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Valley Metro RPTA Preliminary FY16 Budget Overview
Budget and Finance Subcommittee April 2, 2015
Budget Schedule FY16
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Jan 14 - Board approves Agency goals Feb 19 - Board approves service changes effective April 2015 Feb 20 - Prelim FY16 Budget delivered to Fin. Working Group Feb 27 - Executive Summary / 5 year Plan posted to website Mar 20 - 30 day review period….Member City Comments Mar 25 - Draft Budget delivered to TMC/RMC/BFS Apr 1 - Budget presented for information to TMC/RMC Apr 2 - Budget presented for information to BFS Apr 16 - Budget presented to Board of Directors for information May 21 - Board Meeting – Budget Adoption
FY16 Revenues $284.7M
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$0.0 $20.0 $40.0 $60.0 $80.0 $100.0 $120.0 $140.0
Public Transportation Funds
Transit Service Agreements
Federal Grants
METRO Rail Reimbursement
Fixed Route Fare Revenues
AZ Lottery Proceeds
Regional Area Road Funds
Other Revenues
Carry forwards and Reserves
FY16 FY15 Valley Metro RPTA Sources of Funds FY16 vs FY15
FY16 Revenues $284.7M
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Funding Sources FY16 FY15 Change $
Public Transportation Funds $133.9 $127.7 $6.2Transit Service Agreements 30.1 29.4 0.7Federal Grants 33.7 38.4 -4.7METRO Rail Reimbursement 16.9 15.3 1.6Fixed Route Fare Revenues 16.1 16.1 0.0AZ Lottery Proceeds 11.3 11.5 -0.2Regional Area Road Funds 4.8 4.7 0.1Other Revenues 2.0 1.6 0.4Bond Proceeds 0.0 0.0 0.0Carry forwards and Reserves 35.9 80.0 -44.1Total $284.7 $324.6 -$40.0
FY16 Expenditures $284.7M
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0 20 40 60 80 100 120
+ Passenger ServicesFixed Route Bus Operations
Paratransit OperationsLead Agency Disbursements
Regional Vanpool Service+ Regional Transit Services
Marketing and OutreachCall Center
ADA ComplianceRideshare and Trip Reduction
Service and Capital Planning+ Capital Activities
Bus EquipmentParatransit Lead Agency Capital
Vanpool FleetFacilities and equipment
+ Fiscal & Administrative ServicesValley Metro Rail Staffing
Light Rail Lead Agency CapitalArizona Lottery Fund Disbursements
Debt ServiceValley Metro Administration
FY 16 FY 15 Valley Metro RPTA Uses of Funds FY16 vs FY15 (Millions)
FY16 Expenditures $284.7M
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Uses of Funds FY16 FY15 Change $
Lead agency disbursements $67.7 $77.0 -$9.3Transit service contracts & fuel 88.8 84.3 4.5Capital 25.9 30.5 -4.6RPTA & METRO Personnel Costs 26.4 24.9 1.5Bond Principal & Interest 24.2 24.2 0.0Contractual Agreements 4.0 5.6 -1.6AZ Lottery Disbursements 11.2 11.2 0.0Lead Agency Bond Disbursements 25.0 56.0 -31.0Other Costs 11.2 10.8 0.4Carry forwards to Reserves 0.3 0.1 0.2Total $284.7 $324.6 -$40.0
Baseline: Fixed Route Bus
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FY15 FY16 ChangePassenger Boardings 17,552,346 17,727,822 1%Vehicle Revenue miles delivered 11,780,473 11,876,349 1%
Number of Routes operated 49 49 Number of Fleet (VOMS) 268 268
Boardings per Revenue Mile 1.49 1.49 0%Operating cost per passenger $4.04 $4.08 1%
Operating Costs $70,829,656 $72,383,518 2%Fare Revenues $13,666,247 $14,408,604 5%Fare Recovery 19.3% 19.9%
Fixed Route Bus – Fuel Cost FY16 East Valley (Tempe Facility)
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Tempe Facility Fuel Mileage Gallons Cost/Gal. Total
LNG to CNG* 7,412,151 1,906,410 $ 1.58 $ 3,014,034
Diesel 821,735 271,188 $ 2.50 $ 677,970
LNG* 466,236 367,498 $ 0.93 $ 341,773
Unleaded 174,175 76,853 $ 2.10 $ 161,391
Subtotal 8,874,297 2,621,949 $ 4,195,168
Contingency $ 315,376
Total $ 4,510,544
*LNG is converted to CNG in Tempe. Budget combines both as LNG.
