LibGuides 2 Team Meeting - April 22, 2015

LibGuides 2 Team Meeting

4/22/2015

Agenda• Announcements (5 min)

– Page Requirements – Website Integration

 • Governance Plan/Strategy Update (5

min)

• A – Z Database / PRIMO-EDS (15 min)– Service Definition – Issue on the table and possible solutions– PRIMO-EDS updates

• Training (25 min)– Update on actions– Presentation of plan

• General Questions (10 min)

Announcements

• System Page Requirements – Document for the technical team to use

to think about what needs to be on the system pages.

– Send any feedback via email. Will revisit once we have visuals (no timeline)

• Website Integration–Meeting coming tomorrow and will have

more information then.

Governance Plan

To develop a sustainable plan, four questions will be asked:

1. What are the issues?2. Who can solve the issue?3. How will the issue be solved?4. How will the solutions be sustainable?

Governance Plan – Next Steps• Hand out of currently identified areas

• Send feedback to Beth of any other issues or questions

• Beth will meet with Susie to determine the who in terms of developing the solution and approving the solution.

A-Z Database / PRIMO-EDS

A-Z Database Service Definition• Service Definition (see handout) • Discussion: Types

• e-Books (exclusive platforms only)

• Maps• Images• Newspapers• Statistics and Data Sets• Dictionaries, Encyclopedias, and

Handbooks

• Government Information• Video • Audio• Dissertations and Theses• Test Preparation • Research Tools

PRIMO-EDS: Issue 1

• All links and search boxes will need to change from Primo to EDS.

• Next Steps– Sean is developing a list of where there

are links or search boxes. – Beth will email the owners to make

changes. – Sean will update boxes on AAA guide.

PRIMO-EDS: Issue 2

• Database searching from the homepage

• Next Steps– Technical team is creating a document with IDT that

outlines: functional requirements, user needs, and LG 2 capabilities.

– IDT will determine if they’d like to use LG2 for their database discovery.

– If so, technical team will figure out how to launch the A-Z Database feature without giving access to the rest of the system.

– Even if A-Z launches in LG2, LG1 A-Z are still the links of record for current LibGuides.

General A-Z Update

We are going to go ahead and start loading databases into the system.

Training Plan

Action Plan

• Assess current practices

• Using current practices, future policies, and the new system design, identify 4-6 topical areas for training

• Develop strategy for addressing training needs

Assess Current Practices

• Conduct Content Audit– Still in analysis– Still gathering data– Showed us current practices

• Creator Interviews– 9 interviews from all over libraries – Identified common issues both training

and wider issues

Common Themes

In all training the common themes and values of – universal design, – intentional pedagogy, and – focus on purpose of the program

will be emphasized.

Topic Areas

1. Web Design

2. User Centric Design

3. Caring for your guides

4. Creating and Inheriting Guides

Strategy

1. Kick off: Training and documentation to kick off the LG2 implementation and to assist in content creation within the new system.

2. Long Term: Our long term and sustainable training plan that will begin as soon as content is developed and sustained for as long as the LibGuides service is in production.

Kick off

General Overviews (in person): purpose of system, policies, changes in LG2, best practices

Best Practices (online documentation): web design, user centric design, caring for your guides, creating an inheriting guides

Checklist for planning your guide (online documentation): checklist for things to think about prior to making your guide

Starting point templates (within LibGuides): LibGuide layouts to serve as starting points for guides

Checklist for publication (online documentation): checklist for things to look for before publishing your guide including accessibility and writing for the web.

Directory of Resources (online documentation): list of resources and training already developed for LibGuides or in one of the topic areas.

Long Term

New Guide Owner Training (in person): required training to get a LibGuides account, would be focused on general overviews and the four topic areas.

Refresher Courses (in person): semiannual training that will give refresher overview to

Long TermOur Four Topic Areas: Mixed Strategy that could take the form of in person, webinars, or online training sessions.

Web Design • Writing for the Web• Universal Design• Good/Bad examples

User Centric Design • Getting to know your users• Trimming the fat from you

guide• Making your guide useful for

users

Caring for your Guides • Link Management • Using Guide Statistics• Peer/User Feedback

• How to give/get feedback • Rubric for giving feedback

• Marketing your Guide

Creating and Inheriting • Evaluation form for when you

inherit a guide• New Guide Owner Training• Refresher Courses • Marketing video about the

guides program

TimelineJanuary February March April

May June July August

Assess Current

PracticesIdentify 4-6

Topical Areas

Prep-work

Develop Strategy

Document

Implementation

Implementation

Implementation

Training Next Steps

LibGuides Team Review– Come give us feedback tomorrow 4/23 1:30-

2:30pm in Evans 204F– Email Feedback

Training Sub-Team will start creating documents and training plan

Sticking Points– There are issues with dependency with

governance. – There are issues with dependency and technical

team

Wrap Up and Actions

Governance Plan: Send feedback to Beth on the list of issues by EOB April 29

A-Z Database: Send feedback on types to Beth by EOB April 29

Training: Come to our meeting tomorrow or email Beth by EOB April 29

Questions?

FeedbackApril 29, End of Business, email Beth

Next meetingMay 5, 10am, Annex 615