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Step by step guide to some of the options when printing in Excel. Includes print preview, page breaks, page setup and formula view
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Learn how to:
• See what your printed spreadsheet will look like
• Change margins, page layouts and headings
• Put in page breaks• Print the spreadsheet showing the
formulae that you used
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Print Preview
• It’s always a good idea to see what your print out will look like before you actually print it.
• Then you can avoid wasting paper and printer ink.
• You can do this by using Print Preview
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Print Preview:
Just click File, then choose Print Preview
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Print Preview:
Now you can see if your print out looks OK.
If it doesn’t, you will need to change some things before you print.
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Page Breaks
• Excel often puts half of a table on one page and the other half on another page. Not much good!
• You can decide where you want one page to stop and a new page to start using Page Breaks
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Page Breaks:
After you have done a Print Preview, a dotty line like this shows your where one page ends and the next one starts.
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Page Breaks :
If I select this cell and click on Insert, then choosePage Break my page will start at the start of my table.
Much more sensible!
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Page Setup
• You can change the way that your print out will look by using Page Setup
• You can use Page Setup to– Set the paper size– Choose portrait or landscape– Add page headings – And much more!
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Using Page Setup:
1. Click on File and then choose Page Setup
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Using Page Setup:
You will see this dialogue box.
It has several tabs, each one takes you to a different section.
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Using Page Setup:
The page tab
Choose portrait or landscape
Choose a paper size
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Using Page Setup:
The page tab
You can scale your work to make it all fit onto one page, but be careful – you might end up with very small writing!
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Using Page Setup:
The margins tab
Choose the margins you want for your paper
Print in the centre of the paper
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Using Page Setup:
The header/footer tab
Choose Custom Header
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Using Page Setup:
Choose what you want in your heading.
It’s a good idea to type your name as a heading!
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Using Page Setup:
Choose what to print. You might want to tick this to print the gridlines.
The sheet tab
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Printing Out Your Formulas
• You can show someone what calculations your spreadsheet is doing.
• Watch out – this will change all of your column widths, but DON’T PANIC – they will change back!
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Printing Out Your Formulas :
Just click Tools, then choose Options
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Printing Out Your Formulas :
This dialogue box will appear.
Click to put a tick (check) next to formulas.
Then Click OK
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Printing Out Your Formulas :
Now you can see the formulas.This is what will print out
DON’T PANIC about the column
widths! Just leave them as
they are.
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Printing Out Your Formulas :
To change back, just click Tools, then choose Options.
Then get rid of the tick next to formulas. Easy!
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Summary:
• Use Print Preview before you print your work. Choose File -> Print Preview
• Use Page Setup to change the way that your work looks when you print it. Choose File -> Page Setup
• To display your calculations, choose Tools -> Options and click on Formulas
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