Professional Skills - PowerPoint 2009

Professional Skills:PowerPoint

Christian Sinclair, MDAugust 20, 2009

Overview

• Constructing professional slides• Optimizing graphics• Working with video• Implementing a pre-show• Tips for the talk• Handouts: Before, during or after?• Post-presentation

Constructing Professional Slides

• 5 & 5 rule– Five lines– Five words per line

• Consistency• Spelling• Avoid fancy type styles• Colors

Importance of palliative care in HIV/AIDS

• HIV/AIDS still a leading cause of death among Americans ages 15-44

• Co-morbidities of Hep B & C and malignancies can be fatal

• HAART is not a cure and has many side effects • Many symptoms throughout the disease impact

quality of life• Complex psychosocial issues such as

psychiatric illness and substance abuse

Palliative Care in HIV/AIDS

• Leading cause of death for 15-44yo• Co-morbidities can be fatal

–Hep B & C –Malignancies

• HAART is not a cure and has many side effects • Multiple symptoms impact QOL• Complex psychosocial issues

Constructing Professional Slides

• 5 & 5 rule– Five lines– Five words per line

• Consistency• Spelling• Avoid fancy type styles• Colors

Consistency

• Do a fast visual scan• Look for consistency:

– Of titles– Of font size– Of graphics.– Of colors,– Of citations– Of punctuation

Citations

• Choose a style• Maintain consistency• Avoid citation in the title• Bibliography

– Author, title, journal, year– Place in a text box

Starvation and Dehydration

• Hunger uncommon– Small amounts alleviated most hunger

• Thirst and dry mouth treatable• Pay attention to the patients requests to

provide most comfort– “OK if you are hungry and eat, and OK if are

not hungry and don’t eat”

McCann et al. Comfort Care for Terminally Ill Patients: The Appropriate Use of Nutrition and Hydration. JAMA 1994.

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Constructing Professional Slides

• 5 & 5 rule– Five lines– Five words per line

• Consistency• Spelling• Avoid fancy type styles• Colors

Serif vs. Sans Serif

Times New Roman

Palatino

Tahoma

ArialWhich are more legible: Serif or Sans typefaces? Alex Poole. http://www.alexpoole.info/academic/literaturereview.html

Colors

• Be consistent• Limited palette• Grey out/ghosting• Avoid red and green in same slide• Use dark shades/contrast

Think Like a Designer

• Contrast• Flow• Hierarchy• Whitespace

BIG

simple.

1 6inSuffer injuriesrequiring surgery

Other Tips

• Simple bullets• Don’t Overuse Capital Letters

– Title Case Is All Caps First– Body case looks like this

• Avoid animated text• Include logo on the bumper slides only

More Tips

• Know the boundaries of projection– Safe area – 5-10% edge

• Inches of monitor = Feet away to be legible• Dim the lights, but not off

– Think about contrast

Overview

• Constructing professional slides• Optimizing graphics• Working with video• Implementing a pre-show• Tips for the talk• Handouts: Before, during or after?• Post-presentation

Graphics

• Figures• Tables• Animations• Could they tell a better story?

Classic Image Blunders

• See Presentation Zen slides– http://www.presentationzen.com/presentationze

n/2009/08/10-ways-to-use-images-poorly.html

Five Data Slide Rules

• Tell the truth• Get to the point• Pick the right tool for the job• Highlight what’s important• Keep it simple

General Graphics Tips

• Copy figures and tables from PDF’s– Use MWSnap or ‘Print Screen’ button

• http://www.mirekw.com/

• Make your tables in Excel– Copy using MWSnap

• Make your own figures and tables

Overview

• Constructing professional slides• Optimizing graphics• Working with video• Implementing a pre-show• Tips for the talk• Handouts: Before, during or after?• Post-presentation

Importing Movies

• Multiple formats supported– Look for AVI, WMV (Not QT)

• >Insert– >Movies and Sounds

• >Movie from file

• Have backup plan for sound• Choice to play automatically• Or have DVD cued

Importing Sounds

• Multiple formats supported– Look for MP3

• >Insert– >Movies and Sounds

• >Sound from file

• Have backup plan for sound• Choice to play automatically

Overview

• Constructing professional slides• Optimizing graphics• Working with video• Implementing a pre-show• Tips for the talk• Handouts: Before, during or after?• Post-presentation

Pre-show Slides

• Like the movies– Informative– Fun– Or both

• Best if made into a separate slide show• Combine pictures and text

How To: Pre-show Slides

• Set to loop• >Slide Show

– >Set Up Show• >Loop continuously until ‘Esc’

– >Slide Transition• >Automatically after: (usually 5-10 sec)• >Apply to all

Pre-show Slides

• Don’t forget to include on a few slides:– Title of talk– Your name, credentials– Your organization

Overview

• Constructing professional slides• Optimizing graphics• Working with video• Implementing a pre-show• Tips for the talk• Handouts: Before, during or after?• Post-presentation

Tips For The Talk

• Hotkeys• Wireless control• Ghosting or reveal• Link to the web• Back-ups and other computers

Hotkeys

• Working with multiple windows– ‘Alt+Tab’

• Running a presentation from the start – ‘F5’

• Running a presentation from current slide– ‘Shift + F5’

• During a presentation– B = black screen– W = white screen

More Hotkeys

• During a presentation– Writing on screen = ‘Ctrl+P’– Back to arrow = ‘Ctrl+A’– Erase marks = ‘E’– Go to a slide number = ‘number’ + ‘Enter’

• End a slideshow – ‘Esc’

Wireless Control

• Gain mobility• Security blanket• +/- Laser pointer• Get your own

Back-Ups and Other Computers

• Email• Jump/USB/thumb drive• PPT vs. PPTX compatibility• Upload to Slideshare or Scribd• Bring your own computer

– Compatibility issues with more complex talks

Linking to the Web

• Need an internet connection (usually)• Helpful to display important web content

– AAHPM– Kansas City Hospice & Palliative Care– Select text to be linked

• ‘Ctrl+K’

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