View
216
Download
2
Category
Preview:
Citation preview
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 2 of 211
Contents How To Use This Guide: ...................................................................................................................................... 4
The Difference between a Template and a DataBook: ....................................................................................... 5
SECTION 1: DATABOOKS AND TEMPLATES PRIMARILY USED BY FAs AND OTHERS IN THE FIELD .................... 6
KFS DATABOOKS: ................................................................................................................................................ 6
KFS AR DataBooks ........................................................................................................................................... 6
KFS AR DataBooks > Field AR Templates: ................................................................................................... 6
KFS Contracts + Grants DataBooks: ................................................................................................................ 9
KFS Contracts + Grants DataBooks > Field Reports: ................................................................................... 9
KFS GL DataBooks ......................................................................................................................................... 25
KFS GL DataBooks > Field GL Templates: .................................................................................................. 29
KFS GL DataBooks > Field GL Templates >Appropriated Funds Budget & Cash Templates ..................... 53
KFS Labor Ledger DataBooks: ....................................................................................................................... 66
KFS PurAP DataBooks > Audit Reports .......................................................................................................... 72
KFS PurAP DataBooks > Field Templates ...................................................................................................... 73
TEMPLATES: ...................................................................................................................................................... 74
KFS AR DataBooks: ........................................................................................................................................ 74
KFS Capital Assets DataBooks: ...................................................................................................................... 75
KFS Contracts + Grants DataBooks ............................................................................................................... 77
KFS GL DataBooks ......................................................................................................................................... 79
KFS Labor Ledger DataBooks ........................................................................................................................ 80
KFS PurAP DataBooks .................................................................................................................................... 81
SECTION 2: KFS DATABOOKS: PRIMARILY USED BY CENTRAL OFFICES (ORS, GALC, PFMO) .......................... 88
KFS AR DataBooks ......................................................................................................................................... 88
KFS AR DataBooks> Audit Reports: Primarily Used by Central Offices (ORS, GALC) ............................... 88
KFS Capital Assets DataBooks: Primarily Used by Central Offices (PFMO) .................................................. 90
KFS Contracts + Grants DataBooks: Primarily Used by Central Offices (ORS) .............................................. 90
KFS Contracts + Grants DataBooks: .......................................................................................................... 90
KFS Contracts + Grants DataBooks > Field Reports: ................................................................................. 91
KFS GL DataBooks > Audit Reports: Note: Audit reports are typically used by GALC .................................. 93
KFS GL DataBooks > Audit Reports: .......................................................................................................... 93
KFS GL DataBooks > Audit Reports > FxMR094 ........................................................................................ 95
KFS GL DataBooks > Audit Reports > FxMR095 ........................................................................................ 96
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 3 of 211
KFS GL DataBooks > Audit Reports > FBDR043 > Parameterized ............................................................. 99
KFS GL DataBooks > Audit Reports > FBDR043 ....................................................................................... 104
KFS GL DataBooks > Audit Reports > FHDR043 > Parameterized ........................................................... 107
KFS GL DataBooks > Audit Reports > FHDR043 ....................................................................................... 112
KFS GL DataBooks > Audit Reports > FHMR101 > Parameterized .......................................................... 115
KFS GL DataBooks > Audit Reports > FHMR101 ...................................................................................... 124
KFS GL DataBooks > Audit Reports > FHMR103 > Parameterized .......................................................... 141
KFS GL DataBooks > Audit Reports > FHMR103 ...................................................................................... 157
KFS GL DataBooks > Audit Reports > FHQR423 .......................................................................................... 176
KFS GL DataBooks > Campus Budget Offices: Primarily Used by Campus Budget Office .......................... 176
KFS GL DataBooks > University Budget Office: Primarily Used by University Budget Office ...................... 191
SECTION 3: DATBOOKS / TEMPLATES CURRENTLY NOT BEING USED: .......................................................... 199
eThority Commitments & System DataBooks: ........................................................................................... 199
KFS GL DataBooks > Field GL Templates > FHBAPRTJ – PCard Transactions .............................................. 199
KFS PurAP DataBooks > Audit Reports VBCR030R .................................................................................... 200
KFS PurAP DataBooks: Template Contains Fiscal Year 2012 ...................................................................... 201
FMIS GL/SL > CMMR090 / FBMR090: Data is Fiscal Year 2012 .................................................................. 202
FMIS GL/SL > CBMR091: Data is Fiscal Year 2012 ...................................................................................... 204
FMIS GL/SL > FHMR101: Data is Fiscal Year 2012 ...................................................................................... 206
FMIS GL/SL > FHMR103: Data is Fiscal Year 2012 ...................................................................................... 209
FMIS GL/SL: Data is Fiscal Year 2012 .......................................................................................................... 209
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 4 of 211
How To Use This Guide:
The information that follows is distinguished or separated into three categories: Section 1
contains both KFS DataBooks and KFS Templates primarily used by FAs and others in the field. A
detailed explanation of the distinction between a Template and a DataBook is provided on the next
page. The global DataBooks in Section 1 were created to enable FAs and others in the field to
produce reporting for their functional area. Advanced users may use the KFS Templates in Section
1 to create specialized DataBooks.
Section 2 contains KFS DataBooks that are primarily used by central offices such as General
Accounting and Loan Collection (GALC) and Office of Research Services (ORS).
Section 3 contains KFS DataBooks / Templates Currently Not Being Used by UH but that remain
accessible to eThority users. Each section displays the hierarchical eThority groupings or topics
such as KFS AR DataBooks (or KFS Contracts + Grants DataBooks) and is followed by the table listing
of DataBooks contained in that grouping.
Each section contains a listing of DataBooks or Templates in table form. The tables have three
column headings “DataBook Name”, “Contents” and “Potential Uses”. The “DataBook Name”
column shows the name of the DataBook or Template that displays in eThority. The “Contents”
column displays some of the column headings in the resulting eThority report output. The
Contents column also contains any Control Value filters that users may be prompted for when
running the DataBook. The “Potential Uses” column provides the purpose for the DataBook or
possible uses for the DataBook and indicates how the data in the DataBook is grouped and/or
summarized.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 5 of 211
The Difference between a Template and a DataBook:
eThority Templates are core datasets based on commonly referenced functional needs that are not
grouped, sorted or filtered in any way. Templates contain a large amount of data presented in a
listing that has no structure. An eThority Template is used as a starting point to create DataBooks.
