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Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM
I. Call To Order II. Approval of Agenda III. New Business 1. Commissioners
2013-1012 Approval of appointments to the Gwinnett Convention & Visitors Bureau. Tom Martin, term expires December 31, 2015; Jace Brooks, term expires December 31, 2016; and Lynette Howard, term expires December 31, 2016.
2. Multiple Departments
2013-0941 Approval to renew RP030-11, provision of audit services on an annual contract (January 01, 2014 through December 31, 2014), Office of the County Administrator and Department of Information Technology services, to the highest scoring firm, Experis Finance US, LLC, base amount $285,000.00 (negotiated cost savings of approximately $2,660.56). This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval)
2013-0943 Approval to extend BL082-10, construction and/or replacement of concrete curbs, gutters, basin lids and sidewalks on an annual contract (January 01, 2014 through February 28, 2014), Department of Water Resources and Department of Transportation, to low bidder, Garys Grading & Pipeline Co., Inc., base bid $119,626.17. This contract is funded 42% by the General Fund, 30% by the Stormwater Operating Fund and 28% by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 2 III. New Business 2. Multiple Departments
2013-0948 Approval to renew RP015-11, provision of inmate healthcare on an annual contract (January 01, 2014 through December 31, 2014), Department of Corrections and Sheriff’s Department, to Corizon Health, Inc., base amount $6,920,048.00. (Staff Recommendation: Approval)
3. Community Services/Phil Hoskins
2013-0950 Award BL104-13, Bethesda Park Senior Center roof replacement, to low bidder, D.W. Caldwell, Inc., amount not to exceed $188,192.00. Replacement meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval from the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)
2013-0930 Approval to renew RP029-10, provide master planning services for park facilities on an annual contract (December 14, 2013 through December 13, 2014), to the highest scoring firms, AECOM Technical Services, Inc., jB plus a, Inc., Lose and Associates, Inc., and Pond and Company, base amount $300,000.00 (negotiated cost savings of approximately $3,000.00). This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)
2013-0942 Approval to renew RP032-10, program management services for Gwinnett County SPLOST parks and recreation program on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Jacobs Project Management Company, base amount $900,000.00 (negotiated cost savings of approximately $27,000.00). This contract is funded 78% by the 2009 SPLOST Program and 22% by the 2014 SPLOST Program. (Staff Recommendation: Approval)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 3 III. New Business 3. Community Services/Phil Hoskins
2013-0966 Approval/authorization to terminate Lease Agreement with Clear Channel Outdoor Advertising, concerning a portion of the Bryson Park Property, located at 5085 Lawrenceville Highway, Lilburn, Georgia. District 2/Howard (Staff Recommendation: Approval)
2013-0967 Approval/authorization of change order no. 2 - final to the contract, BL138-11 Construction of Harbins Community Park Baseball Complex, with Astra Group, Inc., increasing the amount by $13,815.00. The contract amount is adjusted from $5,433,855.15 to $5,447,670.15. This project is funded by the 2009 SPLOST Programs. District 3/Hunter (Staff Recommendation: Approval)
4. Financial Services/Maria Woods
2013-0935 Award RP017-13, provide safety, health and loss control services on an annual contract (January 01, 2014 through December 31, 2014), Section A to highest scoring firm, Willis Insurance Services of Georgia, Inc., base amount $46,200.00 and Sections B, C, D, and E to the highest scoring firm MsR3, LLC, base amount $45,900.00 for a total base amount of $92,100.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Risk Management Fund. (Staff Recommendation: Award)
2013-0936 Approval of change order no. 1 to extend RP002-09, provide purchasing card services on a multi-year contract (January 01, 2014 through November 30, 2014), with Bank of America, estimated revenue of $200,000.00. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 4 III. New Business 4. Financial Services/Maria Woods
2013-0940 Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value in the amount of $51,540, a decrease in assessed value of $5.9 million, for a net decrease of $5.85 million for tax years 2010 thru 2013. (Staff Recommendation: Approval)
2013-0929 Approval/authorization of the October 31, 2013 Financial Status Report and ratification of all budget amendments. Approval of a resolution amending the FY2013 budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations. (Staff Recommendation: Approval)
2013-0944 Approval/authorization to submit to the U.S. Department of Housing and Urban Development revised Action Plans for FY 2008, 2010-2014 for the Community Development Block Grant (CDBG), Emergency Solutions Grant, Neighborhood Stabilization, and the HOME grant programs. These revisions will allow the recapture and allocation of funding from scheduled or completed projects that were under budget and the introduction of a new activity for Transitional Housing services. Approval and Authorization to implement these programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents subject to approval of the Law Department. (Staff Recommendation: Approval)
5. Human Resources/Scott Fuller
2013-0955 Approval to renew RP026-11, life, accident & disability plans on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Hartford Life & Accident Insurance Company, base amount $1,370,000.00. This contract is funded by the Group Self-Insurance Fund. (Staff Recommendation: Approval)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 5 III. New Business 5. Human Resources/Scott Fuller
2013-0964 Approval to renew RP025-11, Medicare Advantage & Part D prescription drug plans on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firms as follows: Humana Insurance Company and Kaiser Foundation Health Plan of Georgia, Inc., base amount $2,743,894.00. The contract is funded by the Other Post-Employment Benefits Trust Fund (OPEB). (Staff Recommendation: Approval)
6. Information Technology Services
2013-0915 Award OS124, storage virtualization center (SVC and v3700) IBM equipment and maintenance lease utilizing the State Contract SWC-90813, a competitively procured agreement, IBM Credit LLC. The initial term of this lease is January 01, 2014 through December 31, 2014, base amount of $356,290.00 (negotiated cost savings of approximately $71,258.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Capital Project Fund. (Staff Recommendation: Award)
2013-0945 Award OS126, phone system assessment and upgrade for Cisco voice over internet protocol (VOIP) phone system, with Prosys Information Systems, Inc., utilizing the State of Georgia contract #99999-SPD-T20120501-0006, a competitively procured agreement, base amount $200,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Capital Project Fund. (Staff Recommendation: Award)
2013-0956 Award BL107-13, purchase, installation & removal of hardware for rocket cellular modems and the purchase of supporting software on an annual contract (December 4, 2013 through December 3, 2014), to sole bidder, Utility Associates, Inc., base bid $336,421.85. This contract is funded 48% by the Administrative Support Fund, 23% by the Police Fund, 15% by the Water & Sewer Renewal & Extension Fund, 3% by the Storm Renewal & Extension Water Fund, 3% by the 2014 SPLOST Program, 4% by the General Fund and 4% by various other funds. (Staff Recommendation: Award)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 6 III. New Business 6. Information Technology Services
2013-0946 Approval to renew OS014, software support for SAP, SAP Adobe forms, and SAP central process scheduling on an annual contract (January 01, 2014 through December 31, 2014), SAP Public Services, Inc., base amount $851,150.18. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval)
2013-0947 Approval to renew BL132-12, purchase and installation of NetMotion wireless mobility software and maintenance agreement on an annual contract (December 12, 2013 through December 11, 2014), to low bidder, AT&T Corporation, base bid $71,940.00. This contract is funded by the Capital Project Fund. (Staff Recommendation: Approval)
2013-0949 Approval to renew PA028-11, telecommunications auditing services on an annual contract (December 13, 2013 through December 12, 2014), with the highest scoring firm, S2K Consulting, Inc., base amount $10,000.00. This project is funded by the Administrative Support Fund. (Staff Recommendation: Approval)
2013-0975 Approval to increase BL133-12,on-demand installation services for voice & data wiring on an annual contract to the low responsive bidders, Ideal Communications, Inc. and LMI Systems, Inc., increase base bid from $250,000.00 to $400,000.00. This contract is funded 93% by the Capital Project Fund and 7% by the Community Development Block Grant Fund. (Staff Recommendation: Approval)
2013-0982 Approval to extend OS078, Countywide wireless voice and data services on an annual contract utilizing the State of Georgia wireless communications devices and services contracts with Georgia Technology Authority (GTA) (January 01, 2014 through March 31, 2014), base amount $412,123.95. This contract is funded 32% by the Police Fund, 22% by the General Fund, 17% by the Water & Sewer Renewal & Extension Fund, 16% by the Fire District Fund, 4% by the Administrative Support Fund, 3% by the Police Special State Fund, 2% by the Stormwater Renewal & Extension Fund, 1% by the Recreation Fund, and 3% by various other funds. (Staff Recommendation: Approval)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 7 III. New Business 7. Recorders Court Judges/Jeff West
