United We Stand: A Collaborative Approach to Legacy Print Collections
Preview:
DESCRIPTION
Slides from the October 21st, 2013 presentation given by MSCS Program Manager Matthew Revitt and Project PI Deb Rollins at the 2013 New England Library Association Annual Conference in Portland, ME. The session was jointly sponsored by The Academic Libraries Section (ALS) and the New England Technical Services Librarians (NETSL). A copy of the handout can be found here: http://www.maineinfonet.org/mscs/wp-content/uploads/MSCS-NELA-Handout.pdf
Citation preview
- 1. United We Stand: A Collaborative Approach to Legacy Print
Collections Matthew Revitt, University of Maine Deb Rollins,
University of Maine NELA Annual Conference October 21, 2013
www.maineinfonet.org/mscs/
- 2. What is Shared Print Anyway? Holding libraries commit to
retain designated materials for a specified time period so that
partner libraries may rely on their continued availability.
www.maineinfonet.org/mscs
- 3. U.S. Print Retention Projects West Storage Trust Western US
Journals CIC Large Midwest universities Journals ReCAP Columbia,
Princeton, NYPL HathiTrust Scholars Trust -AESERL & WRLC
Journals North East Regional Library Print Management Project
Monographs & Journals Maine Shared Collection Strategy
Monographs & Journals Center for Research Libraries PAN network
www.maineinfonet.org/mscs
- 4. Drivers for Print Retention Space issues lack of it! Budget
cuts wheres all the money gone? Cost per usage why did we buy this
again? Availability of electronic resources paperless library?
www.maineinfonet.org/mscs
- 5. Building on Collaboration and Trust MaineCat has encouraged
resource sharing State-wide delivery 1.25 millions items/year
Colby, Bates and Bowdoin are consciously building a shared
collection of new print materials and e-resources Trust in
commitments and continued access www.maineinfonet.org/mscs
- 6. Project Background Originated with the Larger Libraries
Group Most libraries were running our of space and unlikely to get
additional storage Wanted a shared approach to managing legacy
print collections for the long-term Looking to be leaders in the
print collection space www.maineinfonet.org/mscs
- 7. Project Partners www.maineinfonet.org/mscs
- 8. Grant Proposal IMLS grant of $821,065 to create a shared
print collections strategy: Create a collection analysis system
Examine the presence of large scale digital collections (HathiTrust
and Internet Archive) as a determiner of what to keep in print
Develop a strategy to make retention decisions at scale Integrate
E-book-On-Demand and Print-OnDemand www.maineinfonet.org/mscs
- 9. Grant Summary Monographs and journals (Government documents
are excluded) The goal is to determine which titles should be
retained long-term and by whom Libraries may discard materials or
not, once retention decisions are made (downsizing is not the
predominant focus) Provide a framework for other libraries to
participate once the initial grant period is complete Disclose our
retention decisions locally and to the world
www.maineinfonet.org/mscs
- 10. Project Management Project Team: Program Manager,
Technology Director, Project PIs & Systems Librarian Directors
Council Collection Development Committee Technical Services
Committee National Advisory Board www.maineinfonet.org/mscs
- 11. MSCS Goals Identify long-term retention commitments from
libraries Implement on-demand services in union catalog Define
sustainable business model for beyond grant & current partners
www.maineinfonet.org/mscs
- 12. MSCS Guiding Questions What monographs should be designated
for long- term retention? What is an equitable and/or common-sense
distribution of retention responsibilities? What monographs are
candidates for incorporating into POD/EOD services by virtue of
HathiTrust or Internet Archive public domain material? What
monograph copies could optionally be deselected, once retention
decisions have been finalized? www.maineinfonet.org/mscs
- 13. Data Data Starting Points How many copies of a particular
work are owned by partner libraries? How many of those are
circulating copies? How often has the title circulated? What was
the last circulation date? How many titles/copies are uniquely held
in the group? In Maine? In WorldCat? How do subject strengths
compare across the group? Which titles are represented in
HathiTrust, Internet Archive? Overlap between general and special
collections Others to be determined from combined data set
www.maineinfonet.org/mscs
- 14. The Data - Where is it? Local 5 ILS catalogs with 3
catalogs merging soon 8 libraries Innovative Interfaces, Inc. (III)
State MaineCat INN-Reach catalog of more than 100 Maine libraries
National OCLC HathiTrust Internet Archive
www.maineinfonet.org/mscs
- 15. Data The Details OCLC reclamation Cleaned up holdings and
OCLC numbers Facilitated match across partners Local outputs (to
Sustainable Collection Services) Monographs Exclusions Local
