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Project
Management
Definitions
Project Management
Project Scheduling
Project Communication
Risks & Issues
Outline
A unique undertaking composed of interrelated activities
which has a well defined beginning and end, often
involving members from cross-functional groups, that
operates under specific constraints of resources,
schedules, and requirements
Project
All projects have a beginning, a middle and an end.
Beginning Middle End
Project
A process is a series of actions directed towards a
particular result.
activity inputs outputs
Project
Projects have a common set of characteristics
which can also be defined by what they are not
A target
outcome
A defined life
span
Cross
department
participation
New or
unique
Time, Cost
and
performance
requirements
What is a
project?
Explorations Go on
indefinitely
One person
working alone
Creating the
same thing
multiple times
No constraints
on time, cost
or
performance
What a project
isnt
Projects v Not Projects
Projects v Not Projects
Writing a term paper
Writing a new piano piece
Designing an iPod
Routine, Repetitive Work
Taking class notes
Practicing scales on the piano
Routine manufacture of an
Apple iPod
Includes a start and end time
Creates something new or fix/improve
something that already exists
Proposes or support temporary change
Project
Characteristics
Project
Characteristics
Performed by people and teams
Constrained by resources or budget or
schedule
Monitored and controlled
Initiated, planned, executed and closed
All projects typically go through these five processes
Plan Monitor &
Control
Implement Close
Initiate
Process Groups
Project
Management
A set of skills and methods of planning,
organizing, and managing a project from
inception to its successful completion
Advantages of Project Management?
Better control of financial, physical, and human
resources
Lower costs
Higher quality and increased reliability
Higher profit margins
Improved productivity
Better internal coordination
The Triple Constraint
Also known as the IRON TRIANGLE
Time
Scope Cost
Video
https://www.youtube.com/watch?v=9LSnINglkQA
https://www.youtube.com/watch?v=9LSnINglkQA
Project
Planning
Project Management
Basics
Before developing a project, consider:
What is the purpose,objective?
Who is the audience?
What are the desired outcomes?
What are the key elements of the project?
What is the timeframe?
Is there a budget?
Who is the sponsor?
Group Discussion
Step 1
List your project objectives.
What defines a successful project?
Measures (How will you know you achieved
success?)
Describe your project & its scope
Why are we doing this project, benefits, etc
Project
Management
Project Planning
Step 2
Executive summary
description of the project
explains why the project is needed
what you plan to accomplish
how long you expect the project to take
what the project deliverables are
how many members will work on it
how much costing will be devoted
Project Planning
Step 3
Use this section to assign team members to
various tasks.
Include an organizational chart that shows
the chain of command for the project.
Member Task
Ali Cameraman
Muthu Do posters
Ah Chong Buy materials
Project
Scheduling
Why are schedules important to
projects? What value do they add?
Project
Scheduling
Purposes:
Provides a commitment about when things will be done
Encourage everyone on the project to see their efforts
as part of a whole
Provides a tool for breaking work into manageable
chunks
Provides a tool for measuring progress
Project
Scheduling
The Schedule is a living document that constantly changes
and manages the work effort of everyone on the team.
File Type - Use a spreadsheet or project management
software (MS Excel & MS Project are common &
effective)
Task list and timeline
Breakdown of Work (Phases, activities, tasks)
Resources assigned to tasks
Start and end dates for tasks (time to complete
each task)
Project
Scheduling
Project
Scheduling
Step 4
Create an overall project schedule
The schedule shows the entire duration of the
project and includes milestones, delivery dates
for specific parts of the project, dates of
reviews, deadlines, etc.
date date date date date date date date date date date date
Event 1 Event 5 Event 4
Event 3 Click to replace text.
Timeline Title
Project Tracker
[Company name]
Project name: [Fourth Coffee Gala] Time to
event
Task
duration Due date Complete Partner
Planning
Call front desk attendant to reserve room at
hotel. 8 weeks 30
minutes 20/3/2004 5/12/2004 Alpine Ski
House
Send invitation in e-mail for review to local
account manager. 56 weeks 6 days _ _ Alpine Ski
House
Account manager sends back invitation
approval. 56 weeks 1 day 1/3/2004 _
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