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http://quintagroup.comhttp://openprocurement.org
OpenProcurement toolkit
OpenProcurement
OpenProcurement is an open source software toolkit developed for
procurement automation and optimization.
This operational e-procurement solution automates the selection of
suppliers via electronic reverse auction, stores procurement data and
provides access to the database via an API.
Licensing
OpenProcurement is distributed under the Apache license.
The toolkit can be used for:
◩ public procurements
◩ commercial solutions
Open Contracting Data Standard
Data Standard was developed on the basis of Open Contracting 1.0RC.
These standards were extended to ensure practical implementation of the
procurement process in the Prozorro system.
Open source technologies applied:
◩ Python
◪ Pyramid
◩ Angular.js
◪ Bootstrap
◩ Flask
◪ CouchDB
◩ PouchDB
OpenProcurement consists of:
◩ Central database (CDB)
◩ API - REST-ful interface that provides programmatic
access to the CDB.
◩ Auction module
eMall
◩ eMall (broker/procuring platform/e-trading venue) - is a web
platform that implements e-Procurement system features and
provides access for procuring entities, suppliers and regular
visitors.
◩ eMalls are independent private structures that receive payment
for each bid made via their platform. Such approach increases
competition, prevents corruption, and adds reliability.
◩ The suppliers can access the system only via the eMall services.
They are provided with temporary credentials to access the
Auction module.
◩ eMall interacts with the CDB via OpenProcurement API.
Procurement process is divided into 5 stages:
1. Procurement Initiation
2. Bid registration
3. Reverse auction
4. Qualification
5. Completion
1. Procurement Initiation
◩ A procuring entity creates Tender announcement that is published on
all related eMalls.
◩ There procuring entity defines procurement parameters, technical
and qualification requirements, and adds any other necessary
information.
◩ Participants (anonymous until the auction finishes) can ask for clarifications or submit suggestions for tender documentation change to increase competition.
2. Bid registration
◩ Bidders can register/amend/withdraw their bid proposals within
specified time frame.
◩ Only bidder knows about the bid proposal registration. No
information about it (supplier’s name, price offer, documents) and
even the fact of its registration is provided.
◩ If suggestions for tender documentation update or correction were
ignored by procuring entity, participants can submit complaints about
tender conditions.
Bid proposal consists of:
◩ Information about the bidder;
◩ The initial bid (price offer);
◩ Attached documents containing the description of the proposal and
related specifications.
◩ If no bids were sent in during the bid registration period, the
tender is automatically marked as "Canceled"
◩ If only one bid was sent in during the bid registration period, the
system automatically records this bidder as a candidate and goes
to "Qualification" period.
◩ If more than one bid was sent in, the system starts auction on the
scheduled date and time.
3. The electronic reverse auction
A reverse auction is a type of auction in which the roles of buyer and
seller are reversed.
In an ordinary (forward) auction, buyers compete to obtain a good or
service by offering increasingly higher prices.
In a reverse auction, the sellers compete to obtain business from the
buyer and prices will typically decrease as the sellers undercut each
other.
The auction process
◩ The auction starts automatically on the scheduled date and time.
◩ Via the eMall interface bidder receives the individual URL of the
Auction page.
◩ The system gives participants 5 minutes so that they can get
acquainted with bids of anonymous competitors.
Auction consists of 3 rounds
During each round each participant has 2 minutes to lower their
previous bid or leave it unchanged.
When all participants make their bids, system pauses for 2 minutes
and announces the next round.
Ranking
◩ System ranks all submitted bids automatically by price,
forming rating of bidders positions.
◩ This information is automatically published as soon as the
electronic reverse auction finishes.
◩ Then users can get complete information about bid
proposals and participants who submitted them.
4. Qualification
The procuring entity reviews commercial and qualification parts of the
bid and has right to request candidate’s qualification documents that
were not mandatory at the time of the bid registration.
The procurement committee publishes its decision online.
Disqualification
If the procuring entity disqualifies the chosen candidate, the system
automatically determines the next candidate - bidder with the next
price offer (according to the auction ranking).
Disqualification reasons:
◩ Commercial or qualification part of the candidate’s bid does not
meet the procurement requirements.
◩ The candidate did not submit qualification documents within the
time specified in advance by the procuring entity.
5. Completion
◩ If candidate’s commercial and qualification offers meet the
procurement requirements, this candidate becomes Winner.
◩ The contract between the procuring entity and winner is prepared
and signed.
◩ The procuring entity publishes contract in the system.
Complaints Submission
◩ Complaints about the procurement results should be submitted by users within standstill period after the award disclosure but prior to the date of the contract signing.
◩ Complaints must be resolved in a timely manner. If violation affected the award, the qualification decision would have to be reviewed.
Data storage
◩ All system users have right to find and view information about
procurement on any of its stages.
◩ The system should be publicly available and ensure non-
discrimination and equal access to information for all users. The
system has security mechanisms that enable it to protect
information from loss, misuse and unauthorized change.
Advantages of Open Procurement System
◩ Free and open source toolkit
◩ Reliable technology
◩ Based on Open Contracting standards
◩ Easy-to-use transparent procedures
◩ For both free and proprietary solutions
Find more information at:
Project website: http://openprocurement.org
API Documentation: http://api-docs.openprocurement.org
Code repository: https://github.com/openprocurement
OpenProcurement case: http://quintagroup.
com/cms/cases/openprocurement
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