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Do you want to be a good presiding officer......INDIA ELECTION 2014- DUTY OF POLLING OFFICERS.- ppt uploaded by T J Joseph Additional Tahsildar Pala, Kottayam.Mob 944464502-
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WELCOME
GENERAL ELECTION 2014
Dear brothers, sisters and friends
Give Your People a Reason To Remember
Your Name
The POWER of the people is stronger than the people in
POWER.
ELECTION PROCEDURES
a. Constitution of Indiab. Representation of Peoples Act, 1950
c. Representation of Peoples Act, 1951
d. Conduct of Election Rules, 1961
e. Election Symbols (Reservation and allotment) order 1968
f. Delimitation of Parliamentary and Assembly Constituencies Order
g. Indian Penal Code 1860
HOLY BOOKS OF ELECTION.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
DUTIES AND RESPONSIBILITIES
• PRE POLL RESPONSIBILITIES.• POLL EVE
RESPONSIBILITIES.• POLL DAY RESPONSIBILITIES.
Pre Poll Responsibilities..
• Know The Procedures-www.eci.nic.in
• Attend First Level Training .• Attend Second Level Training.• Obtain Postal Ballot and cast
your vote.
7 am -AT THE DISTRIBUTION CENTRE.
1.EARLY Arrival at the Distribution Centre
2. Identification of polling station
3. Familiarizing the Polling Team
4. casting postal ballot/obtain EDC
5. Collect and check Polling Materials.You have to get 92 items.
POLL EVE RTESPONSIBILITIES
At the Polling station.
At the Polling station.
1. Two Notices.2. Lunch/rest.3. Know Your Polling station.4. Know Your Polling Area.5. Issue pass to the polling agents.6. Poll monitoring SMS – You haveto send
9 sms to 54242 during your duty. The polling officers have to register their mobile numbers for this purpose.
Poll monitoring SMS.
Mobile Registration.
EPM<SPACE>A###P###MR
Example…. EPM A105P125MR
AC 105 and PS 125
Send SMS to54242
Poll monitoring SMS.
Mock Poll Conducted.
EPM<SPACE>##MC
Example…. EPM 10MC
Means ……….. mock poll conducted with 10 agents.
Send SMS to54242
Poll monitoring SMS.
Poll started. EPM<SPACE>PS
Example…. EPM PS
Send SMS to54242
Poll monitoring SMS.VOTE COUNT Hourly
report.
EPM<SPACE>M###F###VC
Example…. EPM M234F209VC
Means Male234 and female209 voted
Send SMS to54242
Poll monitoring SMS.People in Queue at 6PM.
EPM<SPACE>###PQ
Example…. EPM 49PQ
Means 49 people in Q at 6PM Send SMS to54242
Poll monitoring SMS.Final Count of voters.
EPM<SPACE>M###F###FC
Example…. EPM M543F529FCSend SMS to54242
Poll monitoring SMS.Final Count of voters after close of
Poll.
EPM<SPACE>M###F###FC
Example…. EPM M543F529FCSend SMS to54242
Poll monitoring SMS.Poll Party Departed.
EPM<SPACE>PD
Send SMS to54242
Poll monitoring SMS.Duty Over.
EPM<SPACE>DO
EPM DO
Send SMS to54242
200 M.
2 PM –setting up the Polling station.
1. Remove Symbols/slogans.2. Arrange Furniture.3. Voting Compartment.4. Queue system.
Setting Up Of P.Ss
• Separate Q for Men and women• Separate Entry and Exit for voters• Space for Polling Agents• Overall vision posibble from P.Os Table• CU-BU interconnecting cable 5 m length does
not obstruct the movement of voters• Voting Compartment must be away from polling
personnels and polling agents , and not placed near window or door
CHECKING OF E V M
• VERIFY No. and NAME OF P S ON ADDRESS TAG
• Cand. Set section of CU is duly sealed• COMPARE THE MACHINE NUMBER ON
METAL LABEL AND STICKER.,• P S No. INDICATED ON STICKER AND
ADDRESS TAG. • Check battery power by put to ON
switch, after that put OFF .
CONTROLUNIT
BALLOTINGUNIT
CHECK YOUR EVM AND PRACTICE MOCK POLL.
CU –IC--BU
READY LAMP AND BUSY LAMP
CONTROLUNIT
BALLTINGUNIT
MOST IMPORTANT POLLING MATERIALS
Ballot Unit
• If candidates is 2 to 15 One BU is Needed.• Slide switch set by RO at position 1 .• Ballot paper fixed on BU properly alligned.• BU is duly sealed & secured in 2 places.
