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Village Level Micro-Planning
Program
Supported by: District Administration, Shivpuri and UNICEF, Bhopal
Implemented by: Sambhav Social Service Organization, Shivpuri
Contents District Shivpuri Shivpuri Block VLMP Approach Expected Outcomes Benefits Methodology Phases Preparations Activities Involvement of Children Findings Achievements
District Shivpuri
Population 1440666
Sex Ratio 858
Sex Ratio- Urban 878
Sex Ratio- Rural 855
0-5 Sex Ratio 905
Literacy 59.5
Male Literacy 74.8
Female Literacy 41.5
Shivpuri BlockPopulation 134222
Families 22226
0-3 Children 10179
Male 5142
Female 5037
Target Couple 25700
Panchayat 74
Villages 187
Hamlets 130
Difficult Villages 54
PHC Satanwada
Sub-Center 28
ICDS 112
Temporary ICDS 49
ASHA Worker 49
ANM 28
MPW 20
Trained Dai 187
JSR 187
Private Doctor 100
Sweeper Families 200
Village Level Micro-Planning VLMP is a process of involving the
communities directly in framing the development plan of the villages, and also ensuring optimum utilization of resource.
Approach a five-day long exercise in a particular
village in the Integrated District by a team of Village Planning Facilitators belonging to identified NGOs/CBOs, usually in groups of three or more depending upon the population size and spread of the village.
Facilitators reside in their allotted village for the entire period living on what the villagers can offer in terms of food and place to stay.
Expected Outcomes Registration and certificate to all children within 28 days of
birth. All deliveries by trained people. Breast feeding to infants up to 6 months. Complete Immunization of 90% children. ORS consumption for children suffering from Diarrhea, and
preventive care on respiratory problems. All children get complete doses of vitamin A. No child should fall under grade 3-4 of malnutrition, 30%
reduction in children falling under grade 1-2. All children complete primary education and are linked to the
process of developing basic learning skills. Awareness and knowledge among 15-24 years on HIV/AIDS.
Practicing safe sexual behavior. 50% Reduction in children marrying before age of 18. Ensuring protection of children from unsafe work and
hazardous working conditions.
Expected Outcomes Use of Iodine salt in every household. Outreach of every family to safe drinking water sources,
and no water source should remain malfunction for more than 4 days.
Safe hygiene practices to be followed by every person of the family (washing hands before and after meals and defecation).
Outreach of all to safe hygiene and sanitation facilities. Pre and Post natal care to all pregnant women, and PPTC
services. Facilities for children at ICDS center and health centers on
the basis of individual evaluation. Village level micro-planning in every village. Promoting safe behaviors through behavior change
communication Planned implementation of various child and mother
development programs, and evaluating them on the basis of performance.
VLMP- Benefits Problem solving and decision making on the basis of
alternatives. Helps find root causes of problems. Better understanding of communities on problem
identification, analysis and problem solving. Identifying resources available at village level. Improved community participation in planning Social issues will be a part of the plans. Deprived classes will immediately be identified as primary
beneficiaries. Communities will be able to differentiate between needed
and available services. People will be the key players in planning processes. Increased participation of community and involvement of
panchayats.
Methodology Community Interaction PRA- Social Mapping,
Seasonality Chart. Disseminating key
behavior messages Video Shows “Meena” Involving sarpanch/
secretary
VLMP- Phases Analysis of every village of the district and
problem evaluation Prioritization of problems by the community. Common opinion building and acceptance of
problems. Common opinion on alternatives to problem
solving. Micro-planning of every village on the basis of
common opinion and approval by gram sabha.
Initial Preparations Framing survey formats- village, family Testing survey format Presentation by cultural group (Kala
Jattha)
Organization Preparations Final preparation and rehearsal of
performances to be made by kala jattha. Zero phase and Planning level plan
preparation. Formation of teams Distribution of material Environment building
Zero Phase Activities Village level meetings on
information dissemination regarding VLMP
Family survey Social Mapping Matrix Ranking, Preparing
list of problems, prioritization of problems.
