Simple Rules In Alfresco Share UI Wireframes

Mob 17 - Simple Rules in Alfresco Share

Event: Mouseover Event: Mouse click

New Rule

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DocLib Path

Lists Controls

My DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Edit MetadataCopy to...Move to...More

Rules...

Permissions...

Another DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Delete

Folder BModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Folder AModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

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Folder A : Rules

rules are inherited from parent folder. See later slides for example of left column treatment

Inactive

Active

Legend:

New Rule

No rules exist for this folder. Click New Rule to create one. Select a rule

Location: Documents > Folder > Folder

Done

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New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

Select

General

Define Rule

Condition2

Actions3

Add >

Add >>

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Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

Select

General

Define Rule

Condition2

Add

Actions3

When items are created or enter this folder

When items are deleted or leave this folder

When items are updated in this folder

Add >>

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New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

General

Define Rule

Conditions2

Add

Actions3

Add

When items are created or enter this folder >

>>

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Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

General

Define Rule

Conditions2

Add

Actions3

Add

>

All Items

Composite Condition

Items of a specified type or its sub-typesItems that have a specific aspect appliedItems that contain a specific value in its nameItems with a specific date value in propertyItems with a specific integer value in propertyItems with specific text value in propertyItems with the specified category valueItems with the specified mime type

Items that contain a specific valuein its name

Use this condition to... praesent nec nulla mauris. Quisque in pretium nibh. Donec fermentum nulla at sapien malesuada vehicula

Asks for: text value

OK

When items are created or enter this folder >

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

General

Define Rule

Actions3

Conditions2

Items with a specified value in its name -

Add

Use *.txt to match any text fileUse zz* to match a name that begins zz

>Add >

When items are created or enter this folder >

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

General

Define Rule

Actions3

Conditions2

Items with a specified value in its name -

Add

Use *.txt to match any text fileUse zz* to match a name that begins zz

*.ppt

>Add >

When items are created or enter this folder >

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

General

Define Rule

Actions3

Conditions2

Items with a specified value in its name -

Add

Use *.txt to match any text fileUse zz* to match a name that begins zz

*.ppt

>Add >Add aspect to item

Add aspect to item

Use this action to... praesent nec nulla mauris. Quisque in pretium nibh. Donec fermentum nulla at sapien malesuada vehicula

Asks for: aspect

Done

Add simple workflow to itemBlog-post

Check in content

Check out content

Copy item to...

Execute a script

Extract common metadataImport Alfresco content package

Move item to...

When items are created or enter this folder >

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

Conditions2

Items with a specified value in its name -

Add

Use *.txt to match any text fileUse zz* to match a name that begins zz

*.ppt

>Add Aspect

Actions3

-

Classifiable

Add >

>

Description text of the Classifiable aspect will go here

General

Define Rule

When items are created or enter this folder >

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

Folder A : Rules

Description: Description of my first rule

My First Rule Edit Delete

Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs

Rule Name

Event

When items are created or enter this folder

Actions

Add classifiable feature

Run rule in backgroundRule applied to sub-folders

Active

Inactive

Active

Legend:

New Rule

Conditions

Items have the value ‘*.ppt’ in the filename

Rule Icon

Location: Documents > Folder > Folder

Done

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DocLib Toolbar

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Document LibrarySite Page Site Page Site Page Site Page Site Page

Doc Lib Side Bar

DocLib Path

Lists Controls

My DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Another DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Folder BModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Folder AModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)Icon now shows rules are applied to folder.

User could also click the rules icon to navigate to rules page

UX: Consider rich rules info on mouse over

Edit Rule

Share SearchApp Bar

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Doc Lib Side Bar

DocLib Path

Lists Controls

My DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Edit MetadataCopy to...Move to...More

Rules...

Permissions...

Another DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Delete

Folder BModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Folder AModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

Folder A: Rules

Description: Description of my first rule

My First Rule Edit Delete

Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs

Rule Name

Event

When items are created or enter this folder

Actions

Add classifiable feature

Run rule in backgroundRule applied to sub-folders

Active

Inactive

Active

Legend:

New Rule

Conditions

Items have the value ‘*.ppt’ in the filename

Rule Icon

Location: Documents > Folder > Folder

Done

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

Conditions2

Items with a specified value in its name -

Add

Use *.txt to match any text fileUse zz* to match a name that begins zz

*.ppt

>Add Aspect

Actions3

-

Classifiable

Add >

>

Description text of the Classifiable aspect will go here

General

Define Rule

When items are created or enter this folder >

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Create Cancel

Other Options

Create and Create Another

Event

1

1

Conditions2

Items with a specified value in its name -

Add

Use *.txt to match any text fileUse zz* to match a name that begins zz

*.ppt

>Add Aspect

Actions3

-

Classifiable

Add >

>

Description text of the Classifiable aspect will go here

General

Define Rule

When items are created or enter this folder >

>All Items

Composite Condition

Items of a specified type or its sub-typesItems that have a specific aspect appliedItems that contain a specific value in its nameItems with a specific date value in propertyItems with a specific integer value in propertyItems with specific text value in propertyItems with the specified category valueItems with the specified mime type

