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© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Using Alfresco Share as an
Intranet& Collaboration platform
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Agenda
• Introduction• Intranet Usage• Challenges• BPA Technologies – Company background• Drivers for BPA Intranet• Product options considered• Solution: Alfresco Share• Alfresco Share Features• Methodology• How does BPA Tech use Alfresco Share?• DEMO• Benefits of this implementation• Conclusion
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Introduction
• Intranets have evolved from corporate communications portals to dynamic hubs of activity due to the following reasons– Collaboration needs– Distributed Virtual teams– Need for time sensitive information
dissemination – Need for single point of entry to various apps– Web 2.0 apps becoming game changers
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Intranet Usage
Collaboration
Communication
Content Activity
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Challenges
• Overpriced solutions• Customization and Personalization
issues• Complex Collaboration needs not met• Maintenance issues• Scalability issues• Not User-Friendly• Enterprise application integration issues
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
BPA Technologies - Company Background
• BPA Technologies is a Technology Services company established in 2004 and is based out of Pleasanton, California.
• BPA Technologies specializes in providing Content Management, Portal, Search and eDiscovery Solutions.
• BPA Technologies is a Global organization with a distributed workforce.
• BPA Technologies is an Alfresco Gold Partner.
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Drivers for BPA Intranet
• Employee Portal (Profiles, Policies, Benefits, Holiday schedules, PTO forms etc)
• Collaboration for BPA’s Distributed team – more than three offices and consultants in customer sites
• Project Collaboration• Knowledge Base and Training Portal• Content Repository
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Product Options Considered
• Sharepoint• Joomla• Alfresco Share• Custom built
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Solution: Alfresco Share
• Intuitive User interface• Out-of-the box collaboration features• Web 2.0 Features and look and feel• Scalable• Customizable and Maintainable• Community Backed – Enhancements• Built on enterprise class Document
Repository• Cost Effective
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Alfresco Share Features
– Personalized Dashboard– Site Dashboard– Wiki– Blog– Document Library– Activity Feeds– Search– Calendar– Forums and Discussions– Members
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Methodology
The options for implementing Intranet are:
• Big Bang – Top Down approach
• Evolution – Bottom Up approach
BPA chose the Evolution approach to deploying and using Share as the Intranet
and collaboration platform.
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
How does BPA use Alfresco Share?
• Employee Portal• Wikis and Blogs to push information and
encourage participation• Document Management and Workflow• Company Calendar and Project Calendars• Employee Profiles• Photo Sharing – Fun Stuff• COE site for Training and Knowledge Base• Project Management
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
DEMO
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Benefits of this implementation
• Find information with less searching• Effective Collaboration between distributed
teams • Building a Community with Web 2.0
features and multi-directional flow of information
• Better capture of Knowledge assets• Workflow automating Review and Approval
processes• Project Dashboards for all ongoing projects
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Conclusion
• Alfresco Share has proved to be the ideal Intranet and Collaboration solution for BPA Technologies.
• Q & A
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
BPA Technologies, Inc
As an early adopter of Alfresco Share, BPA would like to offer a free consultation to help you evaluate if Alfresco Share
is the right fit for you and share our experiences and lessons learned.
Contact Details:
• Vasu Maganti
• 925.600.1012/1013 ext 104 (office)
• 510.456.5013 (cell)
• vasu@bpatech.com
• www.bpatech.com
© BPA Technologies, 2009 | Email: info@bpatech.com | T:925.600.1012
Alfresco Partner ECM Solution Provider Alfresco Partner ECM Solution Provider Alfresco Partner ECM Solution Provider Alfresco Partner ECM Solution Provider
As an early adopter of Alfresco Share, BPA would like to offer a free consultation to help you evaluate if Alfresco Share is the right fit for you and share our experiences and lessons learned. Please contact vasu@bpatech.com for an apointment.
As an early adopter of Alfresco Share, BPA would like to offer a free consultation to help you evaluate if Alfresco Share is the right fit for you and share our experiences and lessons learned. Please contact vasu@bpatech.com for an apointment.
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