Selection of two people in each meeting who would support in VLMP
Activities Decorative Rope with Flags- 74
panchayats Flash Hoardings- 10 boards Wall writing- 740 locations Banners- 74 Large Hoardings – 2 Awareness Chariot- 170 Children Rally- 74 Visiting places where village planning wont
take place- 27
VLMP- Activities Master Trainer Training – 17 April to 31 April’2005 Training of trainers- 13 June to 17 June’ 2005 Cluster animator training- 20 June to 24 June’2005 Panchayat animator training- 3 Batches Training of cluster animators on street theatre. Inauguration of VLMP program Commencement of VLMP on pilot basis in Suhara,
Sirsod and Tanpur (Training phase) Weighing all children under Bal Sanjeevani Involvement in Pulse Polio Program Implementation of VLMP plan Orientation of Panchayat representatives
VLMP- Process Activities Community Meetings Social Mapping Family Survey Matrix Ranking Volunteer Selection Group Discussion Venn- Diagram Seasonality mapping Time Line Gram Sabha
VLMP- Activity Table Panchayat: 74 Villages: 206 Village Visit: 206 Intensive Visit: 206 Social Mapping: 206 Family Survey: 19209 (approximate) Matrix Ranking: 206 Time Line: 191 Season based change mapping: 191 Venn Diagram: 206 Community Meetings: 768 Gram Sabha: 206 Volunteers: 551
Involvement of Children Rally Painting Competition Educational Games Promotion of moral science Support in social mapping Support in providing survey information Bal Sabha Making efforts to form children clubs and
groups of adolescent girls.
Major Family Survey Findings Low birth registration Low birth certificates issues Incomplete pre-post natal care Use of iodine salt in very few houses Lack of knowledge on HIV/AIDS Low institutionalized deliveries Traditional home based treatment of Pneumonia Family having average 4-5 children Very low number of girls attending schools Iron folic acid consumption low.
Problem, Cause and Solution Problem Cause Solution
1 Drinking Water Hand pumps not working Hand pump maintenance should be in the hands of community
Repairs works not done in time With the falling water level, all the hand pumps should be rechecked and re-engineered as per need
People ignorant on taking ownership Rain water harvesting should be done
Technical Problems
2 Open Defecation Mindset of going out for defecation Awareness on relation of diseases with open defecation, and relation of diseases with poverty.
Uncomfortable in using toilets Construction of household toilets
Low preference to low cost toilets Government should take timely disbursement of funds at priority
Problem, Cause and Solution
Problem Cause Solution
3 Garbage/ Contamination
No place available for disposal Construction of compost pits
Garbage dumped outside house Panchayat should provide community place for garbage disposal, for people who cannot construct compost pit.
Waste water and child feces drained at door step
Awareness and BCC on Hygiene, Sanitation and Safe Health Behaviors
4 Girl Child Education Responsible to be at home and look after young ones
Sensitizing parents on the importance of girl child education.
Sexual exploitation by the teachers PTA should be made active
Mindset of sending girls for education is of no use
Outreach of girl child education schemes should be facilitated
Problem, Cause and Solution Problem Cause Solution
5 Distribution of Nutrition at ICDS
Irregular distribution, once in 3 months Distribution of nutrition should be done strictly on monthly basis.
ICDS not opening as in the prescribed format
ICDS should open on time, and Panchayat should be given responsibility of working as a watch group.
6 Irregular Immunization by ANM
ANM live in city and report to village rarely
ANM should stay at sub-center, this will increase immunization coverage and institutional deliveries.
Have no proper MIS to track record Capable supervisory work to be done.
Records and authenticity should be checked regularly on monthly basis.
Problem, Cause and Solution Problem Cause Solution
7 Employment Work not available in nearby areas resulting in migration
Employment generation to be done by Government
National park area being increased, and mines being shut down
Fixed decisions should be taken regarding boundaries of National Park.
8 Electricity Due bills Bills should be paid on time, and people paying bills on time should be provided regular electricity
Theft (More than one person using a connection)
In cases where free electricity is being provided, there should be a monitoring system to check the supply and consumption.
Long time cut-offs
Problem, Cause and Solution
Problem Cause Solution
9 Ration Distribution
(PDS)
PDS shops not opening regularly PDS should open regularly.
PDS influenced by power centers of
village
Panchayat should have a watch dogcommittee who looks at thefunctioning of PDS
Ration weighed less, supplied less Surveillance should be done on the distribution of ration
All Should be bought at once in one day Arrangements for taking ration in installments as per convenience
10 Birth Registration
Certificate
Ignorant attitude of community Efforts should be made to sensitize community on importance of birth registration.
No initiative by Secretary to promote
Birth Certificate
Monitoring of the program should be done by Janpad
SeasonalityMonth Disease 1 Disease 2
January Pneumonia Cold, and Cough
February Pneumonia, Respiratory Problem Cold, and Cough
March Diarrhea Boils
April Diarrhea, Fever Boils
May Diarrhea Heat Stroke
June Diarrhea Heat Stroke
July Diarrhea Conjunctivitis
August Malaria, Jaundice Skin Disease
September Malaria, Jaundice Skin Disease
October Cough, Pneumonia Common Cold
November Cough, Pneumonia Common Cold
December Cough, Pneumonia Common Cold
Community Level Issues Garbage Open Defecation Washing hands before meals Washing hands after defecation Not using ladle for drawing water Breast feeding Personal hygiene Village sanitation Leaving waste water standing on roads Other feeding to infants before 6 months Iodine Salt Consulting quacks Girl child education Low number of girls from backwards classes Caste discrimination Participation of women and children in decision making
Community-Government Level Issues Drinking water Birth registration Education not efficient Electricity Using ORS Toilet Construction in BPL families
Government Level Issues Distribution of supplement at ICDS Immunization by ANM ANM not staying at Sub-center Unemployment Distribution of Ration (PDS) Distribution of Birth Registration Certificate No ICDS building No sub-center building School building not adequate Roads
Achievements Accredited Health Activist ASHA selection given in the
hands of Sambhav. Success in establishing 42 temporary ICDS centers. Promotion of Nutrition Supplement to children falling in 3-4
grade of malnutrition. 268 children have been admitted in district hospital till now.