Templates cannot be merged or joined which means that fields from one Template cannot be used
in conjunction with fields from another Template. All Templates are DataBooks.
A DataBook (or report) is a visual representation of data that may contain a combination of sorting,
grouping and calculated totals of your data. Global DataBooks were created from Templates,
representing output that has been manipulated into a meaningful structure for reporting and
distribution. Global DataBooks have been created by central office staff and shared with all
eThority users. Global DataBooks may not be edited by general eThority users. All DataBooks are
not Templates.
As an example: the GL Financial Transactions – Template (page 52-53) contains over 300 columns
and 30 million rows of data. This Template was used to create the FBMR090 (Income Statement) –
Non-CG Account Summary by Account DataBook (page 22-23) that contains groupings, sort
sequences, control value filters and provides data totals.
In this guide, the DataBooks are listed separately from the Templates but in eThority, they are
listed together and categorized by commonly referenced functional needs such as AR, Capital
Assets, Contracts and Grants, GL, Labor and PurAP. The distinction is made here to emphasize to
the user, that there is a vast difference between a Template and a DataBook. Also, users who
choose to create their own customized DataBooks can easily refer to the latter half of Section 1 as a
starting point for User DataBook creation.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 6 of 211
SECTION 1: DATABOOKS AND TEMPLATES PRIMARILY USED BY FAs AND OTHERS IN THE FIELD
KFS DATABOOKS:
These global DataBooks have been created to enable users to produce reporting on core data sets for their area. Global DataBooks may
prompt users to enter control values to pre-filter specific data for a more customized DataBook.
KFS AR DataBooks
KFS AR DataBooks > Field AR Templates:
DATABOOK NAME CONTENTS POTENTIAL USES
AR Listing for Field
Some of the more important Information that can be seen in this DataBook:
Customer Name
Original Invoice Number
Customer Number
Inv Billing Date
AR Billing Organization
AR Processing Organization
Document Number
Chart Code
Account Number
AR Object Code
Object Code
Amount
Adjustments
Invoice Paid Amount
Open Amount
Control Value Filters:
Processing Org [Optional]: The default value is “xx – xxxx” if you leave the default value, all Processing Orgs will be returned. A specific Processing Org may be entered (e.g., HO - HO)
This DataBook provides an invoice listing for an AR Processing Org code. Data is grouped by invoice document type, customer name, original invoice number and invoice item number providing totals for each customer as well as a grand total for all customers.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 7 of 211
AR Listing for ORS
Some of the more important Information that can be seen in this DataBook:
Invoice Document Type
Award Account Proposal Number
Original Invoice Number
Inv Item Number
Customer Number
Customer Name
Inv Invoice Type
Org Document Number
Inv Billing Date
AR Billing Organization
AR Processing Organization
Document Number
Chart Code
Account Number
Object Code
Amount
Adjustments
Invoice Paid Amount
Open Amount
AR Billing Org CV
AR Billing Org Default Value Control Value Filters:
Billing Org [Optional]: The default value is “xx – xxxx” if you leave the default value, all Billing Orgs will be returned. A specific Billing Org may be entered (e.g., MA - HIMB)
This DataBook provides an invoice listing for contracts and grants invoice types (CGIN) for an AR Billing Org code. Data is grouped by invoice document type, Award account proposal number, original invoice number and invoice item number providing totals for each award account proposal number as well as a grand total for all awards.
Converted FMIS – ARS Outstanding AR dtd from 07-2010
Some of the more important Information that can be seen in this DataBook:
Cust Name
KFS AR Inv No
Cust No
Legacy/FMIS ARS Code
Org Doc No
Inv Type
This DataBook provides legacy system (FMIS-ARS) non-contracts and grants invoices dated from 07/01/2010, with open balances on 06/30/2012, which were converted to KFS-AR invoices. Data is grouped by customer name, KFS AR invoice number and invoice item number and excludes all contracts and grants invoice types (CGIN).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 8 of 211
Billing Date
AR Billing Org
AR Processing Org
Doc No
Chart
Account
Object
Amount
Inv Paid Amt
Open Amt Control Value Filters:
FO [Required]: The default value is “00000” and must be changed to a valid FO Code to get results. (e.g., “001”). Note: The default is five digits although FO codes do not contain five digits.
Non-CG Customer Listing for Field
Some of the more important Information that can be seen in this DataBook:
Customer Name
Cust No
Cust Type
Cust Tax Number Type
Cust Contact Information
Cust Address
Cust Intl Address Information
Cust Legacy Code
Cust UH No Control Value Filters: Enter at least 1 of the following:
Customer Name [Optional]: The default value is “Enter Name” if you leave the default value, the “FMIS ARS Customer No” must be entered or no results will be returned. (e.g., “15 Craigside”)
FMIS ARS Customer No [Optional]: The default value is “C0000000000”. If you leave the default value a “Customer Name” must be entered or no results will be returned. (e.g., “C0000220220”)
This DataBook provides detailed information about non-CG customers.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 9 of 211
KFS Contracts + Grants DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES
CG Accounts with Deficits
Some of the more important Information that can be seen in this DataBook:
Chart-Account
Account Name
FO Code – Description
Fiscal Officer Name
Budget
Actuals
Encumbrances
Balance
Pre-Encumbrances
Balance Less PE Control Value Filters:
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
This DataBook can be used to create a DataBook to monitor deficit balances (expenses recorded > budget). It can be useful to Fiscal Administrators to help ensure they have cleared their deficit balances by fiscal year end. Note: Columns “FO Filter Value” & “FO Filter Value” appear in the DataBook, but does NOT show up when you export the data to excel.
KFS Contracts + Grants DataBooks > Field Reports: DATABOOK NAME CONTENTS POTENTIAL USES
CBMR090 (Income Statement) – CG Account Summary by Account Supervisor and Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Inception to Date
View budget balance available for contract and grant accounts by Account Supervisor. Balances are grouped by account, CG Budget Pools and object codes.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 10 of 211
Actuals less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an Account Number.
Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an account (e.g., “1234567”) you must also enter the Chart code for the account.
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific award may be entered (e.g., “17657”).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 11 of 211
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
CBMR091AWFO -CG Consolidated Statement by Award & Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Inception to Date Actuals less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be
Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view available budget balance for contract and grant accounts grouped by Award Id and account. Balances are summarized by Award and Account.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 12 of 211
returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Organization Code may be entered (e.g.,” MCOM”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific award may be entered (e.g., “17657”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
CBMR091AWFO -CG Consolidated Statement by Award & Budget Category
Some of the more important Information that can be seen in this DataBook:
Award (if Control Value entered)
Report Date
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Inception to Date Actuals less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and
Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view the budget balance available for contract and grant accounts grouped by Award Id and CG Budget Pools CG Budget Pools include but are not limited to salary, fringe benefits, travel, utility, repairs, and supplies.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 13 of 211
Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Organization Code may be entered (e.g.,” MCOM”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific award may be entered (e.g., “17657”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
CBMR091R1FO - CG Consolidated Statement by Rollup 1 & Account
Some of the more important Information that can be seen in this DataBook:
User Rollup Code 1
Report Date
Account
Base Budget
Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balances available for contract and grants accounts by User Rollup 1 (i.e. 00354) and account. User Rollup Codes are user defined.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 14 of 211
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Inception to Date Actuals less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
User Rollup Code 1 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 1 may be entered (e.g., “YR48”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Organization Code may be entered (e.g.,” MCOM”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific award number may be entered
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 15 of 211
(e.g., “17657”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
CBMR091R1FO - CG Consolidated Statement by Rollup 1 & Budget Category
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Inception to Date Actuals less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
User Rollup Code 1 [Optional]: The default value is
Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts by User Rollup 1 (i.e., 00354) and CG Budget Pools (i.e. salary, fringes, travel, etc).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 16 of 211
“00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 1 may be entered (e.g., “YR48”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Organization Code may be entered (e.g.,” MCOM”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific Award Number may be entered (e.g., “17657”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
CBMR091R2FO - CG Consolidated Statement by Rollup 2 & Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Inception to Date Actuals less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts User Rollup 2 (i.e. 00782) and account. User Rollup Codes are user defined.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 17 of 211
Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
User Rollup Code 2 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 2 may be entered (e.g., “00782”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Organization Code may be entered (e.g.,” MCOM”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific Award Number may be entered (e.g., “17657”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 18 of 211
CBMR091R2FO - CG Consolidated Statement by Rollup 2 & Budget Category
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Inception to Date Actuals less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
User Rollup Code 2 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User rollup code 2 may be entered (e.g., “00782”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts by Rollup 2 (i.e., 00782) and CG Budget Pools (i.e. salary, fringes, travel, etc).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 19 of 211
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific Award Number may be entered (e.g., “17657”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
CBMR091R3FO - CG Consolidated Statement by Rollup 3 & Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Inception to Date Actuals less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.
Fiscal Year [Required]: The default value is “2000”
Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts by User Rollup 3 (i.e. 010H, 06-310) and account. User Rollup Codes are user defined..
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 20 of 211
and must be changed to a valid fiscal year to get results (e.g., “2015”).
User Rollup Code 3 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 3 may be entered (e.g., “O1OH”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific Award Number may be entered (e.g., “17657”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Award Account Project Director Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
CBMR091R3FO - CG Consolidated Statement by Rollup 3 & Budget Category
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Inception to Date Actuals less Encumbrances)
Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts by Rollup 3 (i.e. 010H, 06-310) and CG Budget Pools (i.e. salary, fringes, travel, etc).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 21 of 211
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
User Rollup Code 3 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 3 may be entered (e.g., “010H”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific Award Number may be entered (e.g., “17657”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 22 of 211
default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
CBSP090D (Balance Sheet) – CG Transaction Listing by Account
Some of the more important Information that can be seen in this DataBook:
Account
Report Date
BAC
Transaction Date
Document Number
Origin Code
Document Type
Reference Document Number
Reference Document Origin
Org Document Number
Previous Balance
Current Month Actuals
Inception to Date Actuals Control Value Filters:
Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Chart [Optional]: The default value is “xx”. if you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Account Number.
Account Number [Optional]: The default value is
This DataBook allows the user to view transactions for contract and grant accounts recorded to balance sheet object codes. Transactions are grouped by account, basic accounting category (assets liabilities, fund balance) and object code.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 23 of 211
“0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific Award Number may be entered (e.g., “17657”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).
CBSP090D (Income Statement) – CG Transaction Listing by Account
Some of the more important Information that can be seen in this DataBook:
Transaction Date
Document Number
Origin Code
Document Type
Balance Type
Post Date
Base Budget
Current Budget
Actual Amount
Encumbrances
This DataBook allows the user to view transactions for contract and grant accounts recorded to income and expense object codes. Transactions are grouped by account, basic accounting category (income, expense), CG Budget Pools and object code. Note that the order of columns change when exported to Excel.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 24 of 211
Pre-encumbrances
Account
BAC
CG Budget Summary Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Chart [Optional]: The default value is “xx”. if you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Account Number.
Account [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific Award Number may be entered (e.g., “17657”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 25 of 211
Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”). [Optional]
KFS GL DataBooks DATABOOK NAME CONTENTS POTENTIAL USES
Open Commitment Status Report All G Funds
Some of the more important Information that can be seen in this DataBook:
DAGS Fund Appropriation Code
UH Fund Appropriation Code
Chart Code
Account Number
Object Code
FO Code
Encumbrance Open Amount
Encumbrance Closed Amount
Encumbrance Outstanding Amount Control Value Filters: None
The DataBook creates an open commitment listing (outstanding encumbrances and balances) for all G Funds
PCard Cardholder Profile Details Some of the more important Information that can be seen in this DataBook:
Cardholder Principal Name
Cardholder UH Number
Address
Email Address
FO Code
PCard Expiration Date
Active Indictaor Control Value Filters: None
This DataBook provides PCard Maintenance Document details to assist OPRPM with Cardholder profile updates, audits and survey. Data is grouped by Cardholder Principal name (UH Username) and then by Cardholder profile IDs
PCDO Transactions by FO Code and Cardholder
Some of the more important Information that can be seen in this DataBook
Card Holder FO Code
Bank Ref Number
The DataBook creates a listing of PCard transactions that have been posted to the General Ledger. Date is grouped by Card Holder.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 26 of 211
PCDO eDoc Number
Vendor
Bank Transaction Date
Bank Post Date
GL Post date
Card Holder
Chart Code
Account FO Code
Account Number
Object Code-Name
Amount Control Value Filters:
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Card Holder FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Account FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Chart Code [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an Account Number.
Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the Chart Code for the account.
PCDO Transactions by FO Code and Account
Some of the more important Information that can be seen in this DataBook
The DataBook creates a listing of PCard transactions that have been posted to the General Ledger.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 27 of 211
Card Holder FO Code
Bank Ref Number
PCDO eDoc Number
Vendor
Bank Transaction Date
Bank Post Date
GL Post Date
Card Holder
Chart Code
Account FO Code
Account Number
Object Code-Name
Amount Control Value Filters:
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Card Holder FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Account FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Chart Code [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an Account Number.
Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the Chart Code for the account.
Date is grouped by Account Number.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 28 of 211
UBIT Yr End Income Analysis Exclud
Some of the more important Information that can be seen in this DataBook
FO Code
Chart Code
Account Number
Object Code
Prior Fiscal Year
Current Fiscal Year
Difference
Percent Difference Control Value Filters:
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
DataBook includes Income Object Type Codes and excludes the range of object codes: 0600-0830 Data is grouped by Account then by Object Code
UBIT Yr End Income Analysis Include
Some of the more important Information that can be seen in this DataBook
FO Code
Chart Code
Account Number
Object Code
Prior Fiscal Year
Current Fiscal Year
Difference
Percent Difference Control Value Filters:
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
This DataBook includes Income Object Type Codes Data is grouped by Account then by Object Code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 29 of 211
KFS GL DataBooks > Field GL Templates:
DATABOOK NAME CONTENTS POTENTIAL USES
Account Delegate Listing Some of the more important Information that can be seen in this DataBook:
FO Code
Org Chart Code
Account Number
Account Delegate Document Type Code
Account Delegate Username
Account Delegate Name
Account Delegate Primary Route
Account Delegate Start Date
Account Delegate Approval From This Amount
Account Delegate Approval To This Amount
Account Delegate Active Code
Rpt to Chart-Org Search Control Value Filters:
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Account Number.
ORG Code [Optional]: The default value is “xxx”. If you leave the default value, all Orgs will be returned. A specific ORG Code may be entered (e.g., HFAS)
Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the Chart code for the account.
Account Delegate Username [Optional]: The default value is “xxxxxx”. If you leave the default value, all account delegates will be returned. A specific Account Delegate Username may be entered (e.g., “young”)
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be
This DataBook provides a listing Account Delegates with no groupings.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 30 of 211
returned. A specific FO Code may be entered (e.g., “001”).
Account Fiscal Officer Listing Some of the more important Information that can be seen in this DataBook:
Chart Code
Account Number
Organization Code
FO Code
Fiscal Officer Name
Fiscal Officer Username
Account Closed Indicator
Account Expiration Date Control Value Filters:
Fiscal Officer Code [Required]: The default value is “000” and must be changed to a valid Fiscal Office Code to get results (e.g., “044” ).
This DataBook provides a listing Account Fiscal Officers with no groupings.
Account Manager Listing Some of the more important Information that can be seen in this DataBook:
Chart Code
Account Number
Organization Code
Account Manager Name
Account Manager Username
Account Closed Indicator
Account Expiration Date
Control Value Filters:
Acct Manager Username [Required]: The default value is “xxxxxx” and must be changed to a valid Acct Manager Username (e.g., “young”).
This DataBook provides a listing Account Managers with no groupings.
Account Responsibility Some of the more important Information that can be seen in this DataBook:
Chart Code
Account Number
Organization Code
FO Code
This DataBook shows Account Responsibility ( i.e., FA, Account Supervisor and Account Manager) with no groupings.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 31 of 211
Fiscal Officer Name
Account Supervisor Name
Account Manager Name
Account Manager Username
Account Closed Indicator
Account Create Date
Account Effective Date
Account Expiration Date
Sub Account Name
Sub-Fund Group Code-Desc
Sub-Fund Group Type Code-Desc
Control Value Filters:
Account Manager Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Managers will be returned. A specific Account Manager Username may be entered (e.g., “young”).
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Acct Number.
Acct Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Acct Number (e.g., “1234567”) you must also enter the Chart code for the account.
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Acct Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Acct Supervisor Username may be entered (e.g., “young”).
ORG Code [Optional]: The default value is “xxx”. If you leave the default value, all Orgs will be returned. A specific ORG Code may be entered (e.g., HFAS).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 32 of 211
Account Supervisor Listing Some of the more important Information that can be seen in this DataBook:
Chart Code
Account Number
Organization Code
Account Supervisor Name
Account Supervisor Username
Account Closed Indicator
Account Expiration Date Control Value Filters:
Acct Supervisor Username [Required]: The default value is “xxxxxx” and must be changed to a valid Acct Supervisor Username (e.g., “young”).
This DataBook provides a listing Accounts within a specific Account Supervisor’s responsibility with no groupings.
Account Supervisor Search Some of the more important Information that can be seen in this DataBook:
Campus Code
Account Manager Name
Account Number
Account Name
Continuation Account Number
Organization Code
Endowment Chart Code
FO Code
Fund Group Code
ORS Account Number
Program ID Code
RCUH Reference
Responsibility Center Code-Name Control Value Filters:
Acct Supervisor Username [Required]: The default value is “xxxxxx” and must be changed to a valid Acct Supervisor Username (e.g., “young”).
This DataBook provides detailed account information a for a specific account supervisor with no groupings.
