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American University Library recently relocated its bound journals to consortial storage because of space constraints. Presenters will explain how usage trends justified the relocation; how document delivery now provides more efficient access to the items in storage; and how SFX and the ERM facilitate discovery of journal titles in storage.
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WHERE HAVE ALL THE PRINT JOURNALS GONE?
ADAPTING PRINT COLLECTIONS TO AN E-CENTRIC WORLD
Kari Schmidt, Electronic Resources Librarian
Robert K. Reeves, Electronic Resources Applications Administrator
American University Library, Washington, D.C.
Overview
2005 ~ 1 millionth volume acquired at AU Library 2005 ~ Working with WRLC consortia partners AU
Library begins shifting title runs available in JSTOR to off-site storage facility
2005 ~ AU Library begins transfer to electronic-only serial subscriptions for key publishers
2007 ~ Access Services staff forecast a severe facilities crisis, estimating in 1 year’s time the monograph collection will have to be at 0% net growth
2008 ~WRLC cooperative collection development approves shared copy policy for serials
2009 ~ WRLC begins construction of 2nd off-site, high-density storage facility
Planning
Library Administration forms Task Force for Strategic Collections Decisions to investigate methods for solving immediate space crisis
In 2008, Collection Management Team approves Criteria for Subscribing to Serials in Electronic Only Format and approves aggressive shift to electronic-only journal collecting through a title-by-title analysis for the 2009 renewal cycle
AU Library allocated space to accommodate 100,000 volumes in existing WRLC off-site storage facility
Justifications: Collection Trends
In 2008, two-thirds of the reference collection moved to off-site storage with the majority of the active reference collection available online
In 2009, over half of the serial collection maintained in electronic-only format
JSTOR participation enhanced
LOCKSS participation audited
Justifications: Service Trends
Since a significant proportion of the Library’s journal collection was made available electronically, e-Reserves requests account for majority of Reserves activity.
2006 2007 20080
2,000
4,000
6,000
8,000
10,000
12,000
14,000
# of e-Reserves Requests
Total # of Reserves Requests
Justifications: Service Trends
In 2005, the Library upgrades to ILLiad with ILL request integration on SFX service menu; ILL department sees increase in ILL requests.
2006 2007 20080
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
# of ILLiad Requests from SFXTotal ILLiad Requests
Justifications: Usage Trends
Use of the Library’s bound serials collection dropped by 75% from 2004 to 2008.
2004 2005 2006 2007 20080
5000
10000
15000
20000
25000
30000
Total Print Journal Use
Justifications: Usage Trends
Electronic journal use remains high with over 1 million article accesses in both 2007 and 2008, up from 767,211 in 2006.
2006 2007 20080
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
Total Electronic Journal Articles Accessed (COUNTER JRL1)
Journal Relocation
Project: Outreach
University Librarian met with Provost and Deans
Campus-wide announcement
Dedicated web space on Library site detailed justifications, timeline, and process(http://library.american.edu/jrp.html)
Journal Relocation Project: Preliminaries
Enabling conditions Earlier storage projects Additional space allocation at WRLC storage
facility Local space constraints Funds available for limited time Additional WRLC staff hired to process requests
Creation of new Visual Arts Collection Weeding the collection Contracted with local moving company to
transfer volumes to storage
JRP: Moving Logistics
Approximately 93,000 volumes to transfer
Designed to minimize disruption to patrons
Matching throughput capability at WRLC to the delivery capability of moving company
Schedule Movers on site two days/week from 9am-
5pm ~10,000 volumes sent to WRLC per week Original timeline of Feb. 16, 2009 – Apr. 30,
2009; completed one week early
JRP: Accessions and Discards
Volumes processed as received at storage facility
Storage candidates compared against current storage holdings using custom query of Voyager ILS 75% of volumes accessioned 25% of volumes discarded
Records updated for discarded volumes to indicate shared access to existing storage volume from other consortium institutions
JRP: Record Cleanup
Holdings and item records modified for new storage locations
Historical record inaccuracies addressed Records modified to account for
idiosyncrasies of OPAC display
Record Cleanup: Before
Record Cleanup: After
Patron Access: Consortium Loan Service
Consortium Loan Service (CLS) WRLC-created system for direct lending
between consortium schools and storage facility
Works with monographs and articles Integrated with SFX for licenses that permit
e-resource sharing
Holdings for storage titles updated to allow for proper routing of CLS requests
Patron Access: SFX
Integrated print holdings into SFX Local target with year/volume/issue level
information Full text link
directs patrons to OPAC
Patron Access: ALADIN Catalog
Patron Access: ALADIN Catalog
Patron Access: ALADIN Catalog
Patron Access: ERM A to Z
Patron Access: ERM A to Z
Patron Access: ERM A to Z
Patron Access: Usage
CLS article requests from storage, 07/09-12/09
Print Journal Use, 07/08-12/08
July August Sept Oct Nov Dec0
10
20
30
40
50
60
70
80
90
100
July August Sep Oct Nov Dec0
100
200
300
400
500
600
700
Patron Access: Usage
Title Name Requests
Christian century 13
Commonweal 8
American journal of physical anthropology 7
American mercury 7
Harvard business review 7Journal of behavior therapy and experimental psychiatry 7
Life 7
American journal of agricultural economics 6
Top most requested titles from storage, 07/09-12/09
Titles requested by year of publication
1800's
20's 30's 40's 50's 60's 70's 80's 90's 00's0
10
20
30
40
50
60
70
80
90
Challenges & Future Plans
Integrate SFX print holdings target with CLS request form
Analyze CLS reports for collection development purposes
Track use of print holdings via ERM A-to-Z list
Streamline updating of print holdings information in SFX and ERM
Kari Schmidtschmidt@american.edu
Robert K. Reevesreeves@american.edu
American University Librarywww.library.american.edu
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