Paratransit Demand Service
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FY15 FY16 ChangePassenger Boardings 476,315 521,844 10%Trips delivered 435,316 477,358 10%
Operating cost per Trip $28.13 $29.22 4%
Operating Costs (Gross Project Costs) $12,244,122 $13,949,699 14%Fare Revenues $1,540,711 $1,749,604 14%Fare Recovery 12.6% 12.5% 0%
Vanpool Program
10 * Fuel costs are paid by passengers directly and not a part of operating costs shown
FY15 FY16 ChangePassenger Boardings 1,166,424 1,239,326 6%Vehicle Revenue miles delivered 6,104,716 6,486,261 6%
Number of Vanpools operated 400 425 6%Number of Fleet 432 457 6%
Boardings per Revenue Mile 0.19 0.19 0%Operating cost per passenger $0.87 $0.84 -3%
Operating Costs * $1,012,104 $1,045,350 3%Fare Revenues $1,045,388 $1,087,164 4%Fare Recovery 103% 104% 1%
Regional Services
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Regional Marketing
FY16 Initiative:
Website
Development
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FY16 Personnel Costs
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Personnel costs represent 9% of the overall FY16 Agency Budget
FY16 Personnel Costs
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• Compensation change assumptions
Salary merit increases based on performance 3% over FY15 base, with departmental control
• Fringe Benefits held to 3% increase over FY15 base
Health Care plan design to hold costs within budget ASRS small decrease in rates 11.47% vs. 11.54%
• Salary Ranges adjusted upward by 2%
Ranges last adjusted in July 2007 Based on compensation study – 15 peer employers
Benchmarked more than 50 comparable positions
FY16 Personnel Costs
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Sixteen new agency positions: • IT network systems and security (2 FTE) • increased operations maintenance activities related to six new
miles of Rail Operations service (14 FTE)
FIVE YEAR PLAN OVERVIEW FY 2016 THROUGH FY 2020
Valley Metro RPTA
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Revenue Forecast - PTF
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Five Year Operating Assumptions
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• The Public Transportation Fund grows by approximately 4.5% annually
• Fares grow by 2% annually; with a fare increase assumed in FY17
• Paratransit ridership drives an 8.6% increase in number of trips delivered
• Operating Contracts three percent (3%) general • Fixed Route bus contract rates will rise • Evaluating impacts of labor agreements • Years FY17 and beyond will be updated
• Planning, Administration, and Regional Services costs annual inflated two percent (2%)
Forecast - Fixed Route Service and Funding Changes
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FY16 Enhance service on Route 72, Scottsdale/Rural Road Adjust service on the Main Street and Arizona LINKs due to the LRT extension
FY17 No service changes
FY18 Begin Route 104 Saturday service in Chandler
FY19 Begin PTF funding of Route 50 in Scottsdale
FY20 Begin PTF funding of the Avondale portion of Routes 562 and 563
Service Planning Working Group to bring proposed changes through Board Approval Process with Short Range Transit Plan
Five Year Operating Forecast - Revenues
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(thousands)5-YearTotal
RevenuesPublic Transportation Fund (ADOT) 733,932$ PTF Bond Proceeds 61,257 Less: Debt Service Bus & Rail (149,124) Less: Rail Capital Funding (current) (253,861)
Net PTF for Operations 392,204$
Other Regional Funds 25,749$ Federal Funds 41,119 Transit service reimbursements 165,486 Fare Revenues 96,527 Interest and other revenue 160
Total revenues 721,246$
