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Passports
Costs
Employment Offer Letters
Visa Process
Flights
What now?
General
Upon Arrival in the USA
Medical Insurance
Medical Examination
WELCOME / INTRODUCTION
PASSPORTS
• 2 to 3 weeks
• ID
• R400 cash
Two clean open facing pages
Valid until November 2018
When applying:
Permanent
Foreign passports – DS160 form
COSTS
Costs:
Refunded to you within first month
of employment
Police clearance fee - $15
Visa processing fee - $190
Spending money - $200 - $250
Healthy / fit
Needs to be completed by 15 September - CPT/PE/JHB
19 September - DBN
Medical evaluation pack
Pathology referral form
Radiology referral form
Medical evaluation form
MEDICAL EXAMINATION
Includes:
X-Ray - Tuberculosis
Urine Test – Drugs / Pregnancy
Blood Test – Hepatitis A, B and C
Medical Examination
– Overall physical / mental health
All clubs
Procedure:
MEDICAL EXAMINATION
LEAVE the form with the doctor
Visit selected doctor (3 days later)
• radiology report
• x-ray of your chest
• identification
• medical evaluation form
• drug test (brown envelope) – opened by doctor
• pregnancy test (females-white envelope) – opened by doctor
Visit pathologist – cover note
Visit radiologist (same day) – cover note
Book appointment with doctor – cover note
No show - cancellation fee
REMEMBER:
• Nurofen
• Painamol
• Stilpane
• Pynstop
• Painamol
• Suncodin
• Stopayne
• Synap forte
• Tramazac
• Tramadol
• Betapyn
• Napacod
• Besemax
• Compral
• Genpayne
• Lentogesic
• Ibupain
• Anti-inflammatories
• Mybulen
• Myprodol
Avoid the following pain medications 48 hours prior to drug test:
Information Care Cross
Approves
Workaway International
MEDICAL EXAMINATION
DO NOT PAY DOCTORS
Workaway International pays on your behalf
Retesting at your own cost
We take out insurance on your behalf (Global Secutive)
Medical insurance / not a medical aid
MEDICAL INSURANCE
24/7 hour emergency service
MEDICAL INSURANCE
What is covered?
Insured during stay abroad
Acute illness / injury
Inpatient treatment – insured amount ($500 000)
Outpatient treatment – co-payment of $100 (once per accident/illness)
When back in your home country
Dental
What is not covered?
Pre-existing medical conditions
COVER / BENEFITS
SCHEDULE OF BENEFITS USD
Insured amount per person per trip 500,000
Hospitalization 100%
Outpatient treatment by a doctor/specialist 100%
Prescribed medicines 100%
Prescribed treatment by a physiotherapist/chiropractor 2,500
Ambulance transportation 100%
Medical Evacuation/Repatriation 100%
Compassionate Emergency Repatriation 100%
Next-of-Kin Accompaniment 100%
Compassionate emergency visit 100%
Board, lodging & local transport for a person who is summoned or
accompany the insured, per day300
Statutory arrangements in the case of death 100%
Home transportation of the deceased 100%
Personal accident – death and disability 15,000
COVER / BENEFITS
Co-payment USD
Co-payment in case of in-patient treatment in an emergency ward which
could have taken place in an out-patient facility350
Co-payment per out-patient claim 100
MEDICAL INSURANCE
Create account…one day prior to leaving South Africa
Handout summary in pack
Visit website – www.esecutive.com / Facebook connect
Pre-certification – inpatient treatment / surgery / CAT scan / MRI
Receive an email – Esecutive (Spam)
Print your Insurance ID card
Present for any medical treatment
Date of employment
EMPLOYMENT OFFER LETTER
Hourly wage
Employer - The Country Club
Settle-in period
Departure date
Offer Letter
EMPLOYMENT OFFER LETTER
Position Wages per hour
Line Cook $13.34
Server Captain $17.64
Server $11.88
Server Assistant $10.25
Bartender $12.06
Host $11.07
Dishwasher $10.25
Housekeeper $10.33
Rec Aide (golf, spa, pool etc.) $11.87
Golf Course Maintenance $11.27
OR
Date of employment
Hourly wage
Hours
Guaranteed 40 hours over 1 week
Deductions
Employer – The Country Club
Settle-in period
Departure date
Guaranteed 80 hours over 2 weeks
EMPLOYMENT OFFER LETTER
Offer Letter
DEDUCTIONS:
Rent
Electricity
Water/Sewer
Furniture
Linen
Crockery/cutlery
Telephone
DSL Connection
Living Expenses - $160 per week
Medicare (1.45%)
Social security (6.20%)
