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Work Plan Development
Aschalew AberraHighway Utility Engineer, INDOT
November 20, 2013
2
Outline Learning objectives –why work
plan? Top five reasons why a work plan is
important What are the recent updates?
Target date, signing first or second page, emergency contact, pre-construction & post construction activity, etc.
Work plan development (Process): preparation, review, revision & approval.
Practical exercise
It is the Law! 105 IAC 13-3-3 (b) (1): A work plan shall be
submitted whether or not any facility relocations are required.
It is not a matter of opinion or an option, it is the LAW.
Utilities are obligated to submit their work plans in order to accommodate a highway improvement project.
Focus on deliverables Target out of conflict date.
Pre-construction schedule.
Construction schedule.
Relocation drawing.
Cost estimate & proof of property interest.
A signed commitment/contract
A work plan is a signed commitment by a utility to accurately relocate its facilities on schedule.
Projects are let based on information obtained from utility work plans.
A utility shall be held accountable, for utility related delay claims.
No surprises!
Work plan is a major tool to avoid surprises during construction.
The utility team shall demonstrate due diligence in reviewing & approving work plans.
Last chance before construction stage!
Use of work plan as an input Utility risk management report.
Gantt chart.
Utility special provision.
Utility coordination certificate.
A tool for resolution of scheduling and location conflicts
Preamble 105 IAC-13-2-9: Work plan is defined as a
plan of the utility to carry out facility relocation to accommodate an improvement project.
Use preliminary final project plan (Stage 3/90%).
Prepare and send letter Request Work Plan.
Use the most recent work plan template. Go to the INDOT website.
When is a work plan due? Sixty (60) days for a minor project; and
One hundred twenty (120) days for a major project.
An additional thirty (30) days will be allowed to furnish the work plan if coordination is required with another utility or utilities.
If a work plan is not received on time: contact the authorized representative and notify the oversight agent.
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Work plan revision Non compatible work plans shall be returned
to the utility immediately.
The utility shall submit a revised work plan within 30 days.
If the revised work plan is not compatible, the UC will prepare an alternate work plan.
The utility shall accept/make changes to the alternate plan within 30 days.
12
Section 1: General Information
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General info……cont’d
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Section 2: Location info.
15
Section 3 & 4 Property interest & Work in
contract
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Section 5: Pre-construction
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Section 6: Construction
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Section 7, 8, & 9: Attachments
$500,000.00 (Not Reimbursable)
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Work Plan Review Ensure each work plan is
compatible with: INDOT permit requirements The project plans The construction schedule Other utility relocation work plans
Ensure the relocation scheme and cost for compensable work is reasonable
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Section 10 & 11: Approval
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Work plan addendums: Addendums can either be INDOT initiated or
utility initiated.
A utility shall submit a revised work plan with a new cost estimate (if reimbursable).
The utility coordinator shall review the addendum; and send it to the approval of the oversight agent.
If an addendum is issued during construction, a copy shall be sent to the construction engineer.
22Questions?
Questions?
Practical Exercise Group exercise
Identify 3 or 4 items that need to be corrected.
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