2013-0971 Award RP018-13, probation services for the Recorder's Court of Gwinnett County on a multi-year contract, to the highest scoring firm, Sentinel Offender Services, LLC. The initial term of this contract shall be January 01, 2014 through December 31, 2014. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for four additional twelve-month terms, for a total lifetime contract of five years, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for the Chief Judge to execute contracts subject to approval by the Law Department. Contract to follow award. Funded through probation supervision fees collected from defendants; no charge to Gwinnett County. (Staff Recommendation: Award)
8. Support Services/Angelia Parham
2013-0928 Award OS125, purchase of an 18 ton crane truck, to Altec Industries, Inc., utilizing the National Joint Powers Alliance contract, a competitively procured agreement, base amount $197,011.00. This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)
2013-0937 Award BL103-13, purchase of DOT sign trucks, to low bidder, Ginn Motor Co., Chrysler Jeep Ram, base bid $211,718.00. This contract is funded by the Vehicle Replacement Fund. (Staff Recommendation: Award)
2013-0973 Award OS127, upgrade and replacement of fuel island control units, AssetWorks, Inc., $237,637.60. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Capital Project Fund. (Staff Recommendation: Award)
2013-0932 Approval of the Gwinnett County Appraiser List for 2014. (Staff Recommendation: Approval)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 8 III. New Business 8. Support Services/Angelia Parham
2013-0939 Approval to renew BL130-11, full inspection, testing, maintenance, repair, and installation services of fire alarm systems at various County buildings on an annual contract (January 04, 2014 through January 03, 2015), Department of Support Services, to low bidders, Century Fire Protection, LLC, Entec Systems, Inc. and Major & Associated dba Cana Communications, base bid $115,785.10. This contract is funded 61% by the Administrative Support Fund, 29% by the General Fund, 6% by the Recreation Fund, and 4% by other funds. (Staff Recommendation: Approval)
9. Transportation/Kim Conroy
2013-0938 Award BL111-13, road repair and patching on a term contract (January 01, 2014 through April 30, 2014), to low bidder, E.R. Snell Contractor, Inc., base bid $419,950.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Award)
2013-0934 Approval to renew BL126-11, purchase and installation of guardrail and fencing on an annual contract (February 08, 2014 through February 07, 2015), with the overall low bidder, Martin-Robbins Fence Company, base bid $250,000.00 (negotiated cost savings of approximately $12,500.00). This contract is funded by the Capital Project Fund. (Staff Recommendation: Approval)
2013-0978 Approval and adoption of a Resolution allowing for the payment of capital costs for streetlight improvements from allocated SPLOST funds, subject to approval by Law Department. (Staff Recommendation: Approval)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 9 III. New Business 9. Transportation/Kim Conroy
2013-0958 Approval/authorization for the Chairman to execute a Consent Assignment and Transfer of Ground Lease from State Bank and Trust Company to Shumate and Company, Inc. for transferring of all rights, titles, interests, obligations and responsibilities. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. No cost associated. District 4/Heard (Staff Recommendation: Approval)
2013-0977 Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Georgia Regional Transportation Authority (GRTA) to cover the operational costs of GRTA Xpress routes 410, 412 and 418 handled by Gwinnett County Transit. This Agreement would provide an estimated contribution of $6,358,111 from GRTA to cover all operating expenses of these Xpress routes for a term of three years ending June 30, 2016. No County funds are required. Approval for Chairman to execute any and all necessary documents, subject to approval by the Law Department. (Staff Recommendation: Approval)
10. Water Resources/Ron Seibenhener
2013-0952 Award BL102-13, flow and pressure monitoring stations, phase 3, to low bidder, Allsouth Constructors, Inc., amount not to exceed $756,569.00. Authorization for Chairman to execute contracts subject to approval from the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard and District 3/Hunter (Staff Recommendation: Award)
2013-0961 Award BL092-13, purchase of water & wastewater treatment chemicals on an annual contract (December 17, 2013 through December 16, 2014), to low bidders as follows: Allied Universal Corporation, Brenntag Midsouth, C&S Chemicals, Inc., Finoric, LLC, HanCHEM Corporation, Industrial Chemicals, Inc., Kemira Water Solutions, Inc., Key Chemical, Inc. and Polytec, Inc., per attached recommendation letter, base bid $1,742,230.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 10 III. New Business 10. Water Resources/Ron Seibenhener
2013-0953 Approval to renew BL102-10, disposal of bio-solids and grit and screenings on an annual contract (January 01, 2014 through December 31, 2014), with low bidder, Waste Eliminator, Inc., base bid $2,322,500.00 (negotiated cost savings of approximately $93,000.00). This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)
2013-0962 Approval to renew BL005-10, provide calcium nitrate, related equipment and maintenance on an annual contract (March 03, 2014 through March 02, 2015), to low bidder, Siemens Water Technologies Corp., base bid $1,628,018.00 (negotiated cost savings of approximately $146,500.00). This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)
IV. Old Business 1. Commissioners
2013-0733 Approval to appoint Jay Puckhaber to Position 2 and Chad Baker to Position 4 and to accept the appointment of Bob Scott, Position 6-Municipality Appointment to the Stormwater Authority. Terms Expire December 31, 2016. Incumbents Jay Puckhaber, Chad Baker and Bob Scott. (Tabled on 11/05/2013)
2013-0829 Approval to fill the unexpired term of Allen Harkness to the Recreation Authority. Term Expires December 31, 2014. District 4/Heard (Tabled on 11/19/2013)
Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 11 IV. Old Business 2. Support Services/Angelia Parham
2013-0838 Award BL081-13, Gwinnett County Government Annex HVAC replacement-phase II, to low bidder, Diversified Construction of Georgia, Inc., amount not to exceed $469,900.00. Replacements meet the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Capital Project Fund. District 4/Heard (Tabled on 11/05/2013) (Staff Recommendation: Award)
V. Adjournment
M E M O R A N D U M To: Chairman Charlotte J. Nash
District 1 Commissioner Brooks District 2 Commissioner Howard
District 3 Commissioner Hunter District 4 Commissioner Heard From: Andrew Vickery, Communications Office The following item(s) will be on the agenda for the BOC business session on December 3, 2013, under the item of business announcements as a resolution of recognition, award, etc., as indicated:
1) Award Presentation: Georgia Recreation and Park Association Hall of Fame Induction for
Sharon Plunkett, Retired Parks and Recreation Division Director Requested by: Phil Hoskins, Community Services Director Attendee(s): Sharon Plunkett, honoree, Phil Hoskins, and Tammy Gibson Presented by: Chairman Charlotte J. Nash
c: Glenn Stephens Aaron Bovos
Joe Sorenson Debbie Savage Heather Sawyer Vicki Harrod Diane Kemp Michelle Patterson Tina King Heather Smith Rebecca Flickinger
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval
Item of Business:
of appointments to the Gwinnett Convention & Visitors Bureau. Tom Martin, term expires December 31, 2015; JaceBrooks, term expires December 31, 2016; and Lynette Howard, term expires December 31, 2016.
Authorization:
Staff RecommendationDepartment HeadAttorney
Budgeted Fund Name Current Balance Requested Allocation
Financial Services Use Only
GCID #20131012
Submitted By: Diane Kemp
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
Director's Initials
Department: Commissioners
Multiple Depts?
Budget Type:
Group With GCID #:
Special Routing:
Date Submitted: 11/22/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments None
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? No
FinDir's Initials
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval
Item of Business:
to renew RP03011, provision of audit services on an annual contract (January 01, 2014 through December 31, 2014),Office of the County Administrator and Department of Information Technology services, to the highest scoring firm, ExperisFinance US, LLC, base amount $285,000.00 (negotiated cost savings of approximately $2,660.56). This contract is fundedby the Administrative Support Fund.
Authorization:
Staff Recommendation ApprovalDepartment Head mbwoods (11/14/2013)Attorney trwilliams (11/20/2013)
Budgeted Fund Name Current Balance Requested AllocationYes Administrative Supp. * $285,000
Financial Services Use Only
GCID #20130941
Submitted By: Purchasing Pat Elliott SC
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* The current balance is checked as services provided. The requested allocation is anestimate based on the recommended base bid. For FY2014, the $285,000 is subject tobudget approval.
Director's Initialsajbovos(11/15/2013)
Department: Financial Services
Multiple Depts? Yes
Budget Type: Operating
Group With GCID #:20110955
Special Routing:
Date Submitted: 11/12/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Summary sheet, justification letters
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? No
FinDir's Initialsmbwoods(11/15/2013)
SUMMARY – RP030-11 Provision of Audit Services on an Annual Contract
PURPOSE: To assist the County with the administration of the performance measurement program, conduct audits, special projects and reviews.