Continuation Account Transactions (All)
Some of the more important Information that can be seen in this DataBook:
FO Code-Description
This DataBook provides a listing Continuation Accounts grouped by FO code Description, Account Number, Intended Chart-Acct, Object Code-Name.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 33 of 211
Account Number
Intended Chart-Acct
Object Code-Name
Transaction Ledger Entry Description
Transaction Ledger Entry Amount
Transaction Debit/Credit Code
Transaction Post Date
Transaction Date
Balance Type Code-Name
Object Type Code-Name
Organization Code-Name
Origin Code
Origin Database Description
Sub-Fund Group Type Code-Desc
Sub-Fund Group Code-Desc Control Value Filters: None
Continuation Account Transactions by FO Code
Some of the more important Information that can be seen in this DataBook:
Transaction Description
Transaction Date
Balance Type
Object Type
GL Amount
Transaction Amount
Debit/Credit
Transaction Post Date
Organization Code
Origin Code
Origin System
Intended Chart-Acct
FO Code-Description
Object Code-Name Control Value Filters:
FO Code [Required]: The default value is “000” and must be changed to a valid FO Code (e.g., “001”).
This DataBook provides a listing Continuation Accounts grouped by FO code Description, Account Number, Intended Chart-Acct, Object Code-Name filtered by Fiscal Year, Fiscal Period and FO Code.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 34 of 211
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
FBMR090 (Income Statement) – Non-CG Account Summary by Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actual
Fiscal Year to Date Actual
Inception to Date Actuals
Encumbrances
Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Account Number.
Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the Chart code for the account.
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be
This DataBook can be used to view budget balance available for non-contract and grant accounts. Balances are grouped by A and O budget pools and object codes within the account. This DataBook is useful for FAs to see how much has been spent against a budget.
Note: FBMR: B- sort by Campus
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 35 of 211
returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
FBMR090 (Income Statement) – Non-CG Account Summary by Account Supervisor & Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Encumbrances
Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances
Pre-Encumbrances
Budget Balances less Pre-Encumbrances Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Account Number.
Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account
This DataBook provides users with a view of the budget balance available for non-contract and grant accounts for Account Supervisor. Balances are grouped by account, A and O budget pools and object codes.
Note: FBMR: B- sort by Campus
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 36 of 211
Number (e.g., “1234567”) you must also enter the Chart code for the account.
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
FBMR094 – GL Balance Sheet Balances by Campus(param)
Some of the more important Information that can be seen in this DataBook:
Chart
UH Appropriation
DAGS Appropriation
Sub-Fund Group
Account Number-Name
Beginning Balance
Prior Mo Fiscal (YTD) Year to Date
Current Month Change
Current Balance
Fiscal Month
Fiscal Year
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FO Code [Optional]: The default value is “000”. If
This DataBook shows Basic Accounting Category, Object Code and Account. Gives a simple balance sheet by Campus
Note: FBMR: B- sort by Campus
94: balance sheet object codes
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 37 of 211
you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FBMR095DTL – SL Income & Expense Balances by Campus (param)
Some of the more important Information that can be seen in this DataBook:
Chart
Base Budget
Current Budget
Current Month Actuals
Fiscal YTD Actuals
Cumulative Actuals
Total Encumbrances (Encumbrance Beg Bal – Encumbrance FYTD)
Variance (Current Budget – Proj YTD Actuals)
Fiscal Mo
Fiscal Yr
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
This DataBook provides a simple income statement by Campus. Data is grouped by Object Code and account.
Note: FBMR: B- sort by Campus;
95: income expense object code
DTL - by object code
FBMR095SMRY – SL Income & Some of the more important Information that can be This DataBook provides a simple income statement by Campus.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 38 of 211
Expense Balances by Campus (param)
seen in this DataBook:
Chart
Base Budget
Current Budget
Current Month Actuals
Fiscal YTD Actuals
Cumulative Actuals
Total Encumbrances (Encumbrance Beg Bal – Encumbrance FYTD)
Variance (Current Budget – Proj YTD Actuals)
Fiscal Mo
Fiscal Yr
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Data is grouped by Object Code and provides object code totals.
Note: FBMR: B- sort by Campus;
95: income expense object code
SMRY - Summarized by Financial Statement Code
FBSP090D (Balance Sheet) – Non-CG Transaction Listing by Account
Some of the more important Information that can be seen in this DataBook:
Transaction Description
Transaction Date
Document Number
Origin
Document Type
Reference Document Number
Reference Origin Code
This DataBook provides transaction detail for the Fiscal period by FO Code and Accounts for non-contract and grant accounts that were against balance sheet object codes. Transactions are grouped by account, basic accounting category, and object code.
Note: FBxx: B- sort by Campus;
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 39 of 211
Org Document Number
Balance Type
Previous Balance
Current Month Actuals
Fiscal Year to Date Actuals
Post Date
Bank Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an account.
Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 40 of 211
FBSP090D (Income & Expense) – Non-CG Transaction Listing by Account
Some of the more important Information that can be seen in this DataBook:
Transaction Description
Transaction Date
Document Number
Origin Code
Document Type
Reference Document Number
Reference Document Origin
Org Document Number
Balance Type
Base Budget
Current Budget
Actual Amount
Encumbrances
Pre-encumbrance Amount
Post Date Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an account.
Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
This DataBook allows the user to view transactions for non-contract and grant accounts that were against the SL object codes. Transactions grouped by account, basic accounting category (income, expense), A and O Budget Pools and object code.
Note: FBxx: B- sort by Campus;
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 41 of 211
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
FHMR009B – Open Commitment Status by FO Code
Some of the more important Information that can be seen in this DataBook:
Encumbrance Document Number
Chart Code
Account Number
Sub-Account Number
Object Code
Sub-Object Code
Transaction Encumbrance Amount
Transaction Description
Encumbrance Open Amount
Encumbrance Closed Amount
Outstanding Amount
Last Update Timestamp
FO Code Control Value Filters:
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Officer Code [Required]: The default value is “000” and must be changed to a valid FO Code to get results (e.g., “001”).
