CSAC cal grants webgrants presentation jan 2013

District Initiative Data Advisory Committee DIDAC

January 2013 Presentation

Bryan DickasonCalifornia Student Aid Commission

BRYAND@csac.ca.gov(916) 464-8919

The Financial Applications

• FAFSA• Dream Act Application• Both supply the same information• Data is delivered to all campuses listed on the

application• CSAC uses for Cal Grant eligibility

The FAFSA Application• By completing the FAFSA or Dream Act

Application, the student supplies colleges and the Student Aid Commission with the data necessary to determine the student’s financial eligibility for federal and state based financial aid programs

• FAFSA completion by high school is posted online at: http://studentaid.ed.gov/about/data-center/student/application-volume

The FAFSA Application

GPA Submission• Required for Cal Grant consideration• GPAs can be submitted with SSNs– Shorter File Layout

• GPAs can be submitted without SSNs– Longer File Layout– More data elements due to no exact match with

an SSN.

Available Student Data• USDE– FAFSA Completion by High School– http://studentaid.ed.gov/about/data-center/student– Look for Application Volume reports

• CSAC– WebGrants

WebGrants Reports• GPA Summary Report• Non-SSN GPA Roster report• FAFSA (No GPA) Report• School of Origin Report

WebGrants Data• Best Practices– Student Follow-up

• calgrantoffice@csac.ca.gov• studentsupport@csac.ca.gov

– High School follow-up– View GPA and FAFSA Completion Reports– Submit HS Graduation Data

WebGrants reportsNON-SSN GPA Roster Report

WebGrants reportsFAFSA (no GPA) Report

WebGrants reportsSchool of Origin Report

Submitting Cal Grant GPAs• Preferred submission method is by batch upload• Submit all seniors – Clear with your legal counsel• High school graduation is required for federal

and state student financial assistance.

• GPAs are submitted with SSNs or without• Non-SSN GPA Submission uses other student

demographic information to match with FAFSA/Dream Application data.

Submitting Cal Grant GPAs

• SSN GPA Submission uses shorter file layout• Non-SSN GPA submission uses longer file

layout• Layouts posted on the WebGrants “Help” page• Or, contact school support at 888-294-0153

Submitting Cal Grant GPAs

Submitting Graduation Confirmation• HS Graduation required for Entitlement Cal Grants– Student– College– High School• On-line certification• Via batch report

School Name: STATECAL HIGH SCHOOLName Date of Birth Graduated

DOE, JANE 1 12/30/1994 □DOE, JANE 2 10/18/1993 □DOE, JOHN 1 11/02/1994 □DOE, JACK 1 05/02/1994 □DOE, JANE 3 01/19/1994 □DOE, JANE 4 10/02/1994 □DOE, JACK 2 08/19/1994 □

OVERVIEW OF THE DREAM ACT

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•Who is the Dream Application for?•When can it be completed?•What assistance is available through the Dream Application?•AB 131 Dream Act Student Notifications•Where are the instructions and help for the application?

Who is the Dream Application for?The California Dream Act Application is for students who

meet the qualifications of AB 540An eligible AB 540 student is a student who:

Attended a CA high school for 3+ yearsGraduated from a CA high school or the equivalentEnrolls in an accredited CA college or university In case of student without lawful immigration status, filed

an affidavit with institution stating that he/she has filed an application to legalize status or will file as soon as he or she is eligible 21

AB 540 Students may be:Students who are undocumentedStudents who are U.S. citizens, but who are not CA

residents Usually dependent students living in the state whose

parents are not CA residentsIn either case, the students must meet the AB 540

criteria on the previous slide22

AB 130Became effective for the 2012-13 yearAllows students who meet AB 540 criteria to apply for &

receive private scholarships administered by the public colleges and universities, including

scholarships funded through private donors alumni contributions individual departmental efforts

For information about how and when to apply, AB 540 students must contact their financial aid offices 23

•Became effective January 1, 2013 as part of the 2012-13 year• Allows students who meet AB 540 criteria to

Apply for & receive institutional grants like UC Grant, State University Grant, Educational Opportunity Program (CSU) and Educational Opportunity Program & Services (CCC)

Apply for & receive Board of Governors fee waivers at the California Community Colleges

For 2013-14 year - Apply for & receive state financial aid, including Cal Grants and Chafee Foster Youth Grants for use at eligible public and private institutions

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AB 131

25www.csac.ca.gov

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www.caldreamact.org

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Once application is signed and all entries are correct, the application information will be sent to all colleges listed on the application

More colleges can be added by reentering the application and adding the colleges.

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