Establishment of 2 NRC centers for malnourished children, a result of Sambhav’s advocacy efforts.
311 early marriages stopped 319 child labor linked with formal schools Gradual improvement in institutionalized deliveries,
especially in villages: Girmora, Mehdawali, Manakpur, Bichi, Arjungawan, Gatwaya
Promoting household toilets has helped initiate construction of household toilets in Lalgarh, Khyawada Kalaan, Khorgaar, Theh, Satanwada, Patara, Sakalpur, Chaand, and Bara.
Monitoring StructureGovt. of Madhya PradeshUNICEF, Bhopal
District Level Task Force, SHIVPURI
BLTF – BadarwasNGO - Rachna
BLTF – KolarasNGO - CID
BLTF – ShivpuriNGO - Sambhav
P1 P2 P3 P4 P5
1 Coordinator/Block
2 Supervisors/ Block
7 - 8 Facilitators/ Supervisor= 15 facilitators/Block
5 Panchayat/Facilitaor AND8 Volunteer/Panchayat =40 volunteers/ facilitator Reporting Relationship
Monitoring Relationship
BLTF – PichoreNGO - Parhit
Direct PCA
Reporting Format- Part INarrative Summary Objectively Verifiable Indicators Progress Process involved
Output 1Enable the community to
continuously assess, analyze and take action whenever required on issues affecting their children and women
Volunteers identified from all villages of the project area and trained in community monitoring and IPC skills
Community Monitoring System established in all Panchayats of the project area with regular monthly review meetings on indicators decided by the community
Regular Gram Sabhas being held (atleast one in each quarter) with quoram requirements met and with discussions on issues affecting women and children
Project Functionaries identified and database prepared (attachment 1)
Volunteers identified and database prepared (attachment 2)
Training Plan prepared (attachment 3)
Consolidation of PRA findings done – Village Information Table prepared (No. of Panchayats)
20% of the project area identified for setting up child friendly Panchayats List of selected Panchayats attached. (attachment 4)
Intensive dialoging with the community initiated in Child Friendly Panchayats (social maps, matrix ranking, action plan revisited)
Village Information Centre Set up in ….. Panchayats
Monitoring Plan for the month of November ’06
(attachment 5)Monitoring Plan for the month of
December 2006(attachment 6)One large village meeting held to
initiate this phase of community programming (no. of meetings…)
Reporting Format- Part IIOutput 2Support the
community in its endeavor to realize its aspirations through development and strengthening of a reference – redressal system
A volunteer federation structure created with adequate representation at the Panchayat, Cluster and Block Level
Regular representation of the issues affecting the community by Volunteer & NGO representatives in the Block Level and District Level Task Force Meetings.
No. of meetings at the Cluster and village level with volunteers explaining to them the future strategy of the programme
Consolidation and analysis of the Household and PRA findings at the Block Level – ready for presentation in the BLTF/DLTF meetings
Reporting Format – Part IIIOutput 3Promote Key
Behaviors essential for survival, growth and development of children and help in demand generation (raising aspirations) for basic and essential services
Wall Paintings, Bal Melas, Exhibitions as detailed in the NGO action plans completed
Increase in the level of Knowledge, awareness and practice by 30% over the village planning baseline on 4 key behaviors
Report in accordance with the BCC reporting format (attachment 7)
Task Load Analysis of VPF Panchayats
Days P1 P2 P3 P4 P5
1 ABC
2 DEF
3 ABC
4 DEF
5 ABC
6 DEF
7 ABC
8 DEF
9 ABC
10 DEF
11 Meeting with Volunteers at Cluster Level
12 Meeting of Functionaries at Block Level
A Institutional Delivery
B Birth Registration
C Malnourished Children
D Girl's Education
E Individual Toilets
F Immunization - MCD
Points to be noted –
1. The Facilitators will be working for at least two days in each of their 5 Panchayats
2. 2. They will be responsible for achieving 100% across the 6 indicators in integrated districts and 80% level in the remaining 4 Panchayats.
