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XLNXtended Licensing, Laboratory & Legal Node
http://xlnindia.gov.in
Chetan R. MehtaAssistant CommissionerFood & Drugs Control AdministrationGovernment of Gujarat
Use of Information & Communication Technology,
Food and Drug Control AdministrationGujarat
28th November, 2014
Centre for Innovations in Public Systems, Hyderabad
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Table of Contents
1. Snapshot XLN
2. XLN Stakeholders
3. XLN Innovative Approach
4. XLN Application Advantages
5. Interstate Data Integration Via XLN
6. Public Domain Features
7. Critical Indicators & Alerts
8. Replication in other States
9. Awards and Accolades
10. Pillars of e-Governance
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Snapshot XLN
XLN is a software for transparent and speedy disposal of various Licensing applications and reducing the time lag between the Collection of Samples to declaration of Results to dissemination of information to stake holders.
Daily Statistics can be checked
•End-to-end online system. No physical file required. •Auto reminder for
renewal of licenses•Centralized approval
system for licenses•One database accessed
by states•Single SignOn for
multiple states
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XLN Stakeholders
XLNwww.xlnindia.
gov.in
Gujarat Medical Services Corporation Limited
Sub Standard batches, 4042
Dealers, Retailers & Wholesalers
2,27,323 Unique IDs
Drugs Stockists, C&F Agents, Distributors & Manufacturers + 138 Blood Banks
Pharmacy Council
1,87,323 registered pharmacists
Health Department
Food and Drug Control Administration,
Licensing Areas
Drug Testing Laboratory
54,177 Samples
Application = 1,79,532 / Licenses = 5,12,978 / 2,17,902 XLN
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XLN Innovative approach
• Standardization of procedures, effective monitoring, speed & transparency.Modern Approach
• Number of personal visits reduced by applicant for expedition of application.Online Application
• Information available in public domain, regarding dealers, NSQ drugs, Blood Banks etc.
Online Information
• Uniform web interface across Govt. and build in synergies with the National Portal
Ease of Access
• Facilitate synchronization and co-ordination of inter departmental working, tracking all transactions of the Government
Easy Track
• e-GOV locks ensure sequential processing after C.C time-frame violationsControl in Processing
• Online applications by stake holders cascaded with once only e-Query, e-Reply, SMS, e-Box & PDFs Documents
E-Communication
• Monthly Review Meetings through ONLINE-MPRRegular Review Management
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XLN Application advantagesG2C – Citizen centric
G2C – Citizen centric
Citizens can get information about substandard / NSQ Drug Samples for Life saving drugs ofmanufacturer along with Batch Number & Mfg / Expiry Dates etc.
Citizen can verify the Licenses validity & other details of any Retailer/ Wholesaler
A Regd. Pharmacist can view vacancies at Retailers & vice versa.
Nearest Blood Bank where a Blood Group is available can be located.
Citizens can locate Shops dealing in Homeopathy/Life saving Drugs/ 24 hours functional Chemist in an area.
Nearest Incoming Donation Camp can be known.
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XLN Application advantagesG2B – Services to business community
G2B – Services to business community
Query can be resolved via SMS to Firm.
Pharmacist gets restricted to one pharmacy only & prevent illegal multiple enrollment.
Wholesalers & Retailers can verify each others details for authenticity & accuracy alongwith License No & validity.
SMS to firm on Inspection Visit & Sample collection
Application can be submitted online.
Application Status can be tracked. SMS on demand can be activated
Ensure quick & effective recall of “Not of Standard Quality” medicines through mass messaging (SMS).
Entry of Self-audit report by business community
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Interstate Data Integration Via XLN
Online Interaction between Inter-state management cadres has enabled quick investigation action on declaration of substandard / banned batches.
Faster Prosecution &
Legal formalities
Efficient Tracking System
• Due to intra state registration, Pharmacists movement can be tracked.
Instant and Reliable verification of:
• Manufacturer
• Wholesaler
• C&F agent
• Stockist in other state-with License type & validity dates.
I.B/ Enforcement Monitoring
Linking of manufacturer’s Stockist /Distributor/ C&F agents in other states towards alerts
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Public Domain Features
Required Information SMS Format
SMS Batch No. & get QUALITY affirmation XLN BATXXXXX
SMS R.P Registration No. & get one’s location, name etc
XLN R.P GXXXXX
SMS License No. to get details of Licensee XLN LICGJ/XXXXX
SMS STD Code of City & Blood Group to get STOCK of Blood Group in all Blood Banks in that city
XLN BLB 265 A+
SMS Application No. to get the application status
XLN APPXXXXX
SMS to 9227500958
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Critical Indicators & Alerts
Over-due Samples & to-be-taken-up urgently
Registered Pharmacists who are working in more than 1 Firm & Location
Inspections due in coming fortnight
Inadequate Registered Pharmacists/ Competent Person
Samples which would-be-expiring soon
Inspections for Applications to be taken up urgently
SMS alert to dealers, 60 days prior to License expiry
Retailers without Pharmacist
Pendency of Sample Freezing by Lab Division Heads
Stage wise alerts registered time frame violations (C.C)
Forcing Visit Teams to put-in conscious notings
Delay on e-Files or ADC’s Final Action Pending
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Impact over the Years
2006 2007 2008 2009 2010 2011 2013
License Applications 7876 8512 8589 9682 10117 11272 12917
Disposed Applications 8922 6417 8120 9791 9676 10827 12564
0
2000
4000
6000
8000
10000
12000
14000
Impact over the Years
Activity 2006 2007 2008 2009 2010 2011 2013
Sample Collection 3366 4012 4789 6012 6096 7218 8201
Samples Tested 3043 4122 4807 4918 6461 6792 7815
No. of Raids 6 4 15 15 6 22 34
Seized Value (in Millions) 2.36 0.0005 6.94 0.0016 4.451 24.6 1.412
License Applications 7876 8512 8589 9682 10117 11272 12917
Disposed Applications 8922 6417 8120 9791 9676 10827 12564
Disposal of Various Categories 2006 2013
Fresh Application Within 36 Days 10 Days
Renewals Applications Within 180 Days 30 Days
Other Applications Within 60 Days 15 Days
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Awards and Accolades - XLN
Govt. of Gujarat, GAD Award – 2012
C S I - 2012 IT Excellence (Health – Infra & Solutions), Kolkata
National e-GovernanceGold Award 2013, JAIPUR
e-INDIA Gold Award in Health Sector, Hyderabad, 2013
Selected for National Rapid Roll-Out Programme (12 States), 2013 by DeiTY, New Delhi
Skoch Order – of – Merit
for India's Best Governance Projects – 2014
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Pillars of e-Governance
• Experience
• Legal & Procedural knowledge
• Techno savvy attitude
• Pragmatic approach – Less paper
• GSWAN connectivity
• Hardware supports
• Fund for software
• Software developments
• Database Management
FDCA TeamGoG support
NIC
• Prompt acceptance of change by Circle offices
• Chemist Association’s positive response
• Applicants’ co-operation
Stake-holders
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Journey for ICT solutions continues ….
Web Portal Link
FDCA’s Web site http://gujhealth.gov.in/food_drug
Manufacturing License Software –
For Manufacturerhttp://idmla.guj.nic.in
Manufacturing License Software –
For FDCA Officershttp://dmla.guj.nic.in
Online Complaint Module http://gujhealth.gov.in/complaint
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