LOCATION: Office of the County Administrator Department of Information Technology Services
AMOUNT TO BE SPENT: $285,000.00
PREVIOUS CONTRACT AWARD AMOUNT: $225,000000
AMOUNT SPENT PREVIOUS CONTRACT: $268,900.00
INCREASE/DECREASE (CURRENT CONTRACT VS. PREVIOUS CONTRACT):
3% Increase
NUMBER OF BIDS/PROPOSALS MAILED: N/A
NUMBER OF RESPONSES: N/A
PRE-BID/PROPOSAL CONFERENCE HELD (YES/NO) IF YES, NUMBER OF FIRMS REPRESENTED:
N/A
REASONS FOR LIMITED RESPONSE (IF RELEVANT): N/A
RENEWAL OPTION NUMBER This is renewal option two (2) of four (4).
MARKET PRICES COMPARISON (FOR RENEWALS):
This proposal was awarded to the highest scoring firm base on the following criteria; Technical Consideration (20 points), Understanding of the County’s objective (10 points), References (20 points), Quality/Qualifications (20 points), Operational Risk Assessment (20 points), and Cost (10 points).
PROPOSED CONTRACT TERM: January 01, 2014 through December 31, 2014
COMMENTS: This is a demand usage contract and usage is dependent upon the need of the County. Through successful negotiations a cost savings of approximately $2,660.56 was achieved without a reduction in scope of services. The principals of the company are as follows: Owen Sullivan, Michael Touhey, and Michael Lynch. .
M E M O R A N D U M
To: Susan Clarke, Purchasing Associate III
Purchasing Division
From: Tina King, Executive Assistant
County Administration
Date: October 28, 2013
Subject: Recommendation for RP030-11, Provision of Audit Services on Annual Contract
The Department of County Administration recommends renewal of the above-referenced contract to
Experis Finance US, LLC. This is the second of four possible renewals.
Estimated amount to be spent for current contract: $210,000.00
1. Total Obligations Requested: $ 225,000.00
2. Do total obligations agree with “Action Requested”? Yes X No
3. Budgeted: Yes X No
4. Contact name: Tina King Contact phone: (770) 822-7058
5. Proposed Funding:
Fiscal
Year (FY) Fund
Fund
Center
Cost
Center
Commitment
Item WBS Element Amount
2014 665 138000 11100003 50401201 $225,000.00
6. Transfer required: Yes No X If yes, transfer from:
Fiscal
Year (FY) Fund
Fund
Center
Cost
Center
Commitment
Item WBS Element Amount
MEMORANDUM
TO: Susan Clarke, Purchasing Associate III Purchasing Division THRU: Aaron Bovos
Deputy County Administrator/CIO FROM: Traci Williams, Division Director Department of Financial Services SUBJECT: Renewal of RP030-11, Provision of Audit Services on an Annual Contract DATE: September 11, 2013 The Department of Information Technology Services recommends renewal of the above contract with Experis Finance US, LLC, base amount $60,000.00, for the time period of January 1, 2014 – December 31, 2014. The Department of Information Technology Services will utilize the services for the conduction of quarterly Payment Card Industry Data Security Standards (PCIDSS) audits. These audits consist of running a series of scripts and tests against online systems to determine and ensure they are PCIDSS compliant. This contract is funded by the Administrative Support Fund. Amount spent previous contract: $58,900.00 Estimated amount to be spent for current contract: $60,000.00 1. Total obligations requested: $60,000.00 2. Do total obligations agree with “Action Requested”? Yes X No 3. Budgeted: Yes X No 4. Contact name: Traci Williams Contact phone: (770) 822-8944 5. Proposed Funding:
Fiscal Year (FY) Fund
Fund Center
Cost Center
Commitment Item WBS Element Amount
2014 665 170000 44400001 50401201 $ 60,000.00 6. Transfer required: Yes No X If yes, transfer from:
Fiscal Year (FY) Fund
Fund Center
Cost Center
Commitment Item WBS Element Amount
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval
Item of Business:
to extend BL08210, construction and/or replacement of concrete curbs, gutters, basin lids and sidewalks on an annualcontract (January 01, 2014 through February 28, 2014), Department of Water Resources and Department ofTransportation, to low bidder, Garys Grading & Pipeline Co., Inc., base bid $119,626.17. This contract is funded 42% by theGeneral Fund, 30% by the Stormwater Operating Fund and 28% by the Water & Sewer Operating Fund.
Authorization:
Staff Recommendation ApprovalDepartment Head mbwoods (11/14/2013)Attorney trwilliams (11/20/2013)
Budgeted Fund Name Current Balance Requested AllocationYes Various * $119,626
Financial Services Use Only
GCID #20130943
Submitted By: Purchasing Pat Elliott SM
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* The current balance in each fund is checked as items are purchased or servicesprovided. The requested allocation is an estimate based on the recommended basebid. For FY2014, the $119,626 is subject to budget approval.
Director's Initialsajbovos(11/15/2013)
Department: Financial Services
Multiple Depts? Yes
Budget Type: Operating
Group With GCID #:20100933
Special Routing:
Date Submitted: 11/12/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Summary sheet, justification letters
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? No
FinDir's Initialsmbwoods(11/15/2013)
SUMMARY – BL082-10 Construction and/or Replacement of Concrete Curbs, Gutters, Basin Lids and Sidewalks on an Annual
Contract
PURPOSE:
Perform concrete repairs resulting from road and water line work to
include but are not limited to pouring concrete structures, curbs and
gutters, catch basins, spillways and driveways.
LOCATION: Various locations throughout Gwinnett County
AMOUNT TO BE SPENT: $119,626.17 (01/01/14 to 02/28/14)
PREVIOUS CONTRACT AWARD AMOUNT: $617,757.00
AMOUNT SPENT PREVIOUS CONTRACT: $656,210.24 (10 month usage)
INCREASE/DECREASE
(CURRENT CONTRACT VS. PREVIOUS
CONTRACT):
0%
NUMBER OF BIDS/PROPOSALS MAILED: N/A
NUMBER OF RESPONSES: N/A
PRE-BID/PROPOSAL CONFERENCE HELD
(YES/NO)
IF YES, NUMBER OF FIRMS REPRESENTED:
N/A
REASONS FOR LIMITED RESPONSE
(IF RELEVANT): N/A
RENEWAL OPTION NUMBER N/A
MARKET PRICES COMPARISON
(FOR RENEWALS): N/A
PROPOSED CONTRACT TERM: January 01, 2014 through February 28, 2014
COMMENTS: This contract is being extended to allow time to re-bid and re-award because the existing contractor was not able to
hold pricing firm for another 12 month period after holding their pricing firm since 2011.
Revised 1/3/2012
M E M O R A N D U M
TO: Shelley McWhorter Purchasing Associate III
FROM: Martin K. Conroy, P.E., Director Department of Transportation SUBJECT: Recommendation for Extension of BL082-10, Construction and/or
Replacement of Concrete Curbs, Gutters, Basin Lids and Sidewalks on an Annual Contract
DATE: November 8, 2013 The Department of Transportation recommends extending the above referenced annual contract with Gary’s Grading & Pipeline Co., Inc. for two months in the amount of $50,000.00. This contract has one more renewal available. The vendor, however, has indicated they are no longer able to honor the contract rate. This extension is necessary to ensure the continuation of concrete repair until the new bid can be awarded. This contract is funded by General Fund. All Commission Districts.
Amount spent previous contract $ 283,593.31 Estimated amount to be spent for current contract $ 50,000.00
1. Total obligations requested: $ 50,000.00
2. Do total obligations agree with “Action Requested”? Yes X No
3. Budgeted: Yes X No
4. Contact Name: Kevin Coyle Contact Number: 822-7414
5. Proposed Funding:
Fiscal Year (FY)
Fund Fund
Center Cost
Center Commitment
Item / GL WBS Element Amount
2014 001 17020001 50404204 $ 50,000.00
6. Transfer required: Yes No If yes, transfer form:
Fiscal Year (FY)
Fund Fund
Center Cost Center
Commitment Item / GL
WBS Element Amount
MEMORANDUM
TO: Shelley McWhorter
Purchasing Associate III
THRU: Ron Seibenhener, Director, Department of Water Resources
Jeffrey Boss, Division Director, Department of Water Resources
FROM: Karen Kelley, Construction Manager II, Department of Water Resources
SUBJECT: Recommendation for Extension of BL082-10
Construction and/or Replacement of Concrete Curbs, Gutters, Basin Lids, and Sidewalks
on an Annual Contract
DATE: October 31, 2013
REQUESTED ACTION:
The Department of Water Resources recommends extending the above referenced annual contract with
Gary’s Grading & Pipeline Co., Inc. for two months in the amount of $69,626.17.
