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Essential Tips for Avoiding Missed
Deadlines
(and Malpractice Suits!)
888-432-1529 www.rocketmatter.com
Meet Carol-Lynn Grow
888-432-1529 www.rocketmatter.com
Malpractice Claims by Firm Size
Firm Size Malpractice
Claims
Percent of
Market
Risk Factor
(claims/market)
Solo 33 48 0.69
2 to 5 33 15 2.20
6 to 10 9 7 1.29
11 to 100 14 16 0.88
Over 100 11 14 0.79
Lawyers have a 17% chance of being sued for malpractice each year
888-432-1529 www.rocketmatter.com
Malpractice Claims by Practice Area
Personal Injury- Plaintiff 19.96%
(4.64% decrease from 1995)
Personal Injury- Defense 9.96%
(5.86% increase from 1995)
Real Estate 16.46%
(relatively constant)
Family Law 9.58%
(relatively constant)
Estate, Trust, Probate 8.63%
(relatively constant)
888-432-1529 www.rocketmatter.com
Addressing #1 Cause of Malpractice Claims
888-432-1529 www.rocketmatter.com
How does this
happen?
888-432-1529 www.rocketmatter.com
Bad Habits and Inefficiencies
• Waiting to schedule deadlines
• Not keeping centralized calendars, no backups
• Lack of research on local rules and rule changes
• Procrastination and/or failure to plan
• Deadlines don’t get reassigned with staff changes
• Entering deadlines on calendars one-by-one
888-432-1529 www.rocketmatter.com
Some Horror Stories
• Late filed Notice of Removal to Federal Court
• Certificate of Review/ professionals
• Inadequate or late fact disclosures
• Hiring an expert too late
• Missing Summary Judgment deadline
• Notice of Appeal
888-432-1529 www.rocketmatter.com
A Few Helpful Tips
• Office-wide calendar with some redundancy
• At least one date for every matter to ensure they are reviewed regularly
• Enter deadlines ASAP, with spaced reminder dates
• Make all attorney and non-attorney staff accountable
• Give yourself enough time to investigate and work toward deadlines
• Analyze your procrastination
888-432-1529 www.rocketmatter.com
Technology Can Help!
888-432-1529 www.rocketmatter.com
Practice Management Software
• Centralized calendar that’s backed up
• Synch with Outlook and Google Calendar
• Workflows and task management
• Organized matters, keeps track of last activity
• Integration with LawToolBox
888-432-1529 www.rocketmatter.com
LawToolBox Rules-Based Calendaring
• Automates procedural and custom deadlines
• Easily update your calendars for all your team members when something changes
• Minimizes risk, qualifies for maximum discounts in malpractice insurance
• Links to authority for each deadline
• Another set of eyes watching for rule changes
888-432-1529 www.rocketmatter.com
Transform Your Deadline Management Process
Before After
888-432-1529 www.rocketmatter.com
Easily manage deadlines with
LawToolBox and Rocket Matter
Thank You!Nefra MacDonald | nefra@rocketmatter.com
Carol Lynn Grow | clg@lawtoolbox.com
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