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We Moved Your Core? What happens when Housing, Greek Life, and Construction Collide. Versus?. Micheal K. Seraphin Coordinator of Purchasing, Willamette University NWACUHO 2010 February, 8, 2010. Why this session?. History between Willamette and National Fraternities - PowerPoint PPT Presentation
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We Moved Your Core?What happens when Housing, Greek Life, and Construction Collide
Versus?
Micheal K. SeraphinCoordinator of Purchasing, Willamette UniversityNWACUHO 2010February, 8, 2010
Why this session?•History between Willamette and National Fraternities
•Commitment on the part of the Willamette
•Student Input & Involvement•Budgeting •Master Planning• My limitations as the presenter – I was the Area Coordinator
for the Fraternities during ¾ of this process, and the Coordinator of Purchasing the other ¼. I do not work in Facilities or Project Management
How did Willamette get to this point?G. Herbert Smith – 1927 DePauw University alum
• President, Willamette University President from 1942-1969
• Secretary General, Beta Theta Pi Fraternity, 1935-1946
• President, Beta Theta Pi Fraternity, 1946-1951
• Fraternities vs. Residence Halls
• Starting in 1946 – Five national fraternities have been housed on Willamette’s campus▫ Beta Theta Pi▫ Delta Tau Delta▫ Phi Delta Theta▫ Sigma Alpha Epsilon▫ Sigma Chi
The ProcessFall 2007 Spring 2008/Summer 20008• Breaking the news
▫ What the men felt▫ Concerns they had▫ How was the University
going to accommodate them?
▫ Entitlement issues• Finding a new home• Controlling the flow of
information• Meetings, meetings, more
meetings
• More meetings• Damage control• Preparation• Making accommodations• Bricks and trees• Damages to the facility• Saving goodbye
Photos - Old Beta Theta Pi 5.30.08
Budget – Demolition of “Old Beta”
Budget Changes Encumbrances Expense to Date(Encum. – Expen.)
Over / Under
Architectural Fees - HEANot to exceed $5k
$ 5,000.00
$ 5,000.00 $ 4,980.00 $ 20.00
Engineering Fees - BMGP Engineering
$ 2,250.00
$ 2,250.00 $ 672.00 $ 1,578.00
Plan Check Fee $ 710.00 $ 709.70 $ 709.70
Permits / Development Fees $ 710.00 $ 702.58 $ 702.58 $ -
General Contractor - HOFFMAN $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Owner Provided Construction $ 600.00 $ 561.27 $ 561.27 $ -
Owner Provided FFE's $ -
$ -
$ - $ -
Asbestos / Lead Abatement at BETA Demo $ 30,500.00
$ 5,000.00 $ 35,450.50 $ 30,450.50 $ 5,000.00
De-Commission Power / HVAC / Site Utilities
$ 2,000.00 $ 152.20
$ 5,051.40
$ 4,122.04 $ 929.36
Salvage BETA Stoop and Chapter Stuff
$ 1,000.00
$ -
$ - $ -
Temporary Secure Baxter In Hoffman $ -
Excavation Fill Hole / Grading / Special Inspect In Hoffman
$ -
$ - $ -
Moving / Storage of BETA Personal Items
$ 2,000.00
$ 4,500.00
$ 6,412.44
$ 6,412.44 $ -
Total $ 186,810.00 $ 9,652.20 $ 198,178.19 $ 192,248.83
Photos - BETA Demo Summer 08
Budget – Backfill of “Old Beta” Budget Changes Encumbrances Expense to Date
(Encum. – Expen.)Over / Under
Architect Fees $ 36,000.00 $ 35,000.00 $ 35,227.04
Equip, Furniture $ - $ - $ 4,251.50
Other Costs $ 3,800.00 $0.00 $ 0.00
Construction $ 7,500.00 $ - $ 6,999.00
Total$ 47,300.00 $ 35,000.00 $ 46,477.54
Photos - Beta Theta Pi Backfill
Budget - General Budget Changes Encumbrances Expense to Date
(Encum. – Expen.)Over / Under
Architectural Fees $ 100,350.00 $ 25,000.00 $ 125,350.00 $ 115,560.84 $ 9,789.16
Architectural Expenses- Added to budget will change
$ 4,990.51
$ 4,990.51
$ 4,990.51
Engineering Fees $ 2,700.00
$ 2,683.40
$ 2,254.40 $ 429.00
Plan Check Fee $ 3,400.00 $ 70.10
$ 3,470.10
$ 3,470.10 $ -
Building Permit(s) $ 4,100.00 $ 486.64
$ 4,472.89
$ 4,472.89 $ -
Abatement $ 24,000.00 $ (136.00) $ 23,864.00 $ 23,864.00 $ -
General Contractor - FORTIS CONSTRUCTION $ 1,137,011.00 $ 87,101.00 $ 1,267,101.00 $ 1,203,745.95 $ 63,355.05
Owner Provided Construction (w/WITS / Security) $ 50,000.00 $ (5,242.12) $ 44,757.88 $ 44,757.88 $ -
Owner Provided FFE's $ 25,000.00 $ (24,325.00) $ 675.00 $ 675.00 $ -
<Less Architectural Fee for Terra South> $ (25,000.00) $ (25,000.00)
TOTAL: $ 1,351,551.51 $ 57,954.62 $ 1,452,364.78 $ 1,403,791.57
Other Construction Costs Budget Changes Encumbrances Expense to Date Purpose
Entrance Controls $ 565.00 $ 565.00 $ 565.00 Entrance
White Glove $ 510.00 $ 510.00 $ 510.00
Christensen Electric $ 14,320.50 $ 14,320.50 $ 14,320.50 Technology Fiber
JE Fire Watch $ 748.00 $ 748.00 $ 748.00
Salem Blue $ 82.68 $ 82.68 $ 82.68
Salem Blue $ 10.10 $ 10.10 $ 10.10
Salem Blue $ 5.40 $ 5.40 $ 5.40
River City Excavation $ 19,465.00 $ 19,465.00 $ 19,465.00 Fire Line
A-1 Striping Co. $ 360.00 $ 360.00 $ 360.00
Lowes $ 60.20 $ 60.20 $ 60.20
Sonitrol $ 1,250.00 $ 1,250.00 $ 1,250.00 Security Fire etc.
Sonitrol $ 1,250.00 $ 1,250.00 $ 1,250.00
River City Excavation $ (5,093.00) $ (5,093.00) $ (5,093.00)
Total: $ 44.757.88 $ 44757.88 $ 44757.88
Photos - New Beta Construction 2008_06_13
Total Expenses to Date…
• $ 1,687,275.82
Photos - Beta Theta Pi 2010
Things to Consider/Lessons Learned
•When to bring students into the process•Communicating with the rest of the
campus•Communicating with the other potential
students/residential communities•Real wants vs. real needs•Dealing with inter-organizational
communication/issues
Thanks for the following:•Jan Gardner – Director of Facilities•Cindy Anderson – Assistant to the
Director of Facilities•The Men of the Gamma Sigma chapter of
Beta Theta Pi•The Men of the Delta Zeta chapter of
Sigma Chi
Questions ?Micheal K. Seraphin
mseraphi@willamette.edu
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