DESCRIPTION:
Gwinnett County utilizes this contract to perform concrete repair required when construction occurs on
water, sewer, and stormwater lines. The contract includes, but is not limited to, pouring concrete
structures, curbs and gutters, catch basins, spillways and driveways.
This contract has one more renewal available. The vendor, however, has indicated they are no longer able
to honor the contract rate. This extension is necessary to ensure the continuation of concrete repair until
the new bid can be awarded.
EVALUATION:
This contract is used by multiple departments in Gwinnett County.
FINANCIAL:
DWR’s portion of this contract is funded 49% by the Water and Sewer Operating Fund and 51% by the
Stormwater Operating Fund. DWR uses approximately 70% of the total contract amount.
Amount spent previous contract $372,616.93, (10 months)
Estimated amount to be spent for current contract $69,626.17 (2 months).
1. Total obligations requested: $69,626.17
2. Do total obligations agree with “Action Requested”? Yes X No
3. Budgeted: Yes X No
4. Contact name: Richard Platto Contact phone: (678)376-6879
5. Proposed Funding:
Fiscal
Year (FY) Fund Fund Center
Cost
Center
Commitment
Item WBS Element Amount
2014 501 111008 19080002 50404233 $6,541.61
2014 501 111008 19080003 50404216 $27,102.87
2014 590 111011 19110001 50404205 $35,981.69
6. Transfer required: Yes No X If yes, transfer from:
Fiscal
Year (FY) Fund Fund Center
Cost
Center
Commitment
Item WBS Element Amount
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval
Item of Business:
to renew RP01511, provision of inmate healthcare on an annual contract (January 01, 2014 through December 31, 2014),Department of Corrections and Sheriffs Department, to Corizon Health, Inc., base amount $6,920,048.00.
Authorization:
Staff Recommendation ApprovalDepartment Head mbwoods (11/14/2013)Attorney trwilliams (11/20/2013)
Budgeted Fund Name Current Balance Requested AllocationYes General Fund * $6,920,048
Financial Services Use Only
GCID #20130948
Submitted By: Purchasing Pat Elliott CD
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* The current balance is checked as services provided. The requested allocation is anestimate based on the recommended base bid.
Director's Initialsajbovos(11/15/2013)
Department: Financial Services
Multiple Depts? Yes
Budget Type: Operating
Group With GCID #:20110936
Special Routing:
Date Submitted: 11/12/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Summary sheet, justification letters
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? No
FinDir's Initialsmbwoods(11/15/2013)
SUMMARY – RP015-11 Provision of Inmate Health Care on an Annual Contract
PURPOSE: Provision of inmate health care services to include medical, mental health, dental health care and psychiatric personnel and program support services for inmates.
LOCATION: Sheriff’s Department Department of Corrections
AMOUNT TO BE SPENT: $6,920,048.00*
PREVIOUS CONTRACT AWARD AMOUNT: $6,784,361.00
AMOUNT SPENT PREVIOUS CONTRACT: $5,928,718.00 (11 months)
INCREASE/DECREASE (CURRENT CONTRACT VS. PREVIOUS CONTRACT):
2% Increase
NUMBER OF BIDS/PROPOSALS MAILED: N/A
NUMBER OF RESPONSES: N/A
PRE-BID/PROPOSAL CONFERENCE HELD (YES/NO) IF YES, NUMBER OF FIRMS REPRESENTED:
N/A
REASONS FOR LIMITED RESPONSE (IF RELEVANT): N/A
RENEWAL OPTION NUMBER This is renewal option two (2) of four (4).
MARKET PRICES COMPARISON (FOR RENEWALS):
This proposal was awarded to the highest scoring form based on the following criteria: Experience – 30 points References – 25 points Corporate Stability – 15 points Cost – 30 points Therefore, an analysis on cost alone cannot be obtained.
PROPOSED CONTRACT TERM: January 01, 2014 through December 31, 2014
COMMENTS: *The estimated amount to be spent represents the annual total for all services based on an established Average Daily Population (ADP) at each facility. A per diem will be added or deducted each month when the Average Daily Population increases or decreases. Below is the annual cost breakdown for each facility: Sheriff’s Department: $5,947,022.00 Department of Corrections: $973,026.00 Total $6,920,048.00
MEMORANDUM
TO: Chris Duncan
Purchasing Division
FROM: Charlotte Quilliams, Business Officer
Sheriff’s Office
SUBJECT: Recommendation RP015-11, Provision of Inmate Health Care Services on an
Annual Contract
DATE: 10/28/13
The Sheriff’s Department recommends renewal of the above mentioned contract with Corizon
Health, Inc. in the amount of $5,947,022.00
Amount spent previous contract $5,068,692.00 (11 months)
Estimated amount to be spent for current contract $5,947,022.00
1. Total obligations requested: $5,947,022.00
2. Do total obligations agree with “Action Requested”? Yes X No
3. Budgeted: Yes X No
4. Contact name: Charlotte Quilliams Contact phone: (770)822-3127
5. Proposed Funding:
Fiscal
Year (FY) Fund
Fund
Center
Cost
Center
Commitment
Item WBS Element Amount
2014 001 119000 27030001 50401000 $5,947,022.00
6. Transfer required: Yes No X If yes, transfer from:
Fiscal
Year (FY) Fund
Fund
Center
Cost
Center
Commitment
Item WBS Element Amount
MEMORANDUM
TO: Chris Duncan Purchasing Associate II
FROM: Darlesa Barron, Business Officer Department of Corrections SUBJECT: Recommendation RP015-11, Provision of Inmate Health Care Services on an Annual Contract DATE: August 6, 2013 The Department of Corrections recommends renewal of the above referenced contract with Corizon Health, Inc. in the amount of $973,026.00.
Amount spent previous contract period: $860,026.00 Estimated expense next contract: $973,026.00
1. Total obligations requested: $973,026.00 2. Do total obligations agree with “Action Requested”? Yes X No
3. Budgeted: Yes X No 4. Contact name: Darlesa Barron
5. Proposed Funding:
Fiscal Year (FY) Fund
Fund Center
Cost Center
Commitment Item WBS Element Amount
2014 001 114001 22010001 50401201 $973,026.00
6. Transfer required: Yes No X If yes, transfer from:
Fiscal Year (FY) Fund
Fund Center
Cost Center
Commitment Item WBS Element Amount
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Award
Item of Business:
BL10413, Bethesda Park Senior Center roof replacement, to low bidder, D.W. Caldwell, Inc., amount not to exceed$188,192.00. Replacement meets the standards as specified in the County's Facility Construction Standards. Authorizationfor Chairman to execute contracts subject to approval from the Law Department and proof of authenticity of bonds.Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard
Authorization:
Staff Recommendation AwardDepartment Head pphoskins (11/14/2013)Attorney fsfields (11/18/2013)
Budgeted Fund Name Current Balance Requested AllocationYes 2009 SPLOST * $188,192
Financial Services Use Only
GCID #20130950
Submitted By: Purchasing Pat Elliott SM
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* The current balance in the Renovation & Improvements Project is checked as itemsare purchased or services provided. The requested allocation is an estimate based onthe recommended bid not to exceed $188,192.
Director's Initialsajbovos(11/15/2013)
Department: Community Services
Multiple Depts? No
Budget Type: Capital
Group With GCID #:
Special Routing:
Date Submitted: 11/12/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Summary sheet, justification letter, tabulation
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? Yes
FinDir's Initialsmbwoods(11/15/2013)
SUMMARY – BL104-13 Bethesda Park Senior Center Roof Replacement
PURPOSE: Removal and replacement of metal roof at the Bethesda Senior Center
within Bethesda Park
LOCATION: 225 Bethesda Church Road, Lawrenceville
District 2/Howard
AMOUNT TO BE SPENT: $188,192.00
PREVIOUS CONTRACT AWARD AMOUNT: N/A
AMOUNT SPENT PREVIOUS CONTRACT: N/A
INCREASE/DECREASE
(CURRENT CONTRACT VS. PREVIOUS
CONTRACT):
N/A
NUMBER OF BIDS/PROPOSALS MAILED:
241 Notices
10 Plan holders
96 Website viewings
NUMBER OF RESPONSES: 7
PRE-BID/PROPOSAL CONFERENCE HELD
(YES/NO)
IF YES, NUMBER OF FIRMS REPRESENTED:
Yes
REASONS FOR LIMITED RESPONSE (IF
RELEVANT): N/A
RENEWAL OPTION NUMBER N/A
MARKET PRICES COMPARISON (FOR
RENEWALS): N/A
PROPOSED CONTRACT TERM: 90 calendar days from Notice to Proceed
COMMENTS:
REV. 12.28.06
MEMORANDUM THRU: Phil Hoskins, Director
Community Services
TO: Shelley McWhorter Purchasing Division FROM: Erica Potts-Cameron Community Services SUBJECT: BL0104-13 Bethesda Park Senior Center Roof Replacement DATE: November 8, 2013 The Department of Community Services recommends award of the above referenced procurement to the lowest bidder, D. W. Caldwell, Inc. in the amount of $188,192.00. This project is funded by the 2009 SPLOST Program. District 2/Howard Amount to be spent $188,192.00 References Checked? Yes 1. Total obligations requested: $188,192.00 2. Do total obligations agree with “Action Requested”? Yes X No _____ 3. Budgeted: Yes X No 4. Contact name: Rick Morris Contact phone: X - 8863 5. Proposed Funding:
Fiscal Year (FY)
Fund Fund Center Cost
Center Commitment
Item WBS Element Amount
2013 318 216000 M-0661-52-3-03 $188,192.00
6. Transfer required: Yes No If yes, transfer from:
Fiscal Year (FY)
Fund Fund Center Cost
Center Commitment
Item WBS Element Amount
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval
Item of Business:
to renew RP02910, provide master planning services for park facilities on an annual contract (December 14, 2013 throughDecember 13, 2014), to the highest scoring firms, AECOM Technical Services, Inc., jB plus a, Inc., Lose and Associates,Inc., and Pond and Company, base amount $300,000.00 (negotiated cost savings of approximately $3,000.00). Thiscontract is funded by the 2009 SPLOST Program.
