PMP 02 Project Scope Management

PMP - Project Scope Management 1

Project Scope ManagementBased on PMBOK 5th Edition

Abdelrahman Sheta, PMP,ITIL

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Introduction to Project Scope

Plan Scope Management

Collect Requirements

Define Scope

Create WBS

Control Scope

Validate ScopePMP - Project Scope Management 2

Agenda

Scope refers to all the work involved in

creating the deliverables of the project

and the processes used to create them.

Project scope management includes the

processes required to ensure that the

project includes all the work required,

and only the work required, to complete

the project successfully.

What is Project Scope?

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Product scope: The futures & functions that

characterize the product, service, or result.

Project Scope: The work that needs to

be accomplished to deliver a product,

service, or result with the specified

features and functions.

Product Scope vs. Project Scope

The process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled.

It provides guidance and direction on scopewill be managed.

5.1 Plan Scope Management

Plan Scope Management DataFlow

1. Project Management Plan: it defines how the project is executed, monitored, controlled and closed. It integrates all plan components.

2. Project Charter

3. Enterprise Environmental Factors

4. Organizational Process Assets

Plan Scope Management: Inputs

1. Expert Judgment: knowledgeable and

experiences parties.

2. Meetings.

Plan Scope Management: T & T

1. Scope Management Plan. It includes:

Process for preparing a detailed project scope statement.

Process to enable the creation of WBS Process to establish how the WBS will

bemanaged

Define formal acceptance criteria

of deliverables How change requests will be

applied to scope

PMP - Project Scope Management

Plan Scope Management: Output

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2. Requirements Management Plan: describes how requirements will be analyzed, documented, and managed. It includes, but not limited to:

How requirements activities will be planned,tracked and reported.

Configuration management activities. Requirements prioritization process. Product metrics Traceability structurePMP - Project Scope Management 11

Plan Scope Management: Output (2)

Which is the BEST description of project scope?

A. All of the features and deliverables your project will deliver

B. All of the products your project will make

C. All of the people involved in your project

D. All of the work you will do to build the project deliverables

The process of determining, documenting and managing stakeholder needs to meet project objectives.

The key benefit is to provide the basis fordefining and managing project scope.

Requirements includes the quantified and documented needs and expectations of the sponsor, customer, and other stakeholders.

Requirement must be analyzed and recorded ina clear and detailed way to be measured.

5.2 Collect requirements

Requirements can be grouped into classifications including: Business requirements, describe the high-level

needs of the organization as a whole. Stakeholder requirements, describe needs of a

stakeholder or stakeholder group. Solution requirements, describe features,

functions and characteristics of the product, service, or results.

Transition requirements, describe temporary capabilitiessuch as data conversion & training needs.

5.2 Collect requirements (2)

1. Project Scope Management Plan

2. Requirements Management Plan

3. Stakeholder Management Plan

4. Project Charter

5. Stakeholder Register

Collect Requirements: Inputs

1. Interviews: meeting the stakeholders to ask prepared and spontaneous question & recording the responses.

Collect Requirements: T & T (1)

2. Focus groups: bring together stakeholders and subject matter experts to learn about their expectations and attitudes about a proposed product,

service or result.

3. Facilitated Workshops: Focused session with key cross-functional stakeholders to define product requirements.

4. Group Creativity Techniques: Brainstorming Nominal Group Idea/Mind Mapping Affinity Diagram Multi-criteria decision analysis

Mind Map

Affinity Diagram

5. Group Decision Making Techniques Unanimity Majority Plurality Dictatorship

6. Questionnaire and Surveys

7. Observations

8. Prototypes

9. Benchmarking

10.Context Diagrams

11.Document Analysis

1. Requirements Document

Business Requirements

Stakeholder requirements

Solution requirements

Project requirements

Transition requirements

2. Requirements Traceability Matrix

Collect Requirements: Outputs

Sample Requirements Traceability Matrix

The best tool in collecting requirements for across-functional project is:

A. Facilitated Workshops

B. Interviews

C. Surveys

D. Brainstorming

The process of developing a detailed descriptionof the project and product.

5.3 Define Scope

Define Scope Data Flow

1. Scope Management Plan

2. Project charter

4. Organizational Process Assets Procedures & Templates

Historical Data

Lessons learned from old Projects

Define Scope: Inputs

1. Expert Judgment

2. Product Analysis

3. Alternatives Identification

4. Facilitated workshops

Define Scope: T & T

1. Scope Statement: describes project’s deliverables and the work required to create those deliverables. It includes

Product scope description

Deliverables’ Acceptance Criteria

Project Deliverables

Project Exclusion

Project Assumptions

Constraints

Define Scope: Outputs (1)

Elements

of Project

Charter

and Scope

Statement

2. Project Documents Updates: may include,

but not limited to:

Stakeholder register

Requirements Documents

Requirements Traceability Matrix

Define Scope: Outputs (2)

Why would you consider the scope statement so important in your project management methodology?