This DataBook creates an open commitment listing (outstanding encumbrances and balances) sorted by Encumbrance Document Number then Account Number
Note: FHMR: H- sort by Univ
FHMR009B – Open Commitment Status by FO Code and Account
Some of the more important Information that can be seen in this DataBook:
Encumbrance Document Number
Chart Code
Account Number
Sub-Account Number
This DataBook creates an open commitment listing (outstanding encumbrances and balances) grouped by Account Number, sorted by Encumbrance Document Number
Note: FHMR: H- sort by Univ
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 42 of 211
Object Code
Sub-Object Code
Transaction Encumbrance Amount
Transaction Description
Encumbrance Open Amount
Encumbrance Closed Amount
Outstanding Amount
Last Update Timestamp
FO Code Control Value Filters:
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Officer Code [Required]: The default value is “000” and must be changed to a valid FO Code to get results (e.g., “001”).
FHMR094 – GL Balance Sheet Balances, Consolidated (param)
Some of the more important Information that can be seen in this DataBook:
Chart
UH Apprn
DAGS Apprn
Sub-FG
FG
Beginning Balance Prior mo FYTD
Current Month Change
Current Balance
F Mo
F Yr
Acct Control Value Filters:
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB
This DataBook shows balance sheet balances for Basic Accounting Sort-Description: 01 – Assets by Object Code and Account
Note: FHMR: H- sort by Univ
094: balance sheet object codes (assets, liabilities, fund balance
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 43 of 211
will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FHMR095DTL – SL Income & Expense Balances, Consolidated (param)
Some of the more important Information that can be seen in this DataBook:
Chart Code
Base Budget
Current Budget
Current Month Actuals
FYTD Actuals
Cumulative Actuals
Total Encumbrances
Variance
Fiscal Mo
Fiscal Yr Control Value Filters:
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
This DataBook shows all income statement (income & expense) object codes for an FO Code and is summarized by object code level and shows a grand total for all object codes. Data is Grouped by Basic Accounting Category, Object Code and Account
Note: FHMR: H- sort by Univ
95: income expense object codes
DTL - by object code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 44 of 211
FHMR095SMRY – SL Income & Expense Balances, Consolidated (param)
Some of the more important Information that can be seen in this DataBook:
Chart Code
Base Budget
Current Budget
Current Month Actuals
FYTD Actuals
Cumulative Actuals
Total Encumbrances
Variance
Fiscal Mo
Fiscal Yr Control Value Filters:
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
This DataBook shows all income statement (income & expense) object codes for an FO Code and is summarized by financial statement codes. Data is Grouped by Basic Accounting Category and Object Code
Note: FHMR: H- sort by Univ
95: income expense object codes
SMRY - Summarized by Financial Statement Code
Non- CG Consolidated Statement by Rollup 1 & Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actual
Fiscal Year to Date Actual
Encumbrances
Balance (Current Budget less Fiscal Year to Date
This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 1 and account.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 45 of 211
Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances Control Value Filters:
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
User Rollup 1 [Optional]: The default is “00000”. If you leave the default value, all user rollup codes will be returned. A specificUser Rollup 1 may be entered (e.g., “CAMP”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Non- CG Consolidated Statement by Rollup 1 & Budget Summary 1
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Encumbrances
Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 1 and Budget Summary 1 (A and O) pools.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 46 of 211
Control Value Filters:
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Rollup Code 1 [Optional]: The default is “00000”. If you leave the default value, all rollup codes will be returned. A specific Rollup Code 1 may be entered (e.g., “CAMP”).
Account Supervisor Username [Optional] : The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Non- CG Consolidated Statement by Rollup 1 & Budget Summary 2
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Encumbrances
Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 1 and Budget Summary 2 pools.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 47 of 211
Control Value Filters:
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Rollup Code 1 [Optional]: The default is “00000”. If you leave the default value, all rollup codes will be returned. A specific Rollup Code 1 may be entered (e.g., “CAMP”).
Account Supervisor Username [Optional] : The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Non- CG Consolidated Statement by Rollup 2 & Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actual
Fiscal Year to Date Actual
Encumbrances
Balance (Current Budget less Fiscal Year to Date Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 2 and account.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 48 of 211
Control Value Filters:
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Rollup Code 2 [Optional]: The default is “00000”. If you leave the default value, all user rollup codes will be returned. A specific Rollup Code 2 may be entered (e.g., “881”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Non- CG Consolidated Statement by Rollup 2 & Budget Summary 1
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Encumbrances
Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 2 and Budget Summary 1 (A and O) pools.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 49 of 211
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Rollup Code 2 [Optional]: The default is “00000”. If you leave the default value, all user rollup codes will be returned. A specific Rollup Code 2 may be entered (e.g., “881”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Non- CG Consolidated Statement by Rollup 2 & Budget Summary 2
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Encumbrances
Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances Control Value Filters:
Fiscal Year [Required]: The default value is “0000”
This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 2 and Budget Summary 2 pools.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 50 of 211
and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Rollup Code 2 [Optional]: The default is “00000”. If you leave the default value, all user rollup codes will be returned. A specific Rollup Code 2 may be entered (e.g., “881”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Non - CG Consolidated Statement by Rollup 3 & Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actual
Fiscal Year to Date Actual
Encumbrances
Balance (Current Budget less Fiscal Year to Date Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
Fiscal Year [Required]: The default value is “0000”
This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 3 and account.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 51 of 211
and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Rollup Code 3 [Optional]: The default is “00000”. If you leave the default value, all rollup codes will be returned. A specific Rollup Code 3 may be entered (e.g., “EHSO”).
Account Supervisor Username [Optional] : The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Non - CG Consolidated Statement by Rollup 3 & Budget Summary 1
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Encumbrances
Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get
This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 3 and Budget Summary 1 (A and O) pools.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 52 of 211
results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Rollup Code 3 [Optional]: The default is “00000”. If you leave the default value, all user rollup codes will be returned. A specific Rollup Code 3 may be entered (e.g., “EHSO”).
Account Supervisor Username [Optional] : The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Non - CG Consolidated Statement by Rollup 3 & Budget Summary 2
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Encumbrances
Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances
Control Value Filters:
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 3 and Budget Summary 2 pools.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 53 of 211
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
Rollup Code 3 [Optional]: The default is “00000”. If you leave the default value, all rollup codes will be returned. A specific Rollup Code3 may be entered (e.g., “EHSO”).