Authorization:
Staff Recommendation ApprovalDepartment Head pphoskins (11/14/2013)Attorney fsfields (11/18/2013)
Budgeted Fund Name Current Balance Requested AllocationYes 2009 SPLOST * $300,000
Financial Services Use Only
GCID #20130930
Submitted By: Purchasing Pat Elliott SM
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* The current balance in each Project is checked as services provided. The requestedallocation is an estimate based on the recommended base bid. For FY2014, the$300,000 is subject to budget approval.
Director's Initialsajbovos(11/15/2013)
Department: Community Services
Multiple Depts? No
Budget Type: Capital
Group With GCID #:20101042
Special Routing:
Date Submitted: 11/05/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Summary sheet, justification letter
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? No
FinDir's Initialsmbwoods(11/15/2013)
SUMMARY – RP029-10 Provide Master Planning Services for Park Facilities on an Annual Contract
PURPOSE:
Master planning and associated services for a variety of park facilities
and greenway master plan update. Projects include, but are not limited
to those proposed in the 2009 Sales Tax Program.
LOCATION: Various locations throughout Gwinnett County
AMOUNT TO BE SPENT: $300,000.00*
PREVIOUS CONTRACT AWARD AMOUNT: $300,000.00
AMOUNT SPENT PREVIOUS CONTRACT: $175,000.00
INCREASE/DECREASE
(CURRENT CONTRACT VS. PREVIOUS
CONTRACT):
0% increase
NUMBER OF BIDS/PROPOSALS MAILED: N/A
NUMBER OF RESPONSES: N/A
PRE-BID/PROPOSAL CONFERENCE HELD
(YES/NO)
IF YES, NUMBER OF FIRMS REPRESENTED:
N/A
REASONS FOR LIMITED RESPONSE (IF
RELEVANT): N/A
RENEWAL OPTION NUMBER This is renewal option three (3) of four (4)
MARKET PRICES COMPARISON (FOR
RENEWALS):
In an effort to obtain a qualified firm, cost was only a percentage of the
evaluation criteria. Therefore, a true market analysis on price alone
cannot be accurately obtained without considering the firm’s past parks
and recreation master planning experience and qualifications, their key
personnel and quality control process. All four firms have performed
well throughout the contract year and have agreed to renew for an
additional year.
PROPOSED CONTRACT TERM: December 14, 2013 through December 13, 2014
COMMENTS: *Through successful negotiations a cost savings of approximately $3,000.00 was achieved without reduction in the
scope of services.
MEMORANDUM
TO: Shelley McWhorter
Purchasing Division
THRU: Phil Hoskins, Director
Community Services
FROM: Teresa Miller
Community Services
SUBJECT: RP029-10 Master Planning Services for Park Facilities on an Annual Contact
DATE: September 9, 2013
The Department of Community Services recommends renewal of the above referenced procurement to AECOM
Technical Services, Inc., jB+a, Inc., Lose & Associates, Inc., and Pond & Company.
This project is funded 100 % by the 2009 SPLOST Program, All Commission Districts
Amount spent previous contract: $175,000.00
Estimated amount to be spent: $300,000.00
1. Total obligations requested: $300,000.00
2. Do total obligations agree with “Action Requested”? Yes X No
3. Budgeted: Yes X No
4. Contact name: Teresa Miller Contact phone: x8854
5. Proposed Funding: Actual expenditure of approved Department of Community Services Capital
Improvement Program funds will be incurred on a project by project basis via the execution of a Notice to Proceed Work Authorization by the Department.
Fiscal Year
(FY) Fund
Fund
Center Cost Center
Commitment
Item WBS Element Amount
2014 318 216000 50401201 Capital $300,000
6. Transfer required: Yes No X If yes, transfer from:
Fiscal Year
(FY) Fund
Fund
Center Cost Center
Commitment
Item WBS Element Amount
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval
Item of Business:
to renew RP03210, program management services for Gwinnett County SPLOST parks and recreation program on anannual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Jacobs Project ManagementCompany, base amount $900,000.00 (negotiated cost savings of approximately $27,000.00). This contract is funded 78%by the 2009 SPLOST Program and 22% by the 2014 SPLOST Program.
Authorization:
Staff Recommendation ApprovalDepartment Head pphoskins (11/15/2013)Attorney fsfields (11/21/2013)
Budgeted Fund Name Current Balance Requested AllocationYes Various * $900,000
Financial Services Use Only
GCID #20130942
Submitted By: Purchasing Pat Elliott SM
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* The current balance is checked in each fund as services are provided. The requestedallocation is an estimate based on the recommended base bid. For FY2014, the$900,000 is subject to budget approval.
Director's Initialsajbovos(11/20/2013)
Department: Community Services
Multiple Depts? No
Budget Type: Capital
Group With GCID #:20101054
Special Routing:
Date Submitted: 11/12/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Summary sheet, justification letter
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? No
FinDir's Initialsmbwoods(11/19/2013)
SUMMARY – RP032-10 Program Management Services for Gwinnett County SPLOST Parks & Recreation Program on an
Annual Contract
PURPOSE: Provide program management services for various projects that will include existing park renovation or redevelopment and new park design and construction for both passive and active parks.
LOCATION: Various locations throughout Gwinnett County
AMOUNT TO BE SPENT: $900,000.00*
PREVIOUS CONTRACT AWARD AMOUNT: $650,000.00
AMOUNT SPENT PREVIOUS CONTRACT: $850,000.00
INCREASE/DECREASE (CURRENT CONTRACT VS. PREVIOUS CONTRACT):
0% Increase
NUMBER OF BIDS/PROPOSALS MAILED: N/A
NUMBER OF RESPONSES: N/A
PRE-BID/PROPOSAL CONFERENCE HELD (YES/NO) IF YES, NUMBER OF FIRMS REPRESENTED:
N/A
REASONS FOR LIMITED RESPONSE (IF RELEVANT): N/A
RENEWAL OPTION NUMBER This is renewal option three (3) of three (3)
MARKET PRICES COMPARISON (FOR RENEWALS):
In an effort to obtain a qualified firm, cost was only a percentage of the evaluation criteria. Therefore, a true market analysis on price alone cannot be accurately obtained without considering the firm’s past project management experience, their understanding of the scope of work and references. The firm has performed well throughout the contract year and has agreed to renew for an additional year.
PROPOSED CONTRACT TERM: January 01, 2014 through December 31, 2014
COMMENTS: *Through successful negotiations a cost savings of approximately $27,000.00 was achieved without reduction in the scope of services.
MEMORANDUM THRU: Phil Hoskins, Director
Community Services TO: Shelley McWhorter Purchasing Division FROM: Erica Potts-Cameron Community Services SUBJECT: RP032-10 Program Management Services for SPLOST Parks & Recreation Programs on an Annual
Contact DATE: November 14, 2013 The Department of Community Services recommends renewal of the above referenced procurement to Jacobs Project Management Company. * Funded 78% by the 2009 SPLOST and 22% by the 2014 SPLOST, All Commission Districts Amount spent previous contract: $850,000.00 Estimated amount to be spent: $900,000.00 1. Total obligations requested: $900,000.00 2. Do total obligations agree with “Action Requested”? Yes X No 3. Budgeted: Yes X No 4. Contact name: Rick Morris Contact phone: X – 8863 5. Proposed Funding: Actual expenditure of approved Department of Community Services Capital
Improvement Program funds will be incurred on a project by project basis via the execution of a Notice to Proceed Work Authorization by the Department.