LFA- SynopsisNarrative Summary Objectively Verifiable Indicators Means of Verification Assumptions
GoalTo promote survival,
growth and development of Children in Shivpuri district of Madhya Pradesh
30% improvement over and above the agreed baseline across all the 17 indicators listed in the 19th Nov. Memo
Repeat village planning household survey
Analysis of available and future data from NFHS, NSSO, RCH, SRS, CRS
Sufficient political and administrative will exists for social development and child rights
Strategic ResultTo enable and support
the community so as to ensure the realization of their aspirations for survival, growth and development of their children
Analysis, Redressal (at the level of the community) and reference of issues affecting children and women in the Panchayat and in the Gram Sabha
Regular representation of issues affecting children and women in the BLTFs and DLTF and their timely and effective redressal
Monitoring Reports on Gram Sabhas from Govt. Counterparts, NGOs and UNICEF Extenders
Monthly Progress Report on implementation of action plan from NGOs
Minutes of the Meeting of DLTF, BLTF and Review Meetings
Sufficient resources and administrative will exists at the District and Block Level to accept,
continuously monitor and address issues which might be different from line department programme priorities.
Panchayat Fact Sheet: Part I
Panchayat Fact Sheet: Tanpur
S.No. Particulars Tanpur Jhund
1 Panchayat Tanpur
2 Sarpanch Rampal Jatav
3 Secretary Girraj Sharma
4 Volunteer Bharat Yadav, Harnaam Jatav Vijay Rawat, Karan Rawat
5 Anganwadi Worker Hemlata Gautam Shreebai
6 ANM Meena Vyas
7 MPW Bal Mukund Kushwaha
8 Teachers
Manoj Shrivastava, Tulsi Das Dubey, Lokesh Bobal, Surendra Bhatnagar, Shashikant
Arya, Parsadi Lal Arya, Anil Khare, Uttam Chand Soni, Ramniwas Bhargava,
Neelkant Dubey
Kishori Sharan Chourasiya, Santosh Sharma, Neeraj Sharma
9 PHE Mechanic Kali Charan
10 Total Population 1091 279
11 Female 603 164
12 Male 488 115
13 SC 383 67
14 ST 0 0
15 Others 708 212
16 0-3 Years 98 14
17 3-6 Years 114 35
18 6-14 Years 203 52
19 Kaccha House 141 37
20 Pakka House 16 5
21 Total Houses 157 42
22 Toilets 4 0
23 Pregnant Women 7 1
24 Newly Wed Couple 5 1
25 Handpump 11 3
26 Well 7 1
27 Tap 0 0
Panchayat Fact Sheet: Part II
28 Primary School 1 1
29 Middle School 1 0
30 High School 0 0
31 PHC Satanwada
32 Sub Center Tanpur
33 Iodine Salt Consumption 130/157 20/42
34 Primary Diseases Malaria, Diarrhea, Fever
35 Primary Agricultural Crops Wheat, Gram, Soyabean
36 Source of Income Agriculture, Agricultural Labour, Labor
Panchayat Fact Sheet: Part III
Volunteer Federation
BlockLevel
Cluster Level
Panchayat Level
2 volunteers represent the community at the Block Level Task Force
30 Volunteers
Two Volunteers from each cluster
150 Volunteers (2*75 Panchayats)
2 Volunteers represent each Panchayat
8 volunteers from each Panchayat
BLTF/DLTF
District Level Task Force
(Headed by Collector)
Block Level Task Force
(Headed by SDM)
Volunteer Federation
•CEO, Janpad
•BMO
•BEO
•PHED
•M & C D
•NGO
•VFR
•CEO, ZP
•CMO
•DEO
•DPO
•PHED
•AJKV (Tribal)
•M & CD
•NGO
•VFR
Future Directions and Components Village Information Centers
Data collected during VLMP Information on various government schemes
Mother and Child Health IEC Material (Mother, Child and Key Messages)
Setting up a community monitoring system at village and Panchayat level which empowers community to come up as a pressure group and promote demand generation for safeguarding the lives of mother and children.
To empower volunteers to play a dual role as community facilitators as well as pressure persons for service delivery on service providers.
To build and create 15 model child friendly Panchayat which intensive interventions later forecasted to be replicated in all the Panchayats of a block.
Building a volunteer federation in a hierarchical manner which has representation from villages and clusters at the block and district level, and which acts as representative of the community to share various related issues.
Next Phase Activities Training of volunteers Establishing community monitoring Monthly review meetings at village level Strengthening Gram Sabha Creating volunteer federation Promotion of 4 key behaviors
Exclusive Breastfeeding Girl Child Education Hygiene and Sanitation Practice HIV/AIDS
Training of HIV/AIDS Children New Agency
Recommended