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Welcome to the Wonderful World of Web-Calendar
The New
School Calendar (SPC) System
1* PLEASE HOLD QUESTIONS UNTIL END OF PRESENTATION *
Default & School-Level Calendar Requirements
LEA 001
Default Calendar 005
Default Calendar 220
LEA 015
Default Calendar 500 School Calendar 002
School Calendar 012
School Calendar 040
LEA 033
Default Calendar 040
Default Calendar 240
Default Calendar 700 School Calendar 001
{ No School-level Calendars }All Grades
All Grades
All Grades
Key: LEA & Calendar Codes
As Required
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Event Record (Type 20, 30, 40, 50, or 60)
Event Record (Type 20, 30, 40, 50, or 60)
Event Record (Type 20, 30, 40, 50, or 60)
Event Record (Type 20, 30, 40, 50, or 60)
Type 10 – Basic Calendar Record
School Calendar “Record Set”
Event Record Types:
Event Record (Type 20, 30, 40, 50, or 60)
Event Record (Type 20, 30, 40, 50, or 60)
Event Record (Type 20, 30, 40, 50, or 60)
Event Record (Type 20, 30, 40, 50, or 60)
Type 10 – Basic Calendar Record
•First Day of Class
•Last Day of Class
•Instructional Minutes Per Day
•Number Periods
•Number Semesters
•Applicable Grades
* Type 20: Teacher-Only Day * Type 50: Emergency Day
* Type 30: Holiday * Type 60: Added or Make-up Time
* Type 40: Early Dismissal Day
Event Record (Type 20, 30, 40, 50, or 60)
Event Record (Type 20, 30, 40, 50, or 60)
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Type 10 - Basic Calendar: Potential Instructional Time
281 Calendar Days
375
Inst
ruct
iona
l M
inut
es281 Calendar Days
375 Instructional
Minutes Measure of Student Instructional Time
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Reflecting "Events" That Affect Available Instructional Time
30 40
Ea
rly D
ism
issa
l Da
y
Sch
ed
ule
d H
olid
ay
50
Em
erg
en
cy D
ays
6020
Te
ach
er
On
ly D
ay
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Web SPC: Different - - But Not Too Different
o School Calendar File Format (SPC001) Has Not Changed
o Uploading Calendar File Replaces All Existing Calendars
o Two Levels of District/School Users:
o LEA View - Look, Extract, Don’t Touch !
o LEA Update - “View” Capabilities + Upload + On-Line Modifications
o Access Granted:
o View - Any Existing School Calendar, Any LEA, Any Year
o Update: 1) View Any Calendar, Any LEA, Any Year Plus
2) Upload, Change, Delete Your Active Session Calendars
o Access & Level Assignment Controlled by Local LEA Security Coordinator
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School Calendar (SPC) System
Basic Purpose: Source for editing dates reported within Student Information System (SIS) records.
Examples: Enrollment and edit dates; disciplinary actions; etc.
Other Uses: Calculating average daily attendance (ADA), average daily membership (ADM), and
monitoring compliance with legislated minimum requirement for instructional time
(i.e., equivalent to 177 days of instruction X 360 instructional minutes per day).
Collection Cycles: Planned Calendars: Opens mid-August thru late in following February.
Processing Period 1 – Supports October 1 (MFP) SIS Data Collection
Processing Period 2 – Supports LEADS Data Collection
Processing Period 3 – Supports February 1 (MFP) SIS Data Collection
Actual Calendars: Re-opens early May thru late July / early August.
Processing Period 9 – Supports End-of-Year SIS Data Collection
Roll-Over
NEW !
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Calendar
https://leads.doe.louisiana.gov/ptl/8
New Entry Point
LEA View
View-Report-ExportAny Calendar FromAny LEA *
*Fine Print: Only EOY (PP9) calendars will be available for years prior to 2008-2009; and only the Feb (PP3) calendars from earlier this school year.
<= Select Year<= Select Processing Period (Oct 1, LEADS, Feb 1, EOY)<= Select LEA (District or Agency)<= Select All Calendars, District Calendars, or Specific Calendar for LEA
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1 2 3 . . Etc.
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Reports
Make Selection
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Export Data
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Created ASCII Text file in SPC001 Format
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Export Data
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Creates comma delimited grade file for all calendars,
LEA 006
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Export Data
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Creates comma delimited event file for all calendars,
LEA 006
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LEA Update
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Restricted to Your Existing Calendars
Make Your Selection
{ Update: Slide 1 of 4 }
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1
2
3
{ Update: Slide 2 of 4 }
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4
5
{ Update: Slide 3 of 4 }
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{ Update: Slide 4 of 4 }
Delete grade or select & add from dropdown list
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Make Selections
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Delete or select/add grade from dropdown list; then press “Update Grades” or “Cancel”
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Make Selection
Press to add new calendar
{ Add: Slide 1 of 3 }
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1. Enter Basic Calendar (Type 10) data first. Clicking “Add” creates first record of calendar set.
2. Continue creation and adding of Event Records. As records are added to list, options for “Edit” and “Delete” appear at right of each record.
3. When all records have been created, click “Validate”.
{ Add: Slide 2 of 3 }
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{ Add: Slide 3 of 3 }
If errors are identified, correct using edit – delete - add functions then re-validate. If no errors, press “Next” to add grades using same process as for “Update Grades.”
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Enter & Verify Selections for Calendar to be Deleted.
Select calendar code
Delete
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Delete
If correct calendar, press
“Delete”
Confirm this is correct calendar
to be deleted.
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UploadUploadUpload
Browse
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View Upload Status
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View Errors
Generate Error Report Export Errors
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School Calendar Error Report
(Saves as PDF)
Exported Errors
(Comma Delimited File)
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View School Calendar Input Data
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Note: This exports data from the selected upload file; which may or may not be the same as calendars currently on Web-Calendar database.
When System Is Closed To Update / Change
No Processing Period has been defined for the school
year selected. You will not be able to view the calendar
data for this school year. (i.e., for update, add, or delete)
Good To Go !Update, Add, & Delete Locked
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When System Is Closed To Update / Change
You cannot upload data at this time. There is no open Processing Period.
You CAN still view, obtain reports, print, and extract prior uploads.
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School Calendar System (SPC) User’s Guide:
http://www.louisianaschools.net/lde/pair/1212.html
Question & Answers:
{ Will Post As PDF At Same WebPage }
Contact:
Robert.Robbins@La.Gov
(225) 342-3619
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