Toastmasters Contest chair 2015

Contest ChairPresented By: TM Reghunath Nair ACB

reghu@agrata.me

Officially Recognized Speech Contests

International

Evaluation

Table topics

Tall Tales

Humorous

Taped (Undistricte

d Clubs)

What are the responsibilities of Contest Chair?

Coordination

Delegation

Follow-up

Select the Contest date, time and Location

Establish a contest date avoiding conflict with other contests

Fix date and location with consensus of officers

Arrange for special needs: Mics, Lecterns, AV equipment, Timing

devises, 2 x Stop watches

Advertisements

Prepare a budget

Estimate revenues

and expenses

Room, equipment rental, food

etc.

For evaluation contestSelect a Target

Speaker

From another

Club/Area

Should meet

objectives of P3-P6

Select contest officials

Chief Judge

Contest Judges, Tie

breaker judge,

Chief Timer, Assistant Timer,

Tally Counters

Toastmaster Sergeant At Arms

Collect Certificates

Eligibility & Originality

P6 for international

Exempted for P6 condition: Charter members of New clubs formed after 01 July

same year.

District officers/Division & Area Directors

not allowed.

Biographical information

Hand over Forms to Chief Judge before contest

Certification of Eligibility & OriginalityBiographical info of contestantJudges Guide and BallotTie breaker Judge’s Guide and BallotTime sheet & Instruction for timersTally counter sheetsNotification sheet of contest winner

Prepare

Contest Certificates

Trophies

Assign Host club for greet masters

Sufficient copies of agenda

Contest Rule book and procedures

BEFORE EACH CONTEST

ensure that the Chief Judge briefs the judges;

check that you know the correct pronunciation of any difficult names or titles;

ensure the Timekeepers have timing sheets and understand their role;

answer any questions about the rules;

Explain the rules

fill in the relevant Contest List; Name & Topic

draw for speaking positions;

Preamble

Introduce Chief Judge

Switch off or Silent the

mobile phonesProtests

Explain that any protest, by a Contestant or Judge, must be lodged

with the Chief Judge or yourself prior to the announcement of the winners at the

end of the contest.

Timings

Explain: Begins with the contestant’s first definite

communication; Red light will remain on until speech conclusion;

Evaluation : 2:00. 2:30 & 3:00 minutes Disqualification: less than 1:30 or More than 3:30 mts

Intl & Humorous 5, 6 and 7 minutes Disqualification: less than 4 minutes 30 seconds or more

than 7 minutes 30 seconds Table Topic: 1:00, 1:30 and 2:00 minutes

Disqualification: less than 1 minutes or more than 2 minutes 30 seconds

Speaker Intro

Speech no. ... Contestant ... Title ... Title ...

Contestant.

No other information on

the speaker should be given

Announce 1 minute’s

silence after each speech.

Evaluation Contest Introduce the SPEECH TO BE EVALUATED (NO MANUAL OR

STATUS) CONTESTANTS ARE ALLOWED TO TAKE NOTES Afterwards, ask all contestants to leave the room for 5

minutes to study their notes Ask a timer to signal 3, 4, 5 minutes Introduce an activity to fill the 5 minutes Call in and introduce each evaluator without comment 1 minute silence after each evaluation Collect communication equipments from contestants

Table Topic ContestFor Table topics, at least 3 topics prepared

by Contest Chair or Chief Judge

Seal the topics for confidentiality

Pick 1 topic before contest

March out the contestants except No:1 and call in 1 by one.

Collect communication equipments from contestants

Closing Give to each Contestant a ‘Certificate Of

Participation’. Announce winners in reverse order* and give

them their Certificates and trophies. Congratulate the Contestants who were not

placed and thank all those who helped. * Winners announced are:

if 5 or more Contestants: 3rd, 2nd and 1st places if 4 or less Contestants: 2nd and 1st places

After Final Speech1 minute (or longer if required)

silence

ask Counters to collect voting slips & timesheets;

ask Counters and Chief Judge to leave the room to count the votes.

Organize a Table Topic type activity for the audience to fill the

gap.

reghu@agrata.me