BU
1.Marked copy of PHOTO Electoral roll
2.Register of Voters (17 A)
3.Voters Slip
4.Indelible ink
5.Tendered Ballot paper
6.Arrow cross mark
7.Self inking pad
8.Metal seal
9.Copy of specimen signature ofcandidate / Election agent
MOST IMPORTANT POLLING MATERIALS
17. P.Os. REPORT TO OBSERVER
10.Paper seal
11.Strip Seal
14.Presiding Officer’s Diary
15.Sample of EVM Balloting Unit
16.DECLARATIONBY THE PRESIDING OFFICER
13.Address tag
12.Special tag
MOST IMPORTANT POLLING MATERIALS
A detailed list of polling materials
(92 items)incorporated in
Annexure V of Presiding Officers
Hand Book.
Marked copy of Electoral Roll
• Marked and for Marking ,it is called Marked Copy.
• Marked with “DELETED” ,’”PB”’ ,””CSV’’
Not Contain any other Marks or Remarks.
(1st Polling Officer put Diagonal mark on the entry of elector’s colomn,put circle on sl.no. of women electors.)
Verify Electoral Rolls.
• 2 Working copies + 1 Marked copy are identical and complete in all respets
• Marked copy have a certificate of ARO.• Pages start with 1 in all copies.• Any Correction ,Deletion, Omission same
in all copies.• Duly signed by ERO/AERO• Printed serial No. of voter is not corrected.
Polling agents.
4 PM-09-04-14.
RP Act 46. Appointment of Polling Agents; A contesting candidate or his election agent may appoint in the prescribed manner such number of agents and relief agents as may be prescribed to act as polling agents of such candidate at each polling station provided under section 25 or at the place fixed under sub-section (1) of section 29 for the poll.
polling agents..
Verify Appointment letter in Form No.10
Cancellation of a P.A.by candidate or his election agent
Compare specimen signature of P.A.
Issue Pass for polling agents
2.APPOINTMENT OF POLLING AGENTS
48. Revocation of the appointment or death of a polling agent or counting agent.—(1) Any revocation of the appointment of a polling agent shall be signed by the candidate or his election agent and shall operate from the date on which it is lodged with such officer as may be prescribed, and in the event of such a revocation or of the death of a polling agent before the close of the poll, the candidate or his election agent may appoint in the prescribed manner another polling agent at any time before the poll is closed and shall forthwith give notice of such appointment in the prescribed manner to such officer as may be prescribed.
BEFORE COMMENCEMENT OF POLL
Seating Pattern of polling agents
1. Candidates recognized by the National Parties
2. Candidates recognized by the State Parties
3. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates
2.Appointment of Polling Agents
Ask for their co operation.
1. To ensure their presence at 6AM-Mock Poll
2. To ensure the presence of voters at 7AM- starting of poll.
3. To prepare list of dead/absentee/shifted voters.
4. Enforcement of Election law.
Polling Agents.
No Mobiles for polling agents/voters.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
ECI authorised photographer can enter but Prohibited to take photo of the activities inside the voting compartment. .
Mobiles of polling officers should be in silent mode.
No photography/No Video inside PS.
Maintaining SECRECY.
.
POLLING DAY --6 AM.
1. ASSIGNMENT OF DUTIES TO POLLING OFFICERS
2. Appointment of Polling Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. 1 hour -BEFORE COMMENCEMENT OF POLL
6 AM -POLLING DAY.
1. Need not wait for all agents.
2.Convince the agents.
3.Issue Mock Poll Cetificate.
5. Sealing of EVM
6 AM-6.30 AM.MOCK POLL
Assignment of Duties to Polling Officers.
1st POLLING OFFICER
2nd POLLING OFFICER
3rd POLLING OFFICER
1st Polling OfficerIn charge of marked copy
Verify the ID card /voters slip from the voter and Read out (loudly) serial No. and Name of the voter in the electoral roll
Minor errors in the EPIC and Electoral roll may be ignored and over looked.
DUTIES 1ST POLLING OFFICER
PB
Marking in the Photo Electoral Roll
FOR WOMEN VOTERS
Issuance of Voters slip
First ---Apply indelible ink(get enough time to dry the ink)
From the upper tip of the nail to the bottom of the 1st joint on the left forefinger
Chapter 19 of P.O.s HB
DUTIES OF 2nd POLLING OFFICER
Fill up the form 17A (Register of Voters)1.sl.no.2.sl.no in electoral roll3.sign./Thumb4.Remarks-last 4 digits of epic no.