Account Supervisor Username [Optional] : The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
KFS GL DataBooks > Field GL Templates >Appropriated Funds Budget & Cash Templates
DATABOOK NAME CONTENTS POTENTIAL USES
Budget-to-Actual by Account v2.1 Appropriated funds E&E against Revenue Projections/Allocations/Carryover/Transfer budgets Grouped by:
Chart-Acct-Subacct
Report Date
Budget Summary 1 category
Object
Fiscal period Information that can be seen in this DataBook:
Appropriated fund accounts
Compares Actual YTD Expenditures (by Object Code and Fiscal Period) against projected available funds (Projected Revenue/Allocations + Carryover + Projected Transfers)
Provides Actual YTD Revenue Recognized balances by Object Code and Fiscal Period
Allows for comparison of Expenditure Projections against projected available funds (Projected Revenue/Allocations + Carryover + Projected Transfers)
Allows for comparison of Actual YTD Expenditures against Expenditure Projections
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 54 of 211
Rev-Alloc-Carry-Tfr
Revenue Recognized YTD
Expenditure Projections
Expenditure YTD
Expenditure ITD
SW B-Plus Adjustment
Rev-Alloc-Carry-Trf Balance
Encumbrances
Balance Less Encumb
Pre-Encumbrances
Balance Less PE
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Account [Required]: The default value is “0000000”. And must be changed to a valid account to get results (e.g., “1234567”).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides current Encumbrance and Pre-Encumbrance balances
Budget-to-Actual by FO Code v2.1 Appropriated funds E&E against Revenue Projections/Allocations/Carryover/Transfer budgets Grouped by:
UH Fund
Report Date
Budget Plan ID
Organization
Account Information that can be seen in this DataBook:
FO Code
Rev-Alloc-Carry-Tfr
Expenditure Projections
Appropriated fund accounts by FO Code
Compares Actual YTD Expenditures (by Organization and Account) against projected available funds (Projected Revenue/Allocations + Carryover + Projected Transfers)
Allows for comparison of Expenditure Projections against projected available funds (Projected Revenue/Allocations + Carryover + Projected Transfers)
Allows for comparison of Actual YTD Expenditures against Expenditure Projections
Provides current Encumbrance and Pre-Encumbrance balances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 55 of 211
Expenditure Q1
Expenditure Q2
Expenditure Q3
Expenditure Q4
Expenditure YTD
Expenditure ITD
SW-B-Plus Adjustment
Rev-Alloc-Carry-Tfr Balance
Encumbrances
Balance Less Encumb
Pre-encumbrances
Balance Less PE Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Cash Balance 37-47 Rpt – Special & Revolving – by FO Code
V3 37-47 report of change from beginning cash to ending cash Grouped by:
UH Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account
For all appropriated Special & Revolving fund accounts by FO Code:
Compares beginning cash balances and current cash balances by looking at changes in revenue, expenses, and transfers
Also reflects: - Encumbrances to calculate unencumbered cash balances - Pre-encumbrances to calculate unencumbered cash less
pre-encumbrances
Provides supporting information for annual preparation of 37-
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 56 of 211
Information that can be seen in this DataBook:
1 Claim-on-cash Beg Bal
Revenue Recognized YTD
AR YTD
Fund Bal Adj
Loan Payments
Other Amounts
2 Revenue net of AR/FB/Ln Pmt/Oth
Expenditure YTD
AP YTD
Loan Advances
3 Expenditure net of AP/Ln Adv
4 Transfers
5 Claim-on-cash Cur Bal
Cal Ending Cash 1+2+3+4
Diff in Cash
Encumbrances
37-47 Unencumbered Cash
AP/Cur Yr Def Rev
Unencumbered Claim-on-cash
Pre-encumbrance
Unenc Cash Less PE
Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for Fiscal Period 13 will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
47 forms for submittal to Dept. of Budget & Finance, providing balances down to the account level for specified FO Code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 57 of 211
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Cash Balance Quarterly - Special & Revolving – by FO Code
V2 Quarter-end-cash balances Grouped by:
UH Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account
Information that can be seen in this DataBook:
FO Code
Claim-on-Cash Beg Bal
Claim-on-Cash Q1
Claim-on-Cash Q2
Claim-on-Cash Q3
Claim-on-Cash Q4
Claim-on-Cash Cur Bal
YTD Change in Claim-on-cash
AP/Cur Yr Def Rev
Encumbrances
Unencumbered Claim-on-Cash
Pre-encumbrance
Unenc Cash Less PE
Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for Fiscal Period
For all appropriated Special & Revolving fund accounts by FO Code:
Presents Claim-on-cash balances by quarter
Presents YTD change in Claim-on-cash
Provides current Encumbrance and accounts payable balances (also includes current year deferred revenue when run for fiscal period 13) to calculate unencumbered cash balances
Provides Pre-Encumbrance balances to calculate unencumbered cash less pre-encumbrances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 58 of 211
13 will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Cash Balance YTD - Special & Revolving – by FO Code
V2 Year-to-date cash balance Grouped by:
UH Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account Information that can be seen in this DataBook:
FO Code
Claim-on-Cash Beg Bal
Claim-on-Cash Cur Bal
YTD Change in Claim-on-cash
AP/Cur Yr Def Rev
Encumbrances
Unencumbered Claim-on-Cash
Pre-encumbrance
Unenc Cash Less PE Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for Fiscal Period 13 will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
For all appropriated Special & Revolving fund accounts by FO Code:
Compares beginning cash balances and current cash balances
Also reflects: - Encumbrance balances and accounts payable balances
(also includes current year deferred revenue when run for fiscal period 13) to calculate unencumbered cash balances
- Pre-encumbrance balances to calculate unencumbered cash less pre-encumbrances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 59 of 211
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Projected Ending Cash Balance - Special & Revolving – by FO Code
V2 Year-end projected cash balance Grouped by:
Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account
Information that can be seen in this DataBook:
FO Code
Claim-on-Cash Beg Bal
Prior Yr Deferred Revenue
Revenue Projection
Transfer Budget
Expenditure Projections
Projected Ending Cash
Claim-on-Cash Cur Bal
Control Value Filters
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
For all appropriated Special & Revolving fund accounts by FO Code.
