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CPSLD
CPSLD are yearly stats 1. LIBRARY 2. NUMBER OF CAMPUSES 3. USERS 4. LIBRARY PERSONNEL 5. COLLECTIONS 6. USE 7. LIBRARY EXPENSES (CAPITAL AND OPERATING) 8. INSTITUTIONAL BUDGET 9. FACILITIES & HOURS 10. COMPUTING INFRASTRUCTURE 11. LIBRARY AUTOMATED SYSTEMS
Of how we did it…
5.1 COLLECTIONS - PHYSICAL a. Monographs are the balance of the physical collection
after video and audio formats, periodicals and electronic monographs have been calculated and subtracted from the total number of item records. Monographs are to include annuals – our practice is that any catalogued serial or integrating resource in print (most are annuals) is counted here.
b. Videos & Films. Count the number of items with location codes lmavm OR lmavv. Search within this result for items with status = f OR w. Subtract to find the total active video items. e.g. lmavm or lmavv: 5657 MINUS f,w: 701 = 4956
In this example report 4956 for category 5.1.b. Also use this number in the calculation of 5.1.a. monographs.
5.1.b Video & Films
List
• ITEM LOCATION equal to “lmavm” OR ITEM LOCATION equal to “lmavv”
Export
• Take results and export to Excel• Title • Item
location
• Status
• bib
Excel Formatting
• A bit of excel magic
• Get a COUNT for the total
5.1 Collections - Physical
a. Monogra
phs
b. Video & films
c. Other Audio
Formats
d. Other Visual Films• Periodical• Electroni
c Monographs
e. Back Issues
Periodicals
So What
Lots of duplicated effort Too many lists Too much tallying in Excel CPSLD is done by so many people we are
constantly in discussions about our totals and having to redo them – which is difficult with manual processes
Can you be sure that you have done the exact steps each time?
And EVERY library is doing the same thing
Sierra
Sierra allows you to run lists in a new way
“Lists” are really queries with a basic interface, but you cannot always have different table data work together
“How many patrons have over 10 holds?”
SQL
Structured Query Language (SQL) is the basis of most Databases
Sierra allows you to view your data using SQL
You can’t write, but you can read Perfect for structured questions like
CPSLD
Sierra + SQL
Didn’t want to tie up lists or even save my recipes
Current CPSLD method was labour intensive (pain in the a$$)
Looking for a local project for SQL Now I can get my results in one step
Recipe
c. Other Audio Formats. Count the number of items with location codes lmavc OR lmava OR lmavr OR lmavo. Search within this result for items with status = f OR w. Subtract to find the total active other audio items.
Report the total for category 5.1.c. Also use this number in the calculation of 5.1.a. monographs.
1st try
Before I ran a list based on locations and then exported to Excel to capture and remove Withdrawn items
Now it is done at the same time
Still working on this
Need to translate my recipes into SQL Some are pulling from tables we need to
decipher We could start gathering data on our
library on a regular basis, rather than at year end
Make my life easier
5.1 Collections - Physical• a. Monographs• b. Video & films• c. Other Audio Formats• d. Other Visual Films• e. Back Issues Periodicals
5.2 Collections - Electronic• a. Electronic Monographs• b. Streaming Media• c. Electronic Serial Titles
Mawr you say?
1. LIBRARY
2. NUMBER OF CAMPUSES
3. USERS
4. LIBRARY PERSONNEL
5. COLLECTIONS
6. USE
7. LIBRARY EXPENSES (CAPITAL AND OPERATING)
What I hate
Duplication of effort I hate that I have to run these reports
each year and we can’t keep track of what is happening to our system during the year
I know that other III libraries are probably doing the same thing
GitHub & Bitbucket
Sharing is caring Where programmers share their code If I can crack this, I will share my code You can use it and update it to your local
location codes Maybe better CPSLD data?
Thank you
Trevor Smithhttp://capilanou.ca/library/bios/trevor-smith
/ Trevorsmith4 [at] capilanou.ca
[at]trevordsmith100
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