Five Year Operating Forecast - Expenditures
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(thousands)5-Year
Expenditures TotalOperations
Fixed Route 447,265$ Paratransit - EVDAR 51,398 Alternative Trans. Ridechoice, NWDAR, MS 20,217 Vanpool Service 5,545 ADA 100,992
Total operations expenditures 625,417$
Transportation Demand Management 7,140$ Planning & Administration 24,594 Regional Services 41,731 Safety & Security 1,835 Operations Contingency 1,150
Total expenditures 701,867$
22
0
20
40
60
80
100
120
140
FY16 FY17 FY18 FY19 FY20
Bus Fleet Purchases by Member City Five Year Plan FY16-FY20
Glendale Phoenix RPTA Scottsdale Tempe
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0
20
40
60
80
100
120
140
FY16 FY17 FY18 FY19 FY20
Vanpool Purchases by Type Five Year Plan FY16-FY20
Replacement Expansion
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$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$9.0
FY16 FY17 FY18 FY19 FY20
$ m
illio
ns
Facilities and Equipment Five Year Plan FY16-FY20
Facilities Equipment
FY16 Facilities and Equipment: Scottsdale/ Rural Road bus stop improvements and traffic signal priority Peoria Transit Center & PNR 59th Avenue and Laveen PNR North Glendale PNR 51 Bus APC installations Regional Communications Upgrade Fare Collection System Development State of Good Repair 34 Bus engine rebubilds/ 5 transmissions
Five Year Capital Program- Revenues
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Five Year Capital Program- Expenditures
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27
Fund Balance Projection
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Fund Balance Projection
End of Presentation
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Finance Division FY15 Q3 Report
Valley Metro Budget and Finance Subcommittee April 2, 2015
Valley Metro RPTA Operating Results – Q3
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Agency FTE's Budget vs. ActualFor the quarter ending March 31, 2015
3rd Quarter
Valley Metro Integrated Budget ActualVariance (Unfav.)
Staff (Full Time Equivalents) 296 264 32
RPTA Budget vs. Actual Report $ MillionsFor the quarter ending March 31, 2015
3rd Quarter Year to Date
Operations Expenditures Budget ActualVariance (Unfav.) Budget Actual
Variance (Unfav.)
Fixed Route Bus 20.3 19.0 1.3 60.8 58.8 2.0Paratransit 7.0 6.7 0.3 21.1 19.7 1.4Vanpool 0.2 0.1 0.1 0.6 0.5 0.1Regional Services 2.8 2.5 0.3 8.3 7.2 1.1Planning 0.9 0.2 0.7 2.8 1.6 1.2Administration 0.6 0.5 0.1 1.8 1.5 0.3METRO Rail (Salary, Fringe, OH) 3.9 3.5 0.4 11.8 11.2 0.6
Total Operations Expenditures 35.7 32.5 3.2 107.2 100.5 6.7
Open Positions Status
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Valley Metro Integrated AgencyFY 2015 Adopted Positions - Status Update
FY15 - Q2 FY15 - Q3
DivisionDecember
OpenMarch Open
Operations and Maintenance 16 21Administrative & Organizational Development 3 4Planning & Development 3 3Safety & Security 2 2Communication & Marketing 0 0Design & Construction 0 1Finance 0 1
Total Open Positions 24 328% 11%
Total Authorized Positions 296 296
Valley Metro RPTA Capital Results – Q3
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RPTA Budget vs. Actual Report $ MillionsFor the quarter ending March 31, 2015
3rd Quarter Year to Date
Capital Expenditures Budget ActualVariance (Unfav.) Budget Actual
Variance (Unfav.)
Bus PurchasesValley Metro 0.2 0.0 0.2 0.7 0.0 0.7Lead Agency 0.0 0.0 0.0 0.1 0.0 0.1
Paratransit VehiclesLead Agency 0.1 0.0 0.1 0.2 0.0 0.2
Vanpool Vehicles 0.5 0.0 0.5 1.6 0.0 1.6Other Capital 0.4 0.0 0.4 1.1 0.0 1.1METRO Rail 27.2 22.5 4.7 81.6 71.0 10.6
Total Capital Expenditures 28.4 22.5 5.9 85.2 71.0 14.2
Recommended