Gain pf ksgd ppt

GAIN PF

GOVT AIDED INSTITUTIONS PROVIDENT FUND

GAIN PF Website:- www.gainpf.kerala.gov.in

There is a training website for initial

training purpose to HM and teaching & non teaching staff.

Training website:- www.gainpf.kerala.gov.in/

training

GAIN PF is the part of the IFMS (Integrated Financial Management System)

It is an online Provident Fund Accounting system

It minimises the reconciliation issues and enhances the transparency .

The implementation of GAIN PF is as per GO (P) No. 39/2016 Fin dtd 16.03.2016.

It is applicable w.e.f 01-04-2016

GAIN PF is applicable to the PF accounts of all employees working in the all aided institutions under the:-Director of Collegiate Education (DCE), Director of Technical Education (DTE), Director of Higher Secondary Education (DHSE),

Director of Public Instructions (DPI), Director of Vocational Higher Secondary Education (DVHSE),

Director of Panchayaths, Agriculture Department, Homoeopathy Department and Ayurveda Medical Education Department

All matters relating to Provident Fund accounts of these employees such as enrollment, maintenance of accounts, issuing of credit cards, submission and processing of loan and closure applications, etc. are to be done only through GAINPF system with effect from 01.04.2016.

The treasuries shall not honour Provident Fund claims of employees of aided institutions after 31-03-2016, unless the sanction orders are processed through GAINPF system.

All Aided High Schools will have three type of users :- Individual User -- All Teaching and Non-teaching staffs – for processing TA, NRA and TA to NRA Conversion

Clerk -- for Scrutiny of application HM -- for Forwarding of the application to respective higher offices

All Aided LP/UP Schools will have two type of users :- Individual User -- All Teaching and Non-teaching staffs -- for processing of TA, NRA and TA to NRA Conversion

HM -- for Scrutiny and Forwarding of the application to respective higher offices

SCHOOL USER ID AND PASSWORD

User id :- pao120_office code

Password:- off office

code123$

INITIAL SETTINGS:- Login with school user id and password.

There will be 3 menus namely Home, Settings and Reset Password

Select ‘Settings’ menu – click set menu – select an employee (either HM, clerk or SITC/Computer expert staff) and Click Set Menu Management Menu.

His/her name will appear at bottom with management/admin privilege.

Log out It is needed to open the initial setting (PAO setting) only to change the admin privilege.

Login with PEN number of the admin user/management user as user id and date of birth password.

Select menu management – select HM – tick the following check boxes:-

Loan processing -Verification, Approval Entry - Opening balance, Ob loan,

Approval - Opening Balance.Verification - Opening

balance, Ob loan, Click ‘Set Menu’ Select menu management – select clerk – tick the dialog box ‘Loan processing’ and ‘scrutiny’.

Log out

Login with PEN number of the HM as user id and date of birth as password.

Select name of staff- Select Entry menu and add Opening balance based on the credit card of 2014-15 and verify it.

(Subscription total, Refund total after last credit card, Withdrawal after last credit card total, Arrears to be excluded from last credit card, Arrears to be included from last credit card) Select OB Loan entry and verify it. (include the present and continuing Temporary Advance in this menu)

Continue the same job for all staff. (only after completion of these entries a staff can apply for loan through GAIN PF website)

Log out

Remember the initial 4 steps by HM before an employee can apply for loan:- Entry menu--Opening balance, Verification menu--Opening Balance Entry menu--OB Loan Verification menu--OB Loan

iNdividual user Use SPARK PEN as user id and date of birth as password and Login to GAIN PF website.

Apply for KASEPF loan (TA, NRA & Civersion of TA to NRA)

Submit the Manual application also till the system is fully conversant with the credit statement.

Clerk Login with SPARK PEN and date of birth Select menu -View the application Check the loan application as per the laid down rules

Verify with the application given by the staff

Scrutiny the application

HM Login with SPARK PEN and date of birth View the application Check the loan application as per the laid down rules

Verify with the application given by the staff

Forward the application

Advantages of gain pf It deals with all matters of provident fund related to employees namely enrollment, maintenance of accounts, issuing of credit cards, submission and processing of loan and closure applications.

It operates in efficient and transparent manner.

Easy to operate. Digital records. Tech savvy. Can monitor the stages of process of the applications at various levels (HM, AEO, DEO, DPI level) from the user end.

Thank youSAJEEVOFFICE OF THE DISTRICT EDUCATIONAL OFFICER KASARAGOD