Provides calculation of Projected Ending Claim-on-cash, based on current projections (budgets) for Revenue, Expenditures, Transfers
Compares Projected Ending Cash to current Claim-on-cash balance
Revenue Collections- Special & Revolving – by FO Code
V2 Year-to-date revenue against revenue projections
For all appropriated Special & Revolving fund accounts by FO Code.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 60 of 211
Grouped by:
Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account
Information that can be seen in this DataBook:
FO Code
Revenue Projection
Prior Yr Deferred Revenue
Rev Recognized Q1
Rev Recognized Q2
Rev Recognized Q3
Rev Recognized Q4
Rev Recognized Cur Yr
Diff from Projection
% of Projection
Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Compares Actual YTD Revenue Recognized against Revenue Projection
Presents Actual Revenue Recognized by quarter
Special & Revolving Rev/Exp Projections – by FO Code
V2 Year-to-date revenue/personnel exp/other exp against projections
For all appropriated Special & Revolving fund accounts by FO Code:
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 61 of 211
Grouped by:
Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account Information that can be seen in this DataBook:
FO Code
Revenue Projection
Rev Recognized Cur Yr
Diff from Proj
Personnel Exp Projection
Personnel Exp YTD
Personnel Exp Diff from Proj
Other Exp Projection
Other Exp YTD
Other Exp Diff from Proj Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Compares Actual YTD Revenue Recognized against Projected Annual Revenue
Compares Actual YTD Personnel Expenditures against Projected Personnel Expenditures
Compares Actual YTD Other (non-personnel) Expenditures against Projected Other Expenditures
Special & Revolving Rev/Exp Projections – (net revenue)- by FO Code
V2 Revenue/expenditure amounts without sign changes to reflect net revenue amounts
For all appropriated Special & Revolving fund accounts by FO Code:
Revenue amounts are reflected as credit (negative) amounts
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 62 of 211
Grouped by:
Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account Number-Name
Budget Summary 1 category Information that can be seen in this DataBook:
Base Projection
Current Projection
Rev/Exp Q1
Rev/Exp Q2
Rev/Exp Q3
Rev/Exp Q4
Rev/Exp YTD
Difference from Projection
% of Projection
Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
so that the sum of revenue and expenditure amounts reflects net revenues
Presents Projected Revenue Net of Projected Expenditures (Base and Current Budgets)
Presents Actual Revenue Net of Actual Expenditures by Quarter
Compares YTD Actual Revenue Net of YTD Actual Expenditures against Projection
Summary - Cash Balance 37-47 Special & Revolving by FO Code
V3 37-47 report of change from beginning cash to ending cash Grouped by:
This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/4/2016.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 63 of 211
UH Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account
Information that can be seen in this DataBook:
1 Claim-on-cash Beg Bal
Revenue Recognized YTD
AR YTD
Fund Bal Adj
Loan Payments
Other Amounts
2 Revenue net of AR/FB/Ln Pmt/Oth
Expenditure YTD
AP YTD
Loan Advances
3 Expenditure net of AP/Ln Adv
4 Transfers
5 Claim-on-cash Cur Bal
Cal Ending Cash 1+2+3+4
Diff in Cash
Encumbrances
37-47 Unencumbered Cash
AP/Cur Yr Def Rev
Unencumbered Claim-on-cash
Pre-encumbrance
Unenc Cash Less PE
Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g.,
For all appropriated Special & Revolving fund accounts by FO Code:
Compares beginning cash balances and current cash balances by looking at changes in revenue, expenses, and transfers
Also reflects: - Encumbrances to calculate unencumbered cash balances - Pre-encumbrances to calculate unencumbered cash less
pre-encumbrances
Provides supporting information for annual preparation of 37-47 forms for submittal to Dept. of Budget & Finance, providing balances down to the account level for specified FO Code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 64 of 211
“001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for Fiscal Period 13 will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Summary - Cash Balance Quarterly Special & Revolving – by FO Code
V2 Quarter-end-cash balances Grouped by:
UH Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account
Information that can be seen in this DataBook:
FO Code
Claim-on-Cash Beg Bal
Claim-on-Cash Q1
Claim-on-Cash Q2
Claim-on-Cash Q3
Claim-on-Cash Q4
Claim-on-Cash Cur Bal
YTD Change in Claim-on-cash
AP/Cur Yr Def Rev
Encumbrances
Unencumbered Claim-on-Cash
Pre-encumbrance
Unenc Cash Less PE
Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If
This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/4/2016. For all appropriated Special & Revolving fund accounts by FO Code:
Presents Claim-on-cash balances by quarter
Presents YTD change in Claim-on-cash
Provides current Encumbrance and accounts payable balances (also includes current year deferred revenue when run for fiscal period 13) to calculate unencumbered cash balances
Provides Pre-Encumbrance balances to calculate unencumbered cash less pre-encumbrances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 65 of 211
you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for Fiscal Period 13 will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Summary - Revenue Collections Special & Revolving – by FO Code
V2 Year-to-date revenue against revenue projections Grouped by:
Fund (Special or Revolving)
Report Date
Budget Plan ID
Organization
Account
Information that can be seen in this DataBook:
FO Code
Revenue Projection
Prior Yr Deferred Revenue
Rev Recognized Q1
Rev Recognized Q2
Rev Recognized Q3
Rev Recognized Q4
Rev Recognized Cur Yr
Diff from Projection
% of Projection
Control Value Filters:
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g.,
This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/4/2016. For all appropriated Special & Revolving fund accounts by FO Code.
Compares Actual YTD Revenue Recognized against Revenue Projection
Presents Actual Revenue Recognized by quarter
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 66 of 211
“001”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
KFS Labor Ledger DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES
Accounts with Labor Continuation Transactions
Information that can be seen in this DataBook:
Employee ID
Paid Date
Service Date
Transaction Post Date
Document Number
Payroll Number
Chart Code
Object Code
Transaction Ledger Amount
Intended Chart
Intended Account
Employee Name
FO Code Description Control Value Filters:
Fiscal Month [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FO