Issuance of Voters slip
First ---Apply indelible ink(get enough time to dry the ink)
From the upper tip of the nail to the bottom of the 1st joint on the left forefinger
Chapter 19 of P.O.s HB
DUTIES OF 2nd POLLING OFFICER
Fill up the form 17A (Register of Voters)1.sl.no.2.sl.no in electoral roll3.sign./Thumb4.Remarks-last 4 digits of epic no.
Issuance of Voters slip
First ---Apply indelible ink(get enough time to dry the ink)
From the upper tip of the nail to the bottom of the 1st joint on the left forefinger
Chapter 19 of P.O.s HB
DUTIES OF 2nd POLLING OFFICER
Fill up the form 17A (Register of Voters)1.sl.no.2.sl.no in electoral roll3.sign./Thumb4.Remarks-last 4 digits of epic no.
These duties can be performed by the presiding Officer,where the number of Electors is small.
DUTIES OF 3rd POLLING OFFICER
Receive the voters slip from the elector.Ensuring indelible ink mark on finger and check the sl.no. of voter’s slip-Allow voting by Activating the Balloting Unit by clicking Ballot button of Control Unit.Watch how the voter behaves in the voting compartment.
4. Mock Poll
BEFORE COMMENCEMENT OF POLL
IF THERE IS NO MOCK POLL AT A P.S.,THERE SHALL BE NO POLL AT THAT P.S.
MOCK POLL -- 1
Set to zero (0)
By press “clear” button
Press “Ballot” button. Busy lamp in the
display section will glow RED Simultaneously, the ready lamp in the balloting unit will also start glowing GREEN
Ask any polling agent
to press any of the candidate’s blue button
on the ballotingunit Then the
Ready Green lamp
on the
balloting unit
will go off.
MOCK POLL -- 2
Simultaneously the candidate’s lamp
near the button will start
glowing RED
Also a ‘beep’
sound will be heard from the
control unit
MOCK POLL -- 3
After a few seconds, the red light near the Candidate’s name , and red light in the CU (busy lamp ) and the beep sound will go off
This indicates
the recording
of vote done in the
Control Unit
MOCK POLL -- 4
Repeat the process with
the remaining agents
Press
“Total” button
for tallying the
total votespolled
At the end of mock poll,
press “CLOSE”button
MOCK POLL -- 5
Next press
“Result”button
Then the display
panel will showthe result
Next press “Clear” button
and show the count zero (0)
to the agents
MOCK POLL -- 6
5. SEALING OF E.V.M
III. BEFORE COMMENCEMENT OF POLL
Sign by
Presiding Officer
and Polling Agents
on the paper seal
.
SEALING OF EVM -- 1
Fixing ofGreen
Paper Seal
SEALING OF EVM -- 2
Front side Back side
Sign by
PO and
Candidate
or Agent
Special Tag
Should besealedusing
Twine thread
SEALING OF EVM -- 3
Seal inner door with spl. tag
Election To: (Lok Sabha or Legislative Assembly)
From: (No. and Name of)Constituency
Control Unit/ Balloting Unit No.: (ID number)
Serial No. & Name ofPolling Station Where Used ……..…….… …
Date of Poll:………………………………………
Closing and
Sealing of
outer cover of
result section
Attachaddress tag
SEALING OF EVM
Fixing of strip seal
SEALING OF EVM
Fixing of strip seal
SEALING OF EVM
1.Machine contains no votes and it is sealed properly.
creating TRUST….. Before the poll,convince the agents
2. The register of voters in 17A contains no entries3. The marked copy of electoral roll is in good condition.
Presiding Officers Diary
PO starts to prepare election records.Dont wait for the last minute.
Certificates/declaration/accounts.
Visit sheet.
16 points report.
COMMENCEMENT OF POLL-Maintaining secrecy
Mock poll certificate prepared.
7AM- Polling starts.Men,Materials,Machine READY
Warning. &SMS
Machine sealed
Declaration..
WARNING ABOUT SECRECY OF VOTING
128. Maintenance of Secrecy of voting.—(1) Every officer, clerk, agent or other person who performs any duty in connection with the recording or counting of votes at an election shall maintain, and aid in maintaining, the secrecy of the voting and shall not (except for some purpose authorised by or under any law) communicate to any person any information calculated to violate such secrecy: [Provided that the provisions of this sub-section shall not apply to such officer, clerk, agent or other person who performs any such duty at an election to fill a seat or seats in the Council of States.].(2) Any person who contravenes the provisions of sub-section (1) shall be punishable with imprisonment for a term which may extend to three months or with fine or with both.a.
