So many records, so little time

So many records, so little time …

UL Library’s experience of outsourcing catalogue clean-up

Justine BennettLibrarian, Cataloguing & Metadata

• We wanted to upload our records to OCLC

• Authority control

• Resource Description & Access (RDA) enrichment

• Satisfaction from cleaning

Why do a ‘clean-up’?

• National Library of Ireland recommendation

• Customisation options provided

• Resource Description & Access (RDA) programme offered

• Relationship existed between UL & Backstage

Why this supplier?

• Create our online profile

• Determine our RDA requirements http://ac.bslw.com/mars/guide/

• Decide reports schedule and requirements

Agreeing terms for the project

• Sooooo many reports

• Loading back 300,000 records

– Did 5,000 a day – Took us 3 months

Implementation

Our challenges

1. Scarriff, Co. Clare becomes Colorado . . . 2. Provenance field (561) duplicating on OPAC

Improvements and benefits• Records ready for OCLC upload

• Consistent formatting and updated catalogue records

• Display of correct headings in user searches

• Elimination of manual, cumbersome processes

• Future discovery capabilities based on RDA fields

Justine BennettLibrarian, Cataloguing & Metadata

Acknowledgments

Cutlery ‘before’ http://tinyurl.com/omas3ta

Cutlery ‘after’ http://tinyurl.com/nqpa64x

With special thanks for their help on this project - Gerardine Ahern, Judy Carmody and Caleb Derven.