Federal income (claim back)Use reputable company to assist
Taxes (paid to State)
Refundable Security Deposit - $5 per week
EMPLOYMENT OFFER LETTER
EMPLOYMENT OFFER LETTER
Bi-weekly example:
Servers:
Hours Rate Total
Regular 80 11.88 950.40
Overtime 17.82 0.00
Total Gross Income $950.40
Less Expenses:
Social Security 6.20% 58.92
Medicare 1.45% 13.78
Federal Tax (based on one deduction) 88.00
Housing ($160.00 per week) 320.00
Security Deposit * ($5.00 per week) 10.00
Total Expenses 490.70
Net Income $459.70
$459.70 x 2 Pay Periods = $919.40
*Refundable security deposit refunded at the end of the season (as defined in the sublease agreement)
* Federal tax refundable (a portion of this may be refundable)
OR
Date of employment
Hourly wage
Hours
Guaranteed 40 hours over 1 weeks
Deductions
Overtime -
Rate of 1½ times your pay rate for
each hour over 40 hrs per week
Tips
Employer – The Country Club
Settle-in period
Departure date
Guaranteed 80 hours over 2 weeks
Offer Letter
EMPLOYMENT OFFER LETTER
Voluntary housing program
Weekly payroll - $160
Weekly security deposit - $5
Monthly inspections
Responsible for damages
Sublease agreement form
Requests honoured -
(not guaranteed)
Visit website for details – www.workaway.com
Flat mate request form
EMPLOYMENT OFFER LETTER
Transportation
hats / headgear / footwear
no piercings / visible tattoos
cosmetics
hair / beards / goatees / clean shaven
Uniforms
Meals
EMPLOYMENT OFFER LETTER
Housing
Drug Testing
Side Jobs
Medical Care
jewelry
Provided - your responsibility to keep laundered
See pack for extras
Dress Code
US Consulates
Cape Town
Johannesburg
DurbanIn person
Exception – returners who
have an H2B visa that expired
less than one year ago
Process
Preparation
H2B Visa
seasonal work visa
valid for a specific period
(6 - 8 months)
VISAS
Application
Interview
Collection
VISAS
Complete DS-160 form online
www.workaway.com
Take note - specific answers
- contact person/who filed petition/employer
- intended date of arrival/city
- address you will be staying at
- petition number
- monthly salary (USA)
- uploading of photo
Review each section / print (print option) – no print screens
Scan and email – CPT/JHB/PE – 7 Sept / DBN –13 Sept
Approved by Workaway
Printed confirmation – DO NOT LOOSE!
- Barcode must be clear and legible
Sign and submit
VISAS
Make MRV fee payment
Visit US website – create account
Check that your email address is correct throughout the process
Payment – cash or credit card (preferable)
(No EFT/Transfers)
Cash payment instructions
Returners who qualify for mail in service – see special notes
VISAS
Make MRV fee payment
Visit US website – create account
Payment – cash or credit card (preferable)
(No EFT/Transfers)
Cash - ABSA – deposit slip
Email MRV login details (email/password) and proof of payment
Workaway – schedule appointment with US consulate
Credit card – print proof of payment
Returners (mail in service) – email Courier-in authorization
certificate
VISAS
Prepare visa application pack
Printed confirmation page - from DS160 form
Your passport (valid November 2018)
One colour US visa photo (51mm X 51mm)
Proof of payment
Courier-In Authorization Certificate (only for returners who
qualify for the mail in service)
VISAS
Prepare visa application pack
Printed confirmation page – from DS160 form
Your passport (valid November 2018)
One colour US visa photo (51mm X 51mm)
Proof of payment
Proof of ties to South Africa – not for returners who qualify for the
mail in service
Courier-In Authorization Certificate (only for returners who
qualify for the mail in service)
VISAS
Examples of documentation to demonstrate ties to South Africa
Letter from Academic
Institution:
• Studies July 2018
• Proof of payment for registration
STUDIES
Letter from SA Employer:
• Original letter – Signed
• Employment June/July 2018
• Accurate and authentic
Debt such as:
• Study loan
• Vehicle finance
• Life insurance policies
Ownership/Investments:
• Own / paying bond
• Must be in your name
• Business investments
EMPLOYMENT
DEBT OWNERSHIP
Other such as:
• Affidavit e.g. children/marriage
OTHER
VISAS
Prepare visa application pack
Printed confirmation page – from DS160 form