A. Mandatory to consult the plan before accepting change.

B. Project managers must document any changes before approving or declining them.

C. The project scope serves as a reference for all futureproject decisions.

D. The scope statement is the base of WBS creation

Subdividing the project

deliverables and project work into

smaller and more manageable

components.

The work breakdown

structure is a deliverable-

oriented hierarchical

decomposition of project

5.4 Create WBS

CreateWBSDataFlow

Sample WBS

Sample

1. Scope Management Plan

2. Project Scope Statement

4. Enterprise Environmental Factors

Create WBS: Inputs

1. Decomposition: The subdivision of project deliverables into smaller, more manageable components. The work package level is the lowest level in the WBS, and is the point at which the cost an activity durations can be reliably estimated and managed. The level of detail for work packages will vary with the size and complexity of the project.

2. Expert Judgment

Create WBS: T & T

1. Scope Baseline

Project Scope Statement

WBS Dictionary

2. Project Documents updates

Create WBS: Outputs

WBS Dictionary may include (but not limited to)

Code of Account Identifier Description of work Assumptions and Constraints Schedule Milestone Resource required Cost Estimate Acceptance criteria Quality Requirements

Create WBS: Outputs (2)

Control

Account

s, Work

Package

Activitie

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A work breakdown structure numbering system allows project staff to:

A. Systematically estimate costs of work breakdown structure elements.

B. Provide project justification

C. Identify the level at which individual elements arefound

D. Use it in project management software

Which of the following documents contain detailed

descriptions of work packages?

A. Work breakdown structure (WBS) dictionary

B. Activity list

C. Preliminary project scope statement

D. Project scope management plan

The work breakdown structure can best be thought of as an effective aid for communication

A. Team

B. PMO

C. Customer

D. Stakeholders

5.5 Validate Scope Formalizing acceptance of the completed

• project deliverables.

Includes reviewing deliverables with the client

and obtaining formal acceptance of

deliverables.

Scope verification is concerned with

acceptance of deliverables while quality

control is concerned with correctness of the

deliverables and meeting quality

requirements.PMP - Project Scope Management 49facebook.com/Sheta.Page

Validate Scope: Data Flow Diagram

1. Project Management Plan

2. Requirements Documentation

4. Validated Deliverables

5. Work Performance Data

Validate Scope: Inputs

1. Inspection: measuring, examining, and

validating to determine whether work

and deliverables meet requirements

and product acceptance criteria.

Inspections may be called reviews,

audits, and walkthroughs.

2. Group Decision Making Techniques

Validate Scope: T & T

1. Accepted Deliverables

2. Change Requests

3. Work Performance Information

4. Project Document Updates

Validate Scope: Outputs

Which of the following is an output of

scope verification?

A. WBS template

B. Rework

C. Formal acceptance

D. SOW acceptance

Monitoring the status of the project &products scope

Managing changes to scope baseline Ensure all requested changes and

recommended corrective or preventive actions are processed through the “Perform Integrated Change Control” process.

Uncontrolled changes are often referred to as project scope creep.

5.6 Control Scope

FlowPMP - Project Scope Management 58facebook.com/Sheta.Page

1. Project Management Plan

Scope baseline

Scope management plan

Change management plan

Configuration management plan

Requirements management plan

2. Requirements Documentation

Control Scope: Inputs (1)

4. Work Performance Data

Control Scope: Inputs (2)

1. Variance Analysis

Analyze performance measurements to

assess the variation from the baseline

scope. Analysis should determine the

cause and degree of variance.

Control Scope: T & T

1. Work Performance Information

2. Change Requests

3. Project Management Plan Updates

4. Project Document Updates

5. Organizational Process Asset Updates

Control Scope: Outputs

During a project team meeting, a team member suggests an enhancement to the scope that is beyond the scope of the project charter. The project manager points out that the team needs to concentrate on completing all the work and only the work required. This is an example of:

A. Change management process.

B. scope management.

C. quality analysis.

D. scope decomposition.

Which of the following is the KEY attribute of scope

validation?

A. More complete project scope management plan

B. Customer acceptance of project deliverables

C. Improved schedule estimates

D. An improved project management

information system.

PMP 02 Project Scope Management

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