Items with specific text valuein property

Use this condition to... praesent nec nulla mauris. Quisque in pretium nibh. Donec fermentum nulla at sapien malesuada vehicula

Asks for: property name, property value

OK

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Other Options

Event

1

1

Conditions2

Items with a specified value in its name -

Add

Use *.txt to match any text file. Use zz* to match a name that begins zz

*.ppt

>

Add Aspect

Actions3

Classifiable

Add >

>

Description text of the Classifiable aspect will go here

General

Define Rule

When items are created or enter this folder >

>

Property name:

Is Equal to >

Property value:

Items with a specific text value in property -

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Other Options

Event

1

1

Conditions2

Items with a specified value in its name -

Add

Use *.txt to match any text file. Use zz* to match a name that begins zz

*.ppt

>

Add Aspect

Actions3

Classifiable

Add >

>

Description text of the Classifiable aspect will go here

General

Define Rule

When items are created or enter this folder >

>

Property name:

Is Equal to >

Property value:

Items with a specific text value in property -

Name Value

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

New Rule

Name:

Run rule in background

Rule applied to sub-folders

Active

Description:

* required fields

*

My First Rule

Description of my first rule

Other Options

Event

1

1

Conditions2

Items with a specified value in its name -

Add >Add Aspect

Actions3

Classifiable

Add >

>

Description text of the Classifiable aspect will go here

General

Define Rule

When items are created or enter this folder >

Property name:

Is Equal to >

Property value:

Items with a specific text value in property -

Name Value

Save Cancel

-

Share SearchApp Bar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

My Folder: Rules

Description: Description of my first rule

UX: Consider Done button addition to/alternate to location

My First Rule Edit Delete

Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs

Rule Name

Event

When items are created or enter this folder

Actions

Add classifiable feature

Run rule in backgroundRule applied to sub-folders

Active

Inactive

Active

Legend:

New Rule

Conditions

Items have the value ‘*.ppt’ in the filename

Rule Icon

Items whose text property ‘[name]’ contains ‘[value]’

Location: Documents > Folder > Folder

Done

Share SearchApp Bar

DocLib Toolbar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

Doc Lib Side Bar

DocLib Path

Lists Controls

My DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Another DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Folder BModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Folder AModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Multiple/Inherited Rules

Share SearchApp Bar

DocLib Toolbar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

DocLib Path

Lists Controls

My DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Edit MetadataCopy to...Move to...More

Rules...

Permissions...

Another DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Delete

Folder BModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Folder AModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Current folder has rules applied. More >

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Hide

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Folder B: Rules

Description: (none)

Rule Name

Inherited from Parent Folders Edit Delete

Modified on: 19 Nov 2008 10:45 Modified by: Joe Bloggs

Rule Name

Event

When items are created or enter this folder

Actions

Add classifiable feature

Run rule in backgroundRule applied to sub-folders

Active

Inactive

Active

Legend:

Rule Name

Rule Name

Rule Name

New Rule

Conditions

Items have the value ‘*.ppt’ in the filename

Inherited rules are run first in the order shown, unless they are inactive

Location: Documents > Folder > Folder

Inherited from: Folder

Folder B

Rules are run in order shown unless they are inactive

Rule Name

1

2

3

4

5

Inherited from: Folder

>>

>>

drag and drop re-ordering

Rules Message for Current Folder

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DocLib Toolbar

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Document LibrarySite Page Site Page Site Page Site Page Site Page

DocLib Path

Lists Controls

My DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Folder AModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Doc Lib Side Bar

Share SearchApp Bar

DocLib Toolbar

Site3.1 Launch

Document LibrarySite Page Site Page Site Page Site Page Site Page

DocLib Path

Lists Controls

My DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Another DocumentModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsVersion: 1.2 Size: 30KBDescription: (none)

Tags: (none)

Thumbnail

Folder CModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Folder BModified on: 19 Nov 2008 10:45 Modified by: Joe BloggsDescription: (none)

Tags: (none)

Current folder has rules applied. More >

Doc Lib Side Bar

Hide

Hide - user preference to show this info bar?

Find out if users want to know when rules are applied to the folder they are currently viewing