Fiscal Year (FY) Fund
Fund Center Cost Center
Commitment Item WBS Element Amount
2014 318 216000 F-0487-04-2-02 $30,000
2014 318 216000 F-0727-02-2-02 $350,000
2014 318 216000 F-0728-02-2-02 $100,000
2014 318 216000 F-0729-02-2-02 $50,000
2014 318 216000 F-0732-02-2-02 $50,000
2014 318 216000 F-0733-02-2-02 $30,000
2014 318 216000 F-0736-02-2-02 $90,000
2014 319 216000 2014 SPLOST Program $200,000
6. Transfer required: Yes No X If yes, transfer from:
Fiscal Year (FY) Fund
Fund Center Cost Center
Commitment Item WBS Element Amount
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval/authorization
Item of Business:
to terminate Lease Agreement with Clear Channel Outdoor Advertising, concerning a portion of the Bryson Park Property,located at 5085 Lawrenceville Highway, Lilburn, Georgia. District 2/Howard
Authorization:
Staff Recommendation ApprovalDepartment Head pphoskins (11/15/2013)Attorney fsfields (11/21/2013)
Budgeted Fund Name Current Balance Requested Allocation N/A * N/A
Financial Services Use Only
GCID #20130966
Submitted By: rkmorris
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* No budget impact.
Director's Initialsajbovos(11/20/2013)
Department: Community Services
Multiple Depts? No
Budget Type: Neither
Group With GCID #:
Special Routing:
Date Submitted: 11/14/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Justification Memo; Letter to Clear Channel Outdoor; Lease Agreement
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? Yes
FinDir's Initialsmbwoods(11/19/2013)
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval/authorization
Item of Business:
of change order no. 2 final to the contract, BL13811 Construction of Harbins Community Park Baseball Complex, withAstra Group, Inc., increasing the amount by $13,815.00. The contract amount is adjusted from $5,433,855.15 to$5,447,670.15. This project is funded by the 2009 SPLOST Programs. District 3/Hunter
Authorization:
Staff Recommendation ApprovalDepartment Head pphoskins (11/14/2013)Attorney fsfields (11/21/2013)
Budgeted Fund Name Current Balance Requested AllocationYes 2009 SPLOST * $5,433,855 $13,815
Financial Services Use Only
GCID #20130967
Submitted By: rkmorris
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* Current contract amount. Requested allocation is the net increase per the ChangeOrder No. 2 – Final.
Director's Initialsajbovos(11/20/2013)
Department: Community Services
Multiple Depts? No
Budget Type: Capital
Group With GCID #:
Special Routing:
Date Submitted: 11/14/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Justification Letter; Change Order #2 (2 Copies)
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? Yes
FinDir's Initialsmbwoods(11/18/2013)
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Award
Item of Business:
RP01713, provide safety, health and loss control services on an annual contract (January 01, 2014 through December 31,2014), Section A to highest scoring firm, Willis Insurance Services of Georgia, Inc., base amount $46,200.00 and SectionsB, C, D, and E to the highest scoring firm MsR3, LLC, base amount $45,900.00 for a total base amount of $92,100.00.Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. Thiscontract is funded by the Risk Management Fund.
Authorization:
Staff Recommendation AwardDepartment Head mbwoods (11/14/2013)Attorney trwilliams (11/20/2013)
Budgeted Fund Name Current Balance Requested AllocationYes Risk Management * $92,100
Financial Services Use Only
GCID #20130935
Submitted By: Purchasing Pat Elliott JB
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* The current balance is checked as services provided. The requested allocation is anestimate based on the recommended base bid. For FY2014, the $92,100 is subject tobudget approval.
Director's Initialsajbovos(11/15/2013)
Department: Financial Services
Multiple Depts? No
Budget Type: Operating
Group With GCID #:
Special Routing:
Date Submitted: 11/08/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Summary sheet, justification letter, tabulations
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? Yes
FinDir's Initialsmbwoods(11/15/2013)
SUMMARY – RP017-13 Provide Safety, Health, and Loss Control Services on an Annual Contract
PURPOSE:
Develop & conduct in-house training for approximately 5,000
employees, conduct safety inspections, write safety, health and loss
control articles and provide general safety, health and loss control
consulting services.
LOCATION: Various locations throughout Gwinnett County
AMOUNT TO BE SPENT: $92,100.00
PREVIOUS CONTRACT AWARD AMOUNT: N/A
AMOUNT SPENT PREVIOUS CONTRACT: N/A
INCREASE/DECREASE
(CURRENT CONTRACT VS. PREVIOUS
CONTRACT):
N/A
NUMBER OF BIDS/PROPOSALS MAILED: 17
44 Website viewings
NUMBER OF RESPONSES: 5
PRE-BID/PROPOSAL CONFERENCE HELD
(YES/NO)
IF YES, NUMBER OF FIRMS REPRESENTED:
Yes
4
REASONS FOR LIMITED RESPONSE (IF
RELEVANT): N/A
RENEWAL OPTION NUMBER N/A
MARKET PRICES COMPARISON (FOR
RENEWALS): N/A
PROPOSED CONTRACT TERM: January 01, 2014 through December 31, 2014
COMMENTS:
MEMORANDUM
TO: Janice Bradshaw, CPPB
Purchasing Associate III
FROM: Bill Swiger
Department of Financial Services
SUBJECT: Recommendation to Award RP017-13, Provide Safety, Health, and Loss Control Services on an
Annual Contract
DATE: November 1, 2013
The Department of Financial Services recommends award of Section A of the above referenced contract to the highest
scoring firm for this section, Willis Insurance Services of Georgia, Inc. in the amount of $46,200.00 and Sections B, C,
D, and E to the highest scoring firm for these sections, MsR3, LLC in the amount of $45,900.00 for a total base amount
of $92,100.00. These services will only be used on an “as needed” basis, and the contract will begin January 1, 2014
with four options to renew.
This contract is funded by the pending 2014 Risk Management Fund budget which has sufficient funds to meet the
above fees. All Commission Districts
Amount Spent previous contract: N/A (New)
Estimated amount to be spent for current contract $92,100.00
References Checked? Yes X or No ____
1. Total Obligations Requested: $92,100.00
2. Do Total Obligations agree with “Action Requested?” Yes
3. Budgeted: Yes X (Pending 2014 budget) No ___
4. Contact name: Bill Swiger Contact Phone: 770-822-7837
5. Proposed Funding:
Fiscal Year
(FY) Fund
Fund
Center Cost Center
Commitment
Item / GL WBS Element Amount
2014 602 13080001 504011201 $92,100.00
6. Transfer required: Yes No X If yes, transfer from:
Fiscal Year
(FY) Fund
Fund
Center Cost Center
Commitment
Item / GL WBS Element Amount
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval
Item of Business:
of change order no. 1 to extend RP00209, provide purchasing card services on a multiyear contract (January 01, 2014through November 30, 2014), with Bank of America, estimated revenue of $200,000.00. Authorization for Chairman toexecute change order subject to approval by the Law Department. Change order to follow award.
Authorization:
Staff Recommendation ApprovalDepartment Head mbwoods (11/14/2013)Attorney trwilliams (11/20/2013)
Budgeted Fund Name Current Balance Requested Allocation N/A * N/A
Financial Services Use Only
GCID #20130936
Submitted By: Purchasing Pat Elliott JB
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* No budget impact.
Director's Initialsajbovos(11/15/2013)
Department: Financial Services
Multiple Depts? No
Budget Type: Neither
Group With GCID #:20090608
Special Routing:
Date Submitted: 11/08/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Summary sheet, justification letter
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? Yes
FinDir's Initialsmbwoods(11/15/2013)
SUMMARY – RP002-09 Provide Purchasing Card Services on a Multi-Year Contract - Extension
PURPOSE:
To obtain a purchasing card provider for the Gwinnett County
Purchasing Card Program. The primary objectives of the program are to
make purchasing and accounting processes more efficient; enhance the
reporting of purchase data; and provide payment to merchants on a
more timely basis. The program consists of design, implementation,
card provision, billing, training, customer support, and utilization
monitoring and reporting.
