Introduction to SAP ERP - by

by

ERPWhat are Enterprise Resource Planning

(ERP) Systems?Incredibly large, extensive software packages

used to manage a firm’s business processes.Standard software packages that must be

configured to meet the needs of a companyDatabase programs with the following functions:

Input Storage/Retrieval Manipulation Output

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28,610+ Tables in SAP

ERPWho are the big ERP vendors?

SAP, the German juggernaut Systeme, Anwendungen, Produkte in der

Datenverarbeitung, or Systems, Analysis and Products in Data

Processing. Don’t be a sap!

Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)Microsoft Great Plains, aimed at smaller

companies SAP Business One is competing product

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SAP R/3 Enterprise

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FIFinancial

Accounting

COControlling

Workflow PPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

SAP R/3 Enterprise

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OracleDB2

MSSQL

SAP can use anumber of database programsto actually store the data.

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

ConfigurationConfiguration is the process of making

standard software fit your business. SAP, as an example, has:

Over 8000 configuration decisionsData structuring

Sales divisions, distribution channelsRewriting Code (Modifications)

Not recommended because of compatibility problems when updated versions of the software are installed.

CustomizationWriting code at SAP-specified user exits

Third-party software solutions 6

A typical manufacturing company

© 2008 by SAP AG. All rights reserved. 7

ManufacturingProcessInputs Outputs

FI

CO

MaterialMaster

VendorMaster

Pricing

Cust.Master

PricingBasicData

CalendarsCurrencies

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Three-tier Client/Server Architecture

USER PCsUSER PCs

ApplicationServer

ApplicationServer

ApplicationServer

ApplicationServer

DatabaseServer

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Two-tier Client/Server Architecture(configuration typical for training)

User PCs

Database andApplication

Server

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SAP vs MS Office

Database andApplication

Server

Nothing is saved on your PC. Only things saved on ourserver in Missouri are saved, and they are saved for good.

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Saving in Windows vs SAP In Window Applications, you save often

so you don’t lose everything when you get the Blue Screen of Death:

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Saving in Windows vs SAP ...2 In SAP, there are very few delete

options:

Don’t save if things don’t look 100% correct! Exit the transaction and start over

Clients in SAP R/3What is a client?

A way to separate data in the systemIn some ways, a separate databaseAlso, a table entry

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FieldMandt

201

201

201

202

202

Column (attribute)

Row(Record)

Client

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Client setup for a hypothetical company

SAP 5 ServerClient 501

01 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

Client 502

01 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

Client 503

01 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

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Data Set Number (##) I am data set number 00, not you!

Enter Cred. Contr. area ##CR and Currency USD

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System landscape for student use

201Config.

202CATT Test

203FS Master

501FS Student

502FS Student

503FS Student

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Logging On – SAP GUI To log on to an R/3 system with the SAP Gui, you

need the proprietary SAP Gui (Graphical User Interface) software loaded on your system and an internet connection

Account onSAP R/3 System at hosting site

Internet ConnectionPC with SAP Gui

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SAP GUI Configuration First, you need to tell the SAP Gui which system you

want to log into:

If you don’t haveany systems defined,click on New Item

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System Definition (provided by UCC)

Text description (free)

Address of system (e.g.sapd.umsystem.edu)

SAP Router usually not required

R/3 System Selected

System NumberFrequently 00, but not always

System IDLogical name of system

Configured SAP Gui

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Select System: double-click or Logon button

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Logging On

Enter Client

Enter User (R/3 Account)

Enter Password (R/3 Account)

Don’t worry about language—English will default in

SAPGUI - System ID IS4

SAPGUI - Description IS4 -SAP ERP 2005 (6.0)

SAPGUI - Application Server sbasap72.sba.uwm.edu

SAPGUI - System Number 00

Client Number 225

Student Userids ... Will be advised

Student Passwords(case sensitive)

... Will be advised

SAP User-IDs and Passwords

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Logging On ...2

On the first time logging in toa new account, you will haveto change the password—tryTo remember your newPassword WITHOUT WRITINGIT DOWN!

Then a message or two

Then . . . .

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Success !!

SAP Easy Access•Master Data Entry•Transaction Data Entry

Implementation Guide (IMG)

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Where ConfigurationTakes Place

Data TypesMaster Data

Data that is relatively stable Materials, Customers, Vendors

Transaction DataData that is relatively temporaryStored at various stages of a business

process Customer orders, purchase orders, production

orders, customer payments

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Transaction Data

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Transactions flow down the river of time

Thank You !