Who We Are... Heather Dawson, PMP Project and Portfolio Manager, Learning Design/Outreach PMO...

Who We Are...Heather Dawson, PMP

Project and Portfolio Manager, Learning Design/Outreach PMO

Previously an Instructional Designer for World Campus Learning Design

Karen Liddick, PMPH

eath

er D

awso

n hm

d13@

psu.

edu

Kar

en L

iddi

ck

klb5

0@ps

u.ed

u

What Portfolio Management Can Do For You

What we are going to talk about...What is portfolio management?

Project alignment with business strategy and goals

Process for project vetting and prioritization

Data-driven decisions

What is Portfolio Management ?Image, “paperwork 2” by Isaac Bowen at https://www.flickr.com/photos/isaacbowen/2752095700

Benefits

➔ Alignment with Organizational Goals

➔ Collaborative Decision-Making

➔ Transparency and Focus

➔ Agility

➔ Comprehensive View of Health and Well-Being

Steering CommitteeImage, “boat 2” by Mark S Oliver at https://www.flickr.com/photos/marksmoliver/6155530352/

Take Away...Determine who will be on your Steering Committee

Develop a charter responsibilities

quorum

operating procedures

Decision-Makingapproval/denial

prioritization

Common definition of Project

Project Intake Image, “funnel render red plastic” by Ajay Parmar at https://www.flickr.com/photos/ajay_parmar/10745246056

Take Away

All requests go through same “funnel”

Standard request/proposal form

Project Proposal EvaluationImage, “paperwork 2” by Isaac Bowen at https://www.flickr.com/photos/isaacbowen/2752095700

Take Away...

Should we do this?

alignment with goals/strategic vision

provides “balance”

Can we do this?

right resources

financial considerations

time

Project PrioritizationImage, “Changed priorities ahead” by Jonas Bengtsson at https://www.flickr.com/photos/jonasb/2876165381

High

strict timeframe, high visibility, management decision

this is where staff time should be focused

Medium

when can’t do any more work on the high priority projects

Low

may or may not eventually get resources

Take Away...

Portfolio Management ActivityIn small groups, review new project proposals and prioritize your portfolio:

evaluate new proposals

review against unit goals

prioritize

timeline

available resources

high, medium, low

Performance ManagementImage, at https://www.pexels.com/photo/car-vehicle-measure-fast-1356

Heather Dawson - hmd13@psu.edu

Karen Liddick - klb50@psu.edu