LOCATION: Department of Financial Services
ESTIMATED AMOUNT OF REVENUE: $200,000.00 (January 01, 2014 – November 30, 2014)
PREVIOUS CONTRACT AWARD AMOUNT: $628,590.65 (five year revenue)
REVENUE RECEIVED PREVIOUS CONTRACT: $881,000.00 (five year revenue)
INCREASE/DECREASE
(CURRENT CONTRACT VS. PREVIOUS
CONTRACT):
0%
NUMBER OF BIDS/PROPOSALS MAILED: N/A
NUMBER OF RESPONSES: N/A
PRE-BID/PROPOSAL CONFERENCE HELD
(YES/NO)
IF YES, NUMBER OF FIRMS REPRESENTED:
N/A
REASONS FOR LIMITED RESPONSE (IF
RELEVANT): N/A
RENEWAL OPTION NUMBER N/A
MARKET PRICES COMPARISON (FOR
RENEWALS): N/A
PROPOSED CONTRACT TERM: Extension period: January 01, 2014 through November 30, 2014
COMMENTS: Extension of this contract will allow the time needed to prepare a new solicitation.
MEMORANDUM
TO: Maria Woods, Director
Department of Financial Services
THRU: Roslyn Forstot, Director
Purchasing Division
FROM: Janice Bradshaw
Purchasing Division
SUBJECT: Recommendation to Extend RP002-09, Provide Purchasing Card Services on a
Multi-Year Contract
DATE: October 17, 2013
The Purchasing Division recommends extending the above referenced contract with Bank of
America for an extension period of January 1, 2014 through November 30, 2014.
This contract will be provided at “no cost” and provides for revenue sharing in the form of a cash
rebate of 1.36% returned to the County at the end of each quarter.
1. Total obligations requested: $0.00
2. Do total obligations agree with “Action Requested”? Yes X No
3. Budgeted: Yes X No
4. Contact name: Janice Bradshaw Contact phone: 770-822-8731
5. Proposed Funding: $0.00
Fiscal
Year (FY) Fund
Fund
Center
Cost
Center
Commitment
Item WBS Element Amount
$0.00
6. Transfer required: Yes No X If yes, transfer from:
Fiscal
Year (FY) Fund
Fund
Center
Cost
Center
Commitment
Item WBS Element Amount
Attorney's Comments
Gwinnett County Board of Commissioners Agenda Request
Agenda Type Approval
Item of Business:
of tax digest corrections, including changes to the digest, inadditions, deletions and errors discovered during the billing andcollection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessedvalue in the amount of $51,540, a decrease in assessed value of $5.9 million, for a net decrease of $5.85 million for taxyears 2010 thru 2013.
Authorization:
Staff Recommendation ApprovalDepartment Head mbwoods (11/14/2013)Attorney trwilliams (11/20/2013)
Budgeted Fund Name Current Balance Requested AllocationYes All Tax Related Funds *
Financial Services Use Only
GCID #20130940
Submitted By: Steve Pruitt
Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:
Contracts Public HearingGrants
As To FormAgenda Purpose Only
FinanceComments
* The expected change to revenues from this item is included in the current revenueestimates for property taxes. No change to the current budget is necessary.
Director's Initialsajbovos(11/15/2013)
Department: Financial Services
Multiple Depts?
Budget Type: Neither
Group With GCID #:
Special Routing:
Date Submitted: 11/12/2013
Working SessionCounty Clerk Use Only
Motion2nd by
VoteTabled
Rezoning Type
Rezoning
FinancialActionRequested
Attachments Tax Digest Correction List
Action New Item
Hold for Pickup?
PH was Held?
Locked by Purchasing No
Chairman's Signature? No
FinDir's Initialsmbwoods(11/15/2013)
Report:
Criteria
TAGS:
Printed:
Municipality Corrections Report
From Correction End Date:
User:
10/14/2013 9:37:54 AM
GC\JACTAXBATCH01$
All
9/2/2013
To Correction End Date: 9/30/2013
Change Reasons: Accepted Return Value, ADD CUVA Exemption, Add/Remove CUVA Exemption, Adjusted for Market Conditions, Adjusted to Sales Price, Bld Added, Updated or Razed, Corrective 40% Assd Val (G), Corrective 40% Assd Val (U), Deactivated Parcel, Dispute of Returned Value, L&B Historic Exmp Add/Remove, Land - Taxable to Exempt, Land & Bld - Exempt to Taxable, Land & Bld - Taxable to Exempt, Land & Bld Value Adj For Mkt, Land From Exempt To Taxable, Land Size Changed, Land Value Adjusted For Market, New Bldg at Sale Price, New Parcel, New Parcel at Sale Price, Notice of Current Asseessment, Property Exempt to Taxable, Property Taxable to Exempt, Prorate County Purchase, Records Tag Change, REMOVE CUVA Exemption, Return Filed - Market Adjustme, Return Filed - No Change, Site Improvement To Land, Structure Info Corrected, Structure Value Adj For Market, Under Appeal 85% Value, Zoning or Land Use Change
Assessment Rolls: 2010 Real Property Assessment Roll 1
Tax Year: 2010
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:37 AM Page 1 of 3
TAG 01
COUNTY Unincorporated
Assessment Roll 2010 Real Property Assessment Roll 1
PINCorrection Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS
R7312 061 AIN 32628329/13/2013 3:22 PM - 9/27/2013 12:44 PMAdjusted for Market ConditionsGUILSHAN WILIAM J & SANDRA RGUILSHAN WILIAM J & SANDRA R5230 HARBURY LN 5230 HARBURY LN
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
70,800.00425,500.00
28,320.00170,200.00198,520.00
70,800.00391,600.00
28,320.00156,640.00184,960.00
0.00-33,900.00
0.00-13,560.00-13,560.00
Totals for Assessment Roll 2010 Real Property Assessment Roll 1
Number of Corrections 1
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
70,800.00425,500.00
28,320.00170,200.00198,520.00
70,800.00391,600.00
28,320.00156,640.00
184,960.00
0.00-33,900.00
0.00-13,560.00-13,560.00
Number of PINs Corrected 1
Totals for TAG 01
Number of Corrections 1
Land Market Value
Impr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
70,800.00
425,500.0028,320.00
170,200.00198,520.00
70,800.00
391,600.0028,320.00
156,640.00
184,960.00
0.00
-33,900.000.00
-13,560.00-13,560.00
COUNTY Unincorporated
Number of PINs Corrected 1
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:37 AM Page 2 of 3
Totals for Report
Number of Corrections 1
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
70,800.00425,500.00
28,320.00170,200.00198,520.00
70,800.00391,600.00
28,320.00156,640.00184,960.00
0.00-33,900.00
0.00-13,560.00-13,560.00
Number of PINs Corrected 1
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:37 AM Page 3 of 3
Report:
Criteria
TAGS:
Printed:
Municipality Corrections Report
From Correction End Date:
User:
10/14/2013 9:39:35 AM
GC\JACTAXBATCH01$
All
9/2/2013
To Correction End Date: 9/30/2013
Change Reasons: Accepted Return Value, ADD CUVA Exemption, Add/Remove CUVA Exemption, Adjusted for Market Conditions, Adjusted to Sales Price, Bld Added, Updated or Razed, Corrective 40% Assd Val (G), Corrective 40% Assd Val (U), Deactivated Parcel, Dispute of Returned Value, L&B Historic Exmp Add/Remove, Land - Taxable to Exempt, Land & Bld - Exempt to Taxable, Land & Bld - Taxable to Exempt, Land & Bld Value Adj For Mkt, Land From Exempt To Taxable, Land Size Changed, Land Value Adjusted For Market, New Bldg at Sale Price, New Parcel, New Parcel at Sale Price, Notice of Current Asseessment, Property Exempt to Taxable, Property Taxable to Exempt, Prorate County Purchase, Records Tag Change, REMOVE CUVA Exemption, Return Filed - Market Adjustme, Return Filed - No Change, Site Improvement To Land, Structure Info Corrected, Structure Value Adj For Market, Under Appeal 85% Value, Zoning or Land Use Change, Personal Property Change Value
Assessment Rolls: 2010 Personal Property Assessment Roll 1
Tax Year: 2010
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:39 AM Page 1 of 4
TAG 02
BUFORD
Assessment Roll 2010 Personal Property Assessment Roll 1
PINCorrection Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS
B340211 AIN 36466069/10/2013 12:27 PM - 9/10/2013 5:24 PMPersonal Property Change ValueOMNIMETRIX LLCOMNIMETRIX LLC3060 BUSINESS PARK DR C 5225 BELLEWOOD CT
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
0.0027,894.00
0.0011,150.0011,150.00
209,517.00
83,810.0083,810.00
0.00181,623.00
0.0072,660.0072,660.00
Totals for Assessment Roll 2010 Personal Property Assessment Roll 1