1.COMMENCEMENT OF POLL
WARNING ABOUT SECRECY OF VOTING
128. Maintenance of Secrecy of voting.—(1) Every officer, clerk, agent or other person who performs any duty in connection with the recording or counting of votes at an election shall maintain, and aid in maintaining, the secrecy of the voting and shall not (except for some purpose authorised by or under any law) communicate to any person any information calculated to violate such secrecy: [Provided that the provisions of this sub-section shall not apply to such officer, clerk, agent or other person who performs any such duty at an election to fill a seat or seats in the Council of States.].(2) Any person who contravenes the provisions of sub-section (1) shall be punishable with imprisonment for a term which may extend to three months or with fine or with both.a.
1.COMMENCEMENT OF POLL
c. Declaration by the Presiding Officer
b. At the stroke of the hour fixed
a. Warning about secrecy of voting
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.17 A
f. Maintenance of PO’s Diary
g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated
IV. DURING THE POLL
1.Commencement of poll
DUTIES AND FUNCTIONS OF POLLING OFFICERS
WHO CAN ENTER.
Separate Queues
for men and
women
Infirm/Women voters
with babies in arms
may be given precedence
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1.The electors
2.The Polling Officials
3.Each candidate, his election agent and one pollingagent of each candidate at a time
4.Persons authorized by the Election Commission
5.Public Servants on duty
6.Child in arms accompanying an elector
7.A person accompanying a blind or an infirm voter
8.Identifying officers
2. Admission into the Polling Station
1.Will be present in the voter assistance booth.
2.Issues official voters slip from ECI.
3.Voters slip contains photo and EPIC details of the voter
4.Voters slip itself is a valid identification document.
6.You can seek his assistance to identify the voter when his identity is challenged.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Your Booth level officer.
Cannot enter the polling station without your permission.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Helps to maintain Law and order.
Helps to enforce election law.
Your POLICE OFFICER.
Normally he will be the Village officer in the locality.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Helps you/supports you/guides you.
Responsible for providing the basic infrastructure.Responsible for providing the Election materials
Your SECTORAL OFFICER.
YOUR CHALLENGES…………………?
ENFORCEMENT OF ELECTION LAW.
Prohibition of canvassing in or near PS
Canvassing of Votes-100M
Soliciting the vote of any elector
Persuading any elector not to vote for any particular candidate
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Enforcement of Election Law
c. Prohibition of canvassing in or near PS
Persuading any elector not to vote at the election
Exhibiting any notice or sign relating to the election
--are punishable under section130 of the RP Act.
3. Enforcement of Election Law
d. Other offences
Disorderly conduct in or near PS (section 131)
Misconduct at the PS (section 132)
Failure to observe procedure for voting (section 132 A)
Illegal hiring or procuring of conveyance (section 133)
Breaches of Election duty (section 134)
Going armed to or near PS (section 134 B)
Booth capturing (section 135 A)
DUTIES AND FUNCTIONS OF POLLING OFFICERS
3. Enforcement of Election Law
Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code
d. Other offences
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Enforcement of Election Law
YOUR CHALLENGES…………………?
2.CHALLENGED VOTES.
Challenged Votes- Vote or jail..?
Challenge Fee Rs 2.
Summary enquiry
Burden of Proof
Vested upon the challenger.
Return/forfeiture of
challenge fee.
YOUR CHALLENGES…………………?
3.UNDER AGED VOTERS.
a. Declaration of Elector about his age
Obtain declaration
as in annexure X
Inform the penal provision in
section 31 of the R.P.Act
Imprisonment for one year or fine or both
2. DUTIES AND FUNCTIONS OF POs
Enforcement of Election Law
YOUR CHALLENGES…………………?
4.COMPANIONS.
YOUR CHALLENGES…………………?
4.COMPANIONS.
Voting with the help of companions.
Obtain declaration.Above 18 years.
Should not assist multiple voters.PA or PO cannot act
as companion.
Imprisonment for one year or fine or both
BLIND OR INFIRM
YOUR CHALLENGES…………………?
5. TENDERED VOTES.
Not allowed to vote in the
EVM.Issue
Ballot paper.
Vote already done by A BOGUS VOTER
Entries made in the
Voters register
Keep Polled Ballots
in a special cover.
