Student training for dept administrators (2)

Georgetown University

Office of International Programs

June 2013

Demystifying International StudentsA guide for department administrators

Today’s Agenda

International Student AdvisorsSession Topics

Ali Maresh Meri Price Rachel Rubin Lynn Screen Alicia WardDesignated School Official (DSO)

Individuals formally authorized by the University to interact with the U.S. Federal Government and to carry out its legal responsibilities in managing the University’s F-1 program.

Alternate Responsible Officers (ARO)

Same function as DSO, but for J-1 program.

Introduction Key Terms & Definitions Admitting Students from Overseas Full-Time Enrollment Requirement Authorized Reduced Course Loads Employment Academic Integrity When to Contact OIP Sources of Financial Support

Our International Community

Partnership: Communication

For the most part,

Admitting International Students

The Immigration Questionnaires and Expense Estimates can be accessed online. This link is only provided to students who have been fully admitted to the University: internationalservices.georgetown.edu/vsq/

I-20 & DS-2019 Forms

F-1 Students J-1 Students

Sample: F-1 and J-1 Visas

I-94 Form

www.cbp.gov/I94/

Full-time Enrollment RequirementF-1/J-1 students are required to be enrolled full time each semester.

Audited classes Do not count towards calculation of full-time status.

Pass-Fail classes Classes taken as pass/fail count towards calculation of full-time status.

On-Line classes Only 3 credits of on-line coursework count towards full-time status each semester.

Authorized Reduced Course LoadsInternational students may request and be approved for a reduced course load through OIP in limited circumstances.

Employment Options – On Campus Employment requires PRIOR authorization (except F-1 on-campus positions) 20 hours per week while school is in session Full time during official University breaks and vacations

On-Campus Work Permission (F-1 and J-1 students) J-1 students must present a letter from OIP to authorize their on-campus employment. F-1 students do not need any documentation from OIP to authorize on-campus work.

More information about on-campus employment is available online: internationalservices.georgetown.edu/students/f-1/employment/.internationalservices.georgetown.edu/j-1/employment/

The Graduate School has determined that teaching and research assistantships are the equivalent of 15 hours of work each week.

The Office of Student Employment has determined that Residence Hall Assistants work the equivalent of 20 hours each week.

Employment Options – Off CampusOff-Campus Work Permission (F-1 and J-1 students)All off-campus employment and paid internships must be directly related to the student’s major field of study. Employment must be authorized before employment begins. In the case of J-1 Academic Training, even unpaid internships must be authorized prior to beginning the internship. The OIP website gives specific information on the entire application process.

Off-Campus Employment Type Eligible Academic Dean/Advisor

Curricular Practical Training (CPT) F-1 students Signs Recommendation for CPT Form

Optional Practical Training (OPT) F-1 students Signs Certification of Student Eligibility Form

Work with an International Organization F-1 students Signs Certification of Student Eligibility Form

Academic Training (AT) J-1 students Signs Part II of J-1 AT Request Form

Curricular Practical Training

More info on CPT is available online: internationalservices.georgetown.edu/students/f-1/employment/offcampus/#CPT

When Things Don’t Go Quite As Planned…

Academic Integrity Issues

F-1/J-1 students are subject to the GU academic integrity standards, however…

Cultural Differences

Lack of Experience

No Graduate Tutorial

Challenge: Management of …

When to Contact OIP

Sources of Financial Support

More resources on financial aid for international students is available online: internationalservices.georgetown.edu/finaid/.

Contact OIP

On the web:

internationalservices.georgetown.edu

Via telephone:

202.687.5867

In person:

210 Car Barn 3520 Prospect Street, NW

By email:

internationalservices.georgetown.edu/about/staff

We invite departments to contact OIP in any of the following ways:

Students can always get in-person advice either by scheduling an appointment to meet with their assigned advisor or by coming to OIP during the walk-in advising hours (see website for days and times). They can also contact their advisors by email or telephone during business hours.