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SPSSbasic data entryWan Amir Nizam Wan Ahmad MBBCh BAO PhD
Senior Medical Lecturer in Pharmacology
Biomedicine Program (wanamir@usm.my)
GTU302/32014-2015
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Learning objectives
General Outcomes:
Familiar with SPSS software & data entry
Specific Outcomes:
Able to enter the data in the correct way into SPSS data editor
Able to do the basics data editing
Able to change data representation into table and graph
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Let’s begin
Make sure your PC is switch on!
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SPSS interface
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OR Click start (Window symbol)
All program IBM SPSS Statistics
IBM SPSS Statistics 21
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SPSS interface
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SPSS interfaceData editor window
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Go to case
Go to variable
InsertCases
Select Cases
InsertVariables
ValueLabels
Data editor window
SPSS interface
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SPSS interfaceData editor window
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SPSS interface Data editor window – Variable view
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SPSS interface Data editor window – Data view
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SPSS interface Output viewer window
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SPSS interfaceDisplay all statistical result Tables Charts
Allow to edit Save
Access to: Pivot table editor Text output editor Chart editor Move between SPSS and
other application
Output viewer window
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SPSS interfaceOutput viewer window
Pivot table editor
Chart editorEdit Colour Font Axes Rotation Chart type
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Data entry
step-by-step instructions
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Dataset
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Variables
Data
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Open SPSSBlinking
cursor Data editor window
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Go to variable view to key-in variables
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Enter variables
1 2 3
OR
NOTED: In variable view!
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Enter variables
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Enter variables
Continue entering variables!
Type ‘0’ in value
Type ‘malay’ in label
Continue to fill up value labels
1
2
3
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Enter variables
Continue entering variables!
Type ‘0’ in value
Type ‘No’ in label
Continue to fill up value labels
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3
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Enter variables
Go to data view
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Make sure all variables type row are: Numeric;Except GENDER variables: String (not number)
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Enter data
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Enter data
Choose the 3 races(you already decide in variable view input!)
1
2
Start entering data!
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Choose the 2 input(you already decide in variable view input!)
Enter data
Continue entering data into the column!
1
2
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Enter
data
ValueLabels
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You can view the ‘coding’ that you have decided!!
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Enter data
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Save data
Type the file name as you want to
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Saved data
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Tables and Graphs
step-by-step instructions
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Tables
How to present the data into table?
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Tables
Repeat same process:Select ‘HEIGHT’ & ‘WEIGHT’
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23
4
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The cell statistics preselected:MeanNumber of CasesStandard deviation
Tables
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Tables
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Tables
& Graph
What about graph?
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Tables
& Graph
1
2
3
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5
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e.g.: races
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Tables
& Graph
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Tables
& Graph
0 = ‘Malay’ 1 = ‘Chinese’ 2 = ‘Indian’
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Remember our ‘coding’!!
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Tables
& Graph
Double click!
How to edit graph?
Chart editor window
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Data editing
Sort and split
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Quick case selection e.g. case number 8
Type ‘8’
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Quick case selection
For quick variable selection, choose:Edit – Go to variables – choose which variables
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e.g. case number 8
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Sorting cases e.g. age to be in ascending order
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Sorting cases e.g. age to be in ascending order
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Sorting cases e.g. age to be in ascending order
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Split file e.g. Gender into male and female
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Split file e.g. Gender into male and female
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Split file e.g. Gender into male and female
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Copying graph and tables into Word/Power point
step-by-step instructions
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Copying table
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Select table to copye.g: Case processing summary
1
Right-click on the table2
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Choose “Copy”
-if to copy to Word file and keep original table format (editable)
Choose “Copy Special”
-if to copy as image (non-editable)
-also to copy to power point
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In Word - editable
Right-click on WORD
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Edit the table Right click; e.g. cases row
In Word - editable
Choose your preferences
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In power point – non editable
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Copying graph
Right-click on the graph
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Word
Power point
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Editing saved data
step-by-step instructions
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Edit datae.g. new variables: BMI
How to enter a new variables?
BMI variable between weight & IHD
Click on IHD column
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Edit data
1
2
3
e.g. new variables: BMI
You have to enter the new variable’s data
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Edit data
Enter the variabledata into the row!
Return to ‘Data View’
e.g. new variables: BMI
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Edit data
Enter the new data in the new variable column
e.g. new variables: BMI
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Edit dataMissing case?
How to enter a missing data?
e.g. data between 7 & 8
Click on 7th row
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Edit dataMissing case?
Enter the missing data in the new data row
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Things to note about decimal point in
your writing!
1 decimal point – ONLY for % (e.g. 51.3 %)
3 decimal points – ONLY for p value (e.g. p<0.001)
2 decimal points – for other values
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Before you leave!!!
1. Delete the SPSS file you saved
2. Switch off your PC
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Questions:Email me: wanamir@usm.mySet a discussion: ext 7652
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