Tendered Vote.
YOUR CHALLENGES…………………?
6. CSV-PROXY VOTERS
VOTINGBY
PROXY(CSV)
Must be a resident of the constituency concerned
Should have at least 18 years of age
Shall not be disqualified for regn. as an elector
Indelible ink – on the middle finger
The letters “PV” should be suffixed in 17 A
YOUR CHALLENGES…………………?
7. VOTERS HESITATED TO VOTE.
TIONS OF POs 4. ELECTORS DECIDE NOT TO VOTE.
Electors deciding not to vote
Never change the Sl.No in 17 A
Shall not Compell to cast
his vote
Inscribe “Refused to Vote”
in remarks column of register
of voters (17 A)
SignatureOr thumb
impression of the elector against the
entry
YOUR CHALLENGES…………………?
8. VOTERS VIOLATED THE VOTING PROCEDURE..
4. REFUSAL TO OBSERVE VOTINGPROCEDURE.
Refusal to observe voting procedure
Withdraw and cancel voters slip
Inscribe the fact in Register
of Voters
Put signature below theentry in the
remarks column
Never change the Sl.No in 17 A
DUTIES AND FUNCTIONS OF POLLING OFFICERS
A VOTER VIOLATING THE VOTING PROCEDURE OR SECRECYOF VOTING SHALL NOT BE ALLOWED TO VOTE.
Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both
as per section128 of the Representation of People Act , 1951.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
YOUR CHALLENGES…………………?
9.VOTERS COME WITH EDC..
YOUR CHALLENGES…………………?
10. EVM –BU complaint-Entry of the PO in the compartment.
YOUR CHALLENGES…………………?
10. EVM –BU complaint-Entry of the PO in the compartment
6 PM- CLOSING HOUR
Announce the fact a
few minutes before the
hour appointed
CLOSING HOUR-6 PM
Permit Electors present at the
PS at the hour
appointed-
Distribute slip with
signature in full.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Press “close” button of CU
Show the “total”
in the CU and record in 17 C
CLOSING OF EVM
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
Supply attested copies
of 17 C to PollingAgents
Closing of Voters
Register (17 A)
Red Line.
CLOSING OF EVM
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
DECLARATIONAT THE END
OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
V. END OF THE POLL
Place the Control Unit
and Balloting Unit in their
carrying cases, close
andseal with the Address tag
DECLARATIONAFTER SEALING
THE EVM
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
V. END OF THE POLL
5 special covers not to be sealed.
1. Cover containing
17 C(duplicate)
2. Cover containing Declaration
of PO
3. Cover containing PO’s Diary(duplicate)
4.Cover containing visit sheet and 16 point report.5.Acquittance.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Packet No. IStatutory Covers GREEN
Packet No.IINon-Statutory Covers Yellow
Packet No.III
Packet No.IV.
SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
PACKET No. I(Should be super scribed as “Statutory Covers”)
1. Sealed Cover containing marked copy of electoral roll and List of CSVs
2. Sealed cover containing the Register of Voters (17 A)
3. Sealed Cover containing voters slips
4. Sealed Cover containing unused tendered ballot papers
5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B
If any cover mentioned above is nil, a NIL cover should be placed.
Covers to be sealed.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
PACKET No.II(Should be superscribed as “Non-Statutory Covers”)
1. Copies of Electoral Roll other than marked copy
2. Appointment letters of Polling Agents in Form 10.
3. List of blind and infirm electors in Form 14 A and the declaration of the companion.
4. Declaration obtained from electors as to their age and list of such electors (Annexure XI)
5. Receipt book and cash, if any, in respect of Challenged votes
Covers need not be sealed except one.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
6. Unused and damaged paper seals
7. Unused voters slips
8. Unused and damaged strip seal
10. List of challenged votes in Form 14 (Sealed Cover)
9. Unused and damaged special tags
PACKET No.II
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
(Should be super scribed as “Non-Statutory Covers”)
1. Hand book for PO
2. Manual of EVM
3. Indelible ink set without leakage
5. Metal seal of the PO
4. Self inking pad
6. Arrow cross mark
7. Cup of setting indelible ink.
PACKET No.III
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
All other items such as Voting compartment,Waste paper basket,
Polythene bag, etc…..
PACKET No.IVPREPARATION OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs
Give Your People a Reason To Remember
Your Name
Give Your People a Reason To Remember
Your Name
.
• T.J Joseph.• Adhikarathil.• S H Mount.• Kottayam.
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