outputs (to Systems Librarian) Serials
www.maineinfonet.org/mscs
- 16. The Data Extracted Fields Item record number Last year
circulation Created date Last checkin Barcode Out date Itype (value
in the item Last out date that defines how it circulates) Volume
and copy Call number Location Total checkout and total renewal Year
to date circulation Reserve notes Internal use count Icode2
(Contributed to union catalog) Circulation Status Complete bib data
www.maineinfonet.org/mscs
- 17. Data SCS Actions Additional data cleaningnormalizing, de-
duping, and filling in missing data Matched titles to external data
sourcesOCLC WorldCat (U.S. and State Holdings), HathiTrust Public
Domain and In-Copyright items, and Internet Archive Consulting
support Data reports www.maineinfonet.org/mscs
- 18. High Level View of the [Monograph] Data Bib records
Unfiltered Item records Unfiltered Libraries 2,958,905 3,420,061 9
Bib records Filtered 2,920,014 (circulating titles 2,719,754) Item
records Filtered 3,374,574 Unique Titles Filtered 1,754,598
www.maineinfonet.org/mscs
- 19. By titles" we can mean two different things 1. Title Set
Bates Orono Bowdoin Colby Maine SL Portland PL USM 2. Title Holding
www.maineinfonet.org/mscs UM-
- 20. Circulation Counts Circulating Titles Only MCSC
Title-Holding Counts 1 All Filtered Title Holdings - CIRCULATING
TITLES All Libraries % 2,719,754 100% Circulation Counts 2 Total
Charges = 0 845,939 31% 3 Total Charges = 1 466,371 17% 4 Total
Charges = 2 303,588 11% 5 Total Charges = 3 206,610 8% 6 Total
Charges = 4 to 9 511,040 19% 7 Total Charges = 10+ 386,206 14% 8
Last charge after 2010 357,660 13% 9 Last charge after 2007 671,815
25% 10 Last charge after 2005 841,009 31%
- 21. WorldCat Counts - US 14 0-9 Holdings in USA 145,296 5% 15
0-9 Holdings in USA - FRBR 95,571 3% 16 10-19 Holdings in USA
94,162 3% 17 10-19 Holdings in USA - FRBR 59,386 2% 18 20-49
Holdings in USA 213,827 7% 19 20-49 Holdings in USA - FRBR 146,868
5% 20 50-99 Holdings in USA 290,443 10% 21 50-99 Holdings in USA -
FRBR 222,700 8% 22 100-199 Holdings In USA 507,552 17% 23 100-199
Holdings In USA - FRBR 422,454 14% 24 200+ Holdings in USA
1,668,732 57% 25 200+ Holdings in USA - FRBR 1,973,033 68%
- 22. WorldCat Counts - Maine 26 Unique holding in Maine 969,915
33% 27 Unique holding in Maine - FRBR 764,154 26% 28 2 Holdings in
Maine 612,546 21% 29 2 Holdings in Maine - FRBR 564,616 19% 30 3
Holdings in Maine 440,802 15% 31 3 Holdings in Maine - FRBR 444,611
15% 32 4 Holdings in Maine 315,535 11% 33 4 Holdings in Maine -
FRBR 347,388 12% 34 5 Holdings in Maine 204,703 7% 35 5 Holdings in
Maine - FRBR 243,151 8% 36 6-9 Holdings in Maine 299,442 10% 37 6-9
Holdings in Maine - FRBR 405,270 14% 77,071 3% 150,824 5% 38 10+
Holdings in Maine 39 10+ Holdings in Maine - FRBR
- 23. Overlap within MSCS Group 40 Unique Holding in group
1,118,151 38% 41 Title-holdings in 2 libraries 684,395 23% 42
Title-holdings in 3 libraries 462,446 16% 43 Title-holdings in 4
libraries 325,959 11% 44 Title-holdings in 5 libraries 190,215 7%
45 Title-holdings in 6 libraries 82,224 3% 46 Title-holdings in 7
libraries 40,179 1% 47 Title-holdings in 8 libraries 15,550 1%
- 24. 99 titles are held by all 9 MSCS Institutions Pub Year MSCS
Total Circs Nickel and dimed : on (not) getting by in America /
Barbara Ehrenreich. 2001 1,906 Gilead / Marilynne Robinson. 2004
1,582 The diary of a young girl : the definitive edition / Anne
Frank ; edited by Otto H. Frank and Mirjam Pressler ; translated by
Susan Massotty. 1995 1,064 Seed of Sarah : memoirs of a survivor /
Judith Magyar Isaacson. 1990 859 The lobster gangs of Maine / James
M. Acheson. 1988 713 In the hands of Providence : Joshua L.
Chamberlain and the American Civil War / by Alice Rains Trulock.
1992 657 Bowling alone : the collapse and revival of American
community / Robert D. Putnam. 2000 655 A distant mirror : the
calamitous 14th century / Barbara W. Tuchman. 1978 570 Liberty men
and great proprietors : the revolutionary settlement on the Maine
frontier, 1760-1820 / Alan Taylor. 1990 552 Collected works /
Flannery O'Connor. 1988 515 Title/Author 24
- 25. MSCS Circulating Title-Holdings by Holding Level
Circulation 1,200,000 Levels 1,000,000 Zero Circulations 800,000
374,062 267,658 1-3 Circulations 600,000 403,284 204,219 341,231
400,000 232,054 200,000 295,425 393,391 208,430 1 2 3+ Number of
MSCS Libraries Holding Title
- 26. Data Split into Two Steps Step 1 Not widely held title-sets
Title held in 1 or 2 MSCS libraries Publication year < 2003 Step
2 Widely held Titles held in 3 or more MSCS libraries Publication
year < 2003 www.maineinfonet.org/mscs
- 27. MSCS Title-Holding by Holdings Level 1,800,000 1,600,000
1,400,000 Not Widely Held Titles Step 1 1,200,000 1,000,000 Widely
Held Titles Step 2 800,000 1,655,421 600,000 1,064,333 400,000
200,000 - 1-2 3+ Number of MSCS Libraries Holding Title
- 28. Step 1 Further Divisions Limited to publication date 50 in
OCLC, local interest/special collections CTR