Using Technology in Monitorin g and Evaluation (e-ProMIS)

MINISTRY OF DEVOLUTION AND PLANNING.

M&E DEPARTMENTWELIME

Using Technology in Monitorin g and Evaluation

(e-ProMIS)

Monitoring & Evaluation

Is a management tool for ensuring or determining effectiveness, efficiency, impact and sustainability.

It has continuously been improving over timeFrom traditional M&E to Results based M&EIn Kenya, M&E was pursued in Ernest from

2004 during the ERS period and now in the vision 2030 period

Definations

• Monitoring- Is a Continuous function,• Uses systematic methods for collection of

data on specified indicators• Evaluation - Systematic and objective

assessment of an on-going or completed project, programme or policy (including its design, implementation and results).

Foundation for M&E

For M&E to be effective, it must approach issues by a specific logic

Is this basic logic that allows the tool to identify facts possibly hidden to a casual eye and allow directing on what should be.

This is the logic that we intended to get effected through technology.

(Logframe)

Is a tool for improving the planning, implementation, management, monitoring and evaluation of policies, programmes and projects.

It is a way of structuring the main elements and highlighting the logical linkages between them.

It helps to identify the expected causal links in the results chain, i.e., inputs + processes – outputs – outcomes - impact

What can we use it for?

Improving quality of project and program designs by:

■ Summarizing design of complex activities.■ Assisting the preparation of detailed operational

plans.■ Providing a base for activity review, monitoring, and

evaluation.ADVANTAGES:■ Ensures that decision-makers ask fundamental

questions and analyze assumptions and risks.

■ Calls for increased engagement of stakeholders in the planning and monitoring process.

■ When used dynamically, is an effective management tool to guide implementation, monitoring and evaluation.

Cont’

DISADVANTAGES:■ If managed rigidly, stifles creativity and

innovation.■ Training and follow-up are often required.

NOTE:

Presentation of the Logframe is usually in a vertical and Horizontal flow

Vertical Logic

Tests whether the sum of activities and lower level results is sufficient to achieve the higher level results. i.e

Are all the activities listed under a particular output statement sufficient to achieve the output?

Will all outputs listed under a particular outcome be sufficient to achieve the planned outcome?

Will the outcomes listed under a strategic result (Goal) be sufficient to achieve the strategic result?

Risk in Vertical logic

There remains a risk that our assumptions at planning stage could be wrong, e.g. for a conference, Invite 50 people, book a venue, bring facilitators etc does this really mean we have achieved the target of holding a conference!. ……….. Why?

The Log frame identifies such critical planning assumptions in order to reduce the risk of failure.

Example Logframe

Narrative Summary

Indicators

Means of Verification

Assumptions/ Risks

Goal Sample survey

Purpose/objective /OutcomeImproved transport system

Interviews

Outputs

Standard Gauge railway line constructed

Observation. Interview

Cont’

Narrative Summary

Indicators

Means of Verification

Assumptions/ Risks

Activities1.Laying rail tracks

Resources

Main Benefit

When used dynamically, is an effective management tool to guide implementation, monitoring and evaluation.

Only a complete causal analysis will lead to a results framework that would ensure results are achieved and that development partners can identify their roles.

Application of Logframe in the system

The M&E ModuleIn view of the need to monitor the realization

of outcomes at the national level, and by fact that this are closely related to implementation of projects a relation is established between the projects and the targets set at various levels of results i.e output and outcome levels as illustrated.

Outcome Outcome indicator

Target Project Project weight in relation to the target

e.g Improved quality of Education

Pupil :teacher ratio

43:1 i 30%

ii 25%

iii 45%

Textbook: pupil ratio

1:3 lower primary

iii

1:2 higher primary

i

ii

Data Entry - M&E Application

Reports from the System

Location

Outcome or output

Indicator baseline target Achiev’.