ACSI Tech seminar by Wes Merta
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Wes Merta's presentation at Oct 20 ACSI Teacher's Convention
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- 1. Technology Tips to Make an Administrator's Life Easier Wes
Merta Assistant Principal Strathcona Christian Academy
[email_address]
- 2. Online booking of Parent/Teacher Interviews
- 3.
- Parents waste a lot of time in lineups or finding their
teacher
- Parents may not get to see the busiest teachers
Hall Herding:
-
- Give each teacher a desk in a classroom and have parents line
up to see them.
- 4.
- Less time wasted for parents
- Lots of administration for the office
- Families with multiple students get interview clashes
- Parents are frustrated when they dont get the interviews they
want (little flexibility)
Paper Chase:
-
- Parents fill in a form specifying their preferred interview
time and the office tries to coordinate
- 5.
- Very little administration required
- Parents are frustrated fighting to sign up
- Parents that come late are upset because they cant get
interview times
- Many parents dont come because they are frustrated with the
system
The Mad Dash:
-
- Parents line up outside the gym doors just before interviews
are to begin
- 6.
- Office staff setup the interview schedule online
- Parents log on with school code and select interviews
- Parents get a printout of their interviews and a reminder
email
- Teachers get a copy of their interview schedule
- 7.
- They can choose the times that suit them best, instead of
getting what they are given
- They can book immediately from their home
- No danger of clashes for multiple students
- Re-scheduling or cancelling bookings is easy
-
- Leads to 10%-40% increased bookings for secondary schools
- 8.
- Set up interviews in under an hour
- Our parents were thrilled
- We manage bookings from anywhere
- We can produce neatly formatted teacher timetables
- No servers, backups or other maintenance
- 9. Make a parent booking Manage parents Manage Teachers Set
teacher breaks Print timetables Close bookings
- 10.
- Add teacher records and view schedule
- Set up a new interview timetable
- The little red help buttons are very useful!
- 11.
- A timetable is made up of blocks . Blocks can be on different
days or before/after a meal break.
- Set the interview length, in minutes.
- Select the date, start and end times for block 1.
- Click the Add another block link for additional blocks.
- Set the number of interviews per parent.
- Select the back-to-back interview warning if you want it.
- Edit the interview confirmation message.
- 12.
-
- Type in teacher names, year/subject and optionally their rooms
on the Add Teachers page
-
- Allows you to enter ten teachers at a time
-
- Cut and paste data from a spreadsheet on the Teacher Data page
(link on Teachers page)
-
- DANGER this deletes all existing teachers!
- Always use the Test Teacher Selection link after making
changes.
- 13.
- Individual teachers can be given breaks, for rest periods or if
they are unavailable.
- If a teacher is given breaks for a whole timetable block, that
block will not be displayed to parents when booking.
- This lets you set different timetables for different sets of
teachers.
- 14.
- You can allow teachers to login to monitor bookings and print
their own timetables.
- Teachers can't change or cancel bookings.
- Teachers use the same username as admin, but a different
password (the same one for all).
- You can also allow teachers to set a limited number of
breaks.
- Teachers can print out schedules in advance
- 15.
- You can open and close bookings as many times as you like.
- When bookings are closed, parents get a message explaining they
cannot book at that time.
- Check your timetable and teachers carefully before opening
bookings. Once a booking is made, you can't change some
settings.
- 16.
- Schools publish a password and booking information for parents
(website, newsletter)
- Parents sign on and register
- Parents book the teachers they want and the times they
want
- Parents receive an email confirming their interviews
- 17.
- Click on the teacher's name on the Teachers page
- Click on the Select All link to select all interviews
- Edit the email message if necessary
- Check the Fill timetable with breaks checkbox
With SchoolBookings, you can handle this potential nightmare with
just a few clicks: SchoolBookings sends emails to all parents to
let them know the interview has been cancelled. Easy!
- 18.
- Kiosk mode allows a public terminal at the school to be used
for bookings
- Phone bookings can be handled quickly and easily by admin
staff
- 19.
- The admin authorization (login) system has been audited and
penetration tested.
- Accounts are locked after 10 wrong passwords to prevent
dictionary attacks.
- Passwords are transmitted and stored as hashes to ensure they
are not compromised.
- 20.
- Flat fee no hidden or additional costs
- Covers 12 months unlimited use
- Pay by credit card (Paymate) or be invoiced
School Enrolment Annual Fee Elementary Any size $150 Secondary 0 -
499 $195 500 - 999 $295 1000 - 1499 $395 1500 - 1999 $495 Over 2000
$595
- 21.
- New accounts expire after a week
- Fully working - no trial limitations
- No obligation to pay after trial
- 22.
- Go to www.schoolbookings.net
- Either use the school code DEMO2 for Imaginary High
School...
- ...or the school code DEMO3 for Imaginary Elementary
School.
- 23.
- 24. Online sales of tickets
- 25.
- Web based program for selling tickets for events such as grad,
drama, banquets, etc
- Price based on $2.50 per ticket
- Works with online payment plans or in office payments
- 26. Timetable creation program
- 27.
- Free trial for as long as you want (you cant export and print
pages will contain a watermark)
- Excellent support ("Jan Gottweis Jr." [email_address] )
- 28.
- 29. Web based documents
- 30.
- Online documents which serve a variety of purposes:
- Can be customized to meet your needs
- Available at www.docs.google.com
- 31.
- Wes Merta (Strathcona Christian Academy in Sherwood Park,
AB)