
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Weed out the causes of injuries and
illnesses
Inadequate training plan
No accountability policy No inspection policy
No discipline procedures
Outdated ProceduresNo orientation process
Inadequate training
Fails to enforceLack of time
Inadequate labeling procedures
CutsBurns
Strains
Conditions Behaviors
Surface
Causes of the
Accident
Root Causes of the
Accident
Direct Causes of
Injury/Illness
- Accident Weed
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JOB
SAFETY
ANALYSIS
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WHAT IS A JSA?
Breaks a job/task into steps
Identifies safety hazards
Develops safe procedures
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Developing a JSA
JOB:Removing items from the upper shelves in the store room
DATE:July 26, 2014
TITLE OF PERSON WHO DOES JOB:All employees
DEPARTMENT:Minden Service Office
REQUIRED AND/OR RECOMMENDEDPERSONAL PROTECTIVE EQUIPMENT:
LOCATION:202 Miller Street, Minden
REVIEWED BY:Mr. Jay Boss
NONE
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Developing a JSASEQUENCE OF JOB STEPS POTENTIAL HAZARDS SAFE JOB PROCEDURE
1. Place the ladder inproper position
1. Drops the ladder 1. Make sure base of ladder is stable. Get some-one to hold the ladder to
insure stability
2. Step up on ladder 2. Falls from the ladder 2. Maintain balance byholding onto back ofladder. Step up on
ladder one rung at atime.
3. Retrieve item from stock shelf
3. Slipping from ladderDropping stock item
3. Maintain firm grip on ladder while
reaching item with other hand. Do not over extend reach.
4. Step down from ladder 4. Slipping or falling from ladder
4. Step down slowly. If necessary hand item to another person.
Move down one rung at a time.
Maintain balance.P bar Y Safety Consultants Alberta
Canada3/16/2015 46
WHEN ARE JSAs PERFORMED?
On all jobs/tasks that have resulted in a trend, death, or a change in job
procedure or equipment.
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SUPERVISORS & JSAs
Ensure JSAs are developed or revised
Use as a training aid
Follow-up analysis
Incident/accident investigation tool
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RECORDING KEEPING
Maintain in work area
Document their use
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Inspections
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Maintain a safe work
environment & correct
unsafe actions
Maintain operational
efficiency
Inspections
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Included in operational safety plan/manual
Procedures to:
Identify & Correct Hazards
Good housekeeping safety rules
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Class “ A ”
At least monthly
Class “ B ”
At least quarterly
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Measures employee’s safety performance
Reinforces importance of safety & management’s commitment
Encourages employees
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Written inspection report
Should include: Person & Date
Concerns identified
Corrective action
Building/Area inspected
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Checklist recommended Systematic
Site-specific Revise as needed to fit your
location
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Building Safety
Office Safety
Fire Safety
Electrical Safety
Emergency Equipment
Storage Methods
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TYPES OF FIRE
CONTROL VALVES
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Location: Posted in the workplace
Provide all employees access
Purpose: Employees can report unsafe
conditions
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Implementation: Train employees
Review routinely
Maintain on file (at least three years)
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All employees utilize HCL
Supervisor or Safety Officer:
Checks HCL
Takes temporary control
Report to next level, if uncontrolled
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Appropriate
Expeditious
Effective Accident/Incident Frequency Reduction
Accident/Incident Severity Reduction
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Immediate (if possible) If longer than 30 days:
Forward Hazard Control Log to: Department Head
Agency Head
ORM Loss Prevention Unit-BR
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Inspection Reports
State/Provincial Fire Marshal Reports
Hazard Control Logs At least three years or,
Until all hazards are corrected, whichever is longer
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• Do you have a procedure?
Self-Check
• Are hazard control logs posted and used?
• Do you have documentation of implementation?
• Is it site-specific?
• Is corrective action taken, documented, and effective?
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TRAINING
SAFETY AND TASK TRAINING
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WHY CONDUCT TRAINING?
To provide a systematic method of teaching employees to perform the
required tasks in a safe and efficient manner.
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OBJECTIVES
To teach employees hazard recognition and methods of corrective action
To teach accident causes, occupational health hazards, and accident prevention
To involve employees in accident prevention methods
To motivate employees to accept their safety responsibilities
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RECOMMENDED TOPICS
Safety Program Objectives
Hazard Recognition and Control
Emergency First Aid Procedures
Emergency Response Procedures
Personal Protective Equipment
Material Handling
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RECOMMENDED TOPICS
Slips, Trips, and Falls
Unsafe Environmental Conditions
Good Housekeeping Practices
Work from Elevations/Use of Ladders
Safe Vehicle Operation
Specific Job Tasks
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TRAINING INCLUDES
Instruction on correct procedures
Use of safety equipment
Availability of assistance
Follow-up
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LESSON PLANNING
Topic / Title
Objectives
Estimated Time of Instruction
Materials
What the Instructor Will Do
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LESSON PLANNING
What the Employee Will Do
Evaluation
Assignment
Documentation
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WHEN SHOULD WE PROVIDE REFRESHER TRAINING?
When accidents occur
When task/equipment changes
Improved method of performing
Observe employees not performing correctly
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ARE THE SUPERVISOR’S RESPONSIBLITIES COMPLETE
WHEN THE TRAINING IS OVER?
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SUPERVISOR’S SUPERVISING
Supervisors should, as part of their responsibilities observe employees performing their tasks.
Are they performing the tasks properly Are they performing in accordance with
safety procedures Are they using the proper PPE
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SHOULD SUPERVISORS BE TRAINED?
ABSOLUTELY !!!!P bar Y Safety Consultants Alberta
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SAFETY TRAINING FOR SUPERVISORS
The immediate job of preventing accidents and
controlling work hazards falls upon the supervisors because
safety and production are part of the supervisory function.
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SUPERVISOR TRAINING OBJECTIVES
To involve supervisors in the agency’s accident prevention program.
To establish the supervisor as the key safety person in each unit.
To help supervisors understand their safety responsibilities.
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To provide supervisors with information on causes of accidents and occupational health hazards and methods of prevention.
To help supervisors gain skill in accident prevention activities.
SUPERVISOR TRAINING OBJECTIVES
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SUGGESTED SAFETY TOPICS FOR SUPERVISORS
Safety and the Supervisor
Know Your Accident Problems
Human Relations
Maintaining Interest in Safety
Instructing for Safety
Industrial HygieneP bar Y Safety Consultants Alberta
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Personal Protective Equipment
Industrial Housekeeping
Material Handling and Storage
Guarding Machines and Mechanisms
Hand and Portable Power Tools
Emergency Preparedness
Continued
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CONDUCTING SUPERVISORY TRAINING
Select the training topic based on priority
Develop the lesson plan
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