Your passport (valid November 2018)
One colour US visa photo (51mm X 51mm)
Proof of payment
Proof of ties to South Africa - not for returners who qualify for the
mail in service
Signed Confirmation of Payment Form
Signed Enrollment Agreement Form – Returners only
Signed copy of Offer Letter
Lost/Stolen passports – affidavit
Previous visits to the USA – visas (holiday/work/cruise liner)
Siblings/parents in the USA – visas/green cards
Boca West – signed uniform letter
Courier-In Authorization Certificate (only for
returners who qualify for the mail in service)
CAPE TOWN
Workaway Office
13/14/15 Sept
VISAS
JOHANNESBURG
Regus
15/16 Sept
DURBAN
Hotel 64 on Gordon
16/17 Sept
Arrive timeously for your appointment
Deliver completed pack
Visit the consulate
Visa appointment confirmation
Expired passports
Completed pack
PORT ELIZABETH
Beach Hotel
11 Sept
Well presented
Dress conservatively
Pleasant/courteous
Clear idea of plans when contract in USA completed
VISAS
At your scheduled appointment
Appointment dates – emailed to you
“Know Your Rights” as a temporary worker in the USA
Well presented
Dress conservatively
Pleasant/courteous
Clear idea of plans when contract in USA completed
VISAS
At your scheduled appointment
DURBAN
Old Mutual Building, 31st Floor,
303 PixleyKaSeme Street
Processing period: ± 3 working days
JOHANNESBURG
1 Sandton Drive (opp. Sandton City)
Processing period: ± 5 working days
CAPE TOWN
2 Reddam Avenue, Tokai
Processing period: ± 3 working days
Appointment dates
“Your Rights” as a temporary worker in the USA
Visa extensions up north – follow rules
Departures
Luggage
South African Airways / Jet Blue - CPT/DBN/PE
FLIGHTS
Johannesburg
Cape Town
Durban
Port Elizabeth
Duration: ± 24 hours
Check in - International (3 hrs)
- Domestic (1½ hrs)
SAA - JFK Miami / Palm Beach / Ft. Lauderdale
Flight change fee - $250 / Departure city
1 hand [8kg]
Liquids (100 ml)
2 suitcases [23kg each]
1 bag = 158cm
Golf bags (23kg) – see SAA website
Return flight date will change / NO return flight Florida to JFK
All clubs – Oct / early Nov
South African Airways / Delta / Jet Blue - JHB
Medical examination
Completed by 15 Sept (CPT/JHB/PE) / 19 Sept (DBN)
WHAT NOW?
Apply for Visa
26 Sept onwards
Prepare visa application pack
Hand in – 11 Sept (PE) / 13/14/15 Sept (CPT)
15/16 Sept (JHB) / 16/17 Sept (DBN)
Out of town - courier
DS-160 form
Scan and email – 7 Sept (CPT/JHB/PE) / 13 Sept (DBN)
Sign and Submit
Workaway will check
Make MRV fee payment
Cape Town / Johannesburg / Durban consulates
What to pack?
Weather - summer
Departure Pack
General
Flight ticket
Clothes – country club attire for
orientation day (dress pants/dress
shirt with a collar )
Toiletries
Spending money ($200 - $250)
Foreign exchange
WHAT NOW?
Medicine – 7/8 month supply,
prescription, letter from doctor
Travel adaptors
Copies of visa / passport (email)
WEST PALM BEACH
JupiterAdmirals Cove
Jupiter Hills
Loxahatchee
Palm Beach GardensBallenIsles
Mirasol
PALM BEACHFrenchman’s Reserve
Palm Beach Country Club
VERO BEACHWindsor
STUARTMariner Sands
Sailfish Point
Willoughby Golf Club
BOCA AREA
Boca RatonBoca Grove
Boca West
St. Andrews
Stonebridge
The Polo Club
Woodfield
Boynton BeachHunters Run
Delray BeachAddison Reserve
Gleneagles
MIAMIIndian Creek
HERE’S WHERE AND WHEN WE GO
FLORIDA
SOUTH CAROLINA
BlufftonColleton River Plantation
SARASOTA
The Oaks Club
Day 2
Workaway briefing
Day 1
Transportation from airport
Apartment assignments
- Banking
- Policies / procedures
- Club rules
- Bus / work schedules
- Work site orientation
- Training
UPON ARRIVAL IN THE USA
View the Youtube clip on website
2) At will employment
1) Work Ethic
Attitude
Mistakes on job
Moving to another position
Sick leave
3) Discipline
Alcohol / Smoking
Drugs
Behavior
4) Support
Immediate supervisor
Workaway International
GENERAL
5) Early Departure
You pay flight change fee / transport to airport
5) Outings
Optional by club: Possible transportation to two major tourist
attractions(March/April)
GENERAL
Country Club Christmas party - December
Disney World
Universal Studios
Sea World
Key West
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