Number of Corrections 1
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
0.0027,894.00
0.0011,150.0011,150.00
209,517.00
83,810.00
83,810.00
0.00181,623.00
0.0072,660.0072,660.00
Number of PINs Corrected 1
Totals for TAG 02
Number of Corrections 1
Land Market Value
Impr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
0.00
27,894.000.00
11,150.0011,150.00
209,517.00
83,810.00
83,810.00
0.00
181,623.000.00
72,660.0072,660.00
BUFORD
Number of PINs Corrected 1
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:39 AM Page 2 of 4
TAG 01
COUNTY Unincorporated
Assessment Roll 2010 Personal Property Assessment Roll 1
PIN
Correction Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS
B342029
AIN 3705181
9/24/2013 11:34 AM - 9/27/2013 7:25 AMDeactivated ParcelEL REY DE TODOS NO 2EL REY DE TODOS NO 26200 BUFORD HWY 2G2J 6200 BUFORD HWY STE 2G-J
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
0.0036,823.00
0.0014,730.0014,730.00
0.000.000.000.000.00
0.00-36,823.00
0.00-14,730.00-14,730.00
PIN
Correction Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS
B350736
AIN 3845188
9/24/2013 11:34 AM - 9/27/2013 7:20 AMDeactivated ParcelGALACTIC MUSIC STOREGALACTIC MUSIC STORE6200 BUFORD HWY 1F 6200 BUFORD HWY STE 1F
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
0.0015,974.00
0.006,390.006,390.00
0.000.000.000.000.00
0.00-15,974.00
0.00-6,390.00-6,390.00
Totals for Assessment Roll 2010 Personal Property Assessment Roll 1
Number of Corrections 2
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
0.0052,797.00
0.0021,120.0021,120.00
0.000.000.000.00
0.00
0.00-52,797.00
0.00-21,120.00-21,120.00
Number of PINs Corrected 2
Totals for TAG 01
Number of Corrections 2
Land Market Value
Impr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
0.00
52,797.000.00
21,120.0021,120.00
0.00
0.000.000.00
0.00
0.00
-52,797.000.00
-21,120.00-21,120.00
COUNTY Unincorporated
Number of PINs Corrected 2
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:39 AM Page 3 of 4
Totals for Report
Number of Corrections 3
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
0.0080,691.00
0.0032,270.0032,270.00
0.00209,517.00
0.0083,810.0083,810.00
0.00128,826.00
0.0051,540.0051,540.00
Number of PINs Corrected 3
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:39 AM Page 4 of 4
Report:
Criteria
TAGS:
Printed:
Municipality Corrections Report
From Correction End Date:
User:
10/14/2013 9:20:45 AM
GC\JACTAXBATCH01$
All
9/2/2013
To Correction End Date: 9/30/2013
Change Reasons: Accepted Return Value, ADD CUVA Exemption, Add/Remove CUVA Exemption, Adjusted for Market Conditions, Adjusted to Sales Price, Bld Added, Updated or Razed, Corrective 40% Assd Val (G), Corrective 40% Assd Val (U), Deactivated Parcel, Dispute of Returned Value, L&B Historic Exmp Add/Remove, Land - Taxable to Exempt, Land & Bld - Exempt to Taxable, Land & Bld - Taxable to Exempt, Land & Bld Value Adj For Mkt, Land From Exempt To Taxable, Land Size Changed, Land Value Adjusted For Market, New Bldg at Sale Price, New Parcel, New Parcel at Sale Price, Notice of Current Asseessment, Property Exempt to Taxable, Property Taxable to Exempt, Prorate County Purchase, Records Tag Change, REMOVE CUVA Exemption, Return Filed - Market Adjustme, Return Filed - No Change, Site Improvement To Land, Structure Info Corrected, Structure Value Adj For Market, Under Appeal 85% Value, Zoning or Land Use Change
Assessment Rolls: 2011 Real Property ALL
Tax Year: 2011
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:20 AM Page 1 of 3
TAG 01
COUNTY Unincorporated
Assessment Roll 2011 Real Property ALL
PINCorrection Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS
R7312 061 AIN 32628329/13/2013 3:22 PM - 9/15/2013 9:11 PMAdjusted for Market ConditionsGUILSHAN WILIAM J & SANDRA RGUILSHAN WILIAM J & SANDRA R5230 HARBURY LN 5230 HARBURY LN
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
70,800.00425,500.00
28,320.00170,200.00198,520.00
70,800.00391,600.00
28,320.00156,640.00184,960.00
0.00-33,900.00
0.00-13,560.00-13,560.00
Totals for Assessment Roll 2011 Real Property ALL
Number of Corrections 1
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
70,800.00425,500.00
28,320.00170,200.00198,520.00
70,800.00391,600.00
28,320.00156,640.00
184,960.00
0.00-33,900.00
0.00-13,560.00-13,560.00
Number of PINs Corrected 1
Totals for TAG 01
Number of Corrections 1
Land Market Value
Impr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
70,800.00
425,500.0028,320.00
170,200.00198,520.00
70,800.00
391,600.0028,320.00
156,640.00
184,960.00
0.00
-33,900.000.00
-13,560.00-13,560.00
COUNTY Unincorporated
Number of PINs Corrected 1
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:20 AM Page 2 of 3
Totals for Report
Number of Corrections 1
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
70,800.00425,500.00
28,320.00170,200.00198,520.00
70,800.00391,600.00
28,320.00156,640.00184,960.00
0.00-33,900.00
0.00-13,560.00-13,560.00
Number of PINs Corrected 1
Municipality Corrections Report
Prior Current Difference
10/14/2013 9:20 AM Page 3 of 3
Report:
Criteria
TAGS:
Printed:
Municipality Corrections Report
From Correction End Date:
User:
10/14/2013 2:48:43 PM
GC\JACTAXBATCH01$
All
9/2/2013
To Correction End Date: 9/30/2013
Change Reasons: Accepted Return Value, ADD CUVA Exemption, Add/Remove CUVA Exemption, Adjusted for Market Conditions, Adjusted to Sales Price, Bld Added, Updated or Razed, Corrective 40% Assd Val (G), Corrective 40% Assd Val (U), Deactivated Parcel, Dispute of Returned Value, L&B Historic Exmp Add/Remove, Land - Taxable to Exempt, Land & Bld - Exempt to Taxable, Land & Bld - Taxable to Exempt, Land & Bld Value Adj For Mkt, Land From Exempt To Taxable, Land Size Changed, Land Value Adjusted For Market, New Bldg at Sale Price, New Parcel, New Parcel at Sale Price, Notice of Current Asseessment, Property Exempt to Taxable, Property Taxable to Exempt, Prorate County Purchase, Records Tag Change, REMOVE CUVA Exemption, Return Filed - Market Adjustme, Return Filed - No Change, Site Improvement To Land, Structure Info Corrected, Structure Value Adj For Market, Under Appeal 85% Value, Zoning or Land Use Change, Personal Property Change Value
Assessment Rolls: 2011 Personal Property ALL
Tax Year: 2011
Municipality Corrections Report
Prior Current Difference
10/14/2013 2:48 PM Page 1 of 6
TAG 02
BUFORD
Assessment Roll 2011 Personal Property ALL
PINCorrection Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS
B340211 AIN 36466069/10/2013 12:27 PM - 9/10/2013 5:24 PMPersonal Property Change ValueOMNIMETRIX LLCOMNIMETRIX LLC3060 BUSINESS PARK DR C 5225 BELLEWOOD CT
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
27,894.00
11,160.0011,160.00
160,520.00
64,220.0064,220.00
0.00132,626.00
0.0053,060.0053,060.00
Totals for Assessment Roll 2011 Personal Property ALL
Number of Corrections 1
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
27,894.00
11,160.0011,160.00
160,520.00
64,220.00
64,220.00
0.00132,626.00
0.0053,060.0053,060.00
Number of PINs Corrected 1
Totals for TAG 02
Number of Corrections 1
Land Market Value
Impr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
27,894.00
11,160.0011,160.00
160,520.00
64,220.00
64,220.00
0.00
132,626.000.00
53,060.0053,060.00
BUFORD
Number of PINs Corrected 1
Municipality Corrections Report
Prior Current Difference
10/14/2013 2:48 PM Page 2 of 6
TAG 01
COUNTY Unincorporated
Assessment Roll 2011 Personal Property ALL
PINCorrection Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS
B400402 AIN 333007929/24/2013 11:35 AM - 9/27/2013 7:36 AMDeactivated ParcelECUD DOLAR & TIENDAS SALVADORENASECUD DOLAR & TIENDAS SALVADORENAS6200 BUFORD HWY STE 2B 6200 BUFORD HWY STE 2B
Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value
59,000.00
23,600.0023,600.00
0.000.000.000.000.00
0.00-59,000.00
0.00-
Recommended