How To: Project Management

Project Management

To apply for the PMP:• A four-year degree (bachelor’s or the

global equivalent) and at least three years of project management experience, with 4,500 hours leading and directing projects and 35 hours of project management education.

Project Management

Planning, organizing, securing, and managing resources to achieve specific goals.

Project Management

Planning, organizing, securing, and managing resources to achieve specific goals.

The Stages of Project Management

• Defining the Project – Objectives, outcomes, scope

• Planning the Project – Identify work and assign

• Executing the Project – Production• Closing Out the Project – Client

presentation

Objectives: Reasons for Doing the Project

Objectives are often confused with project products “The objective of our project is to install system X”Fails the "so what?" test

Objectives need to be specific. A specific objective leads to a specific outcome“To improve customer relations” is not measurable“Reduce customer complaints by 50%” is measurable

ScopeHigh-level scope consists of two main

components:• Deliverables• Boundaries. Boundary statements help to

separate the things that are applicable to your project from those areas that are out of scope.

oThis project will affect USA operations only. All other locations are out of scope.

oWe will deliver our solution to the Finance and Legal departments. All other departments are out of scope.

Scope

Scope

CostTime

Quality

Scope

Cost

QualityTime

Scope

Scope

Cost

QualityTime

Scope

Scope

Cost

QualityTime

Scope

Scope

Cost

QualityTime

Pick any two

Assumptions and ConstraintsAssumptions are circumstances and events

that need to occur for the project to be successful, but are outside the total control of the project team. Assumptions are accepted as true and are often without proof or demonstration.

Constraints are things that might restrict, limit, or regulate the project. Generally constraints are outside the total control of the project team like due dates, funding, skill levels, resource availability etc.

Risks

• Identify• Assign probability• Impact if realized

Success Criteria

You should ask several questions:• "What does success look like?"• "How do I know I've completed the

project?"• "How do I know I've done a great

job?”• "How will all this be measured?"

Where to Start

• Understand the project• Contact the client• Define the objectives• Define the scope• Define tasks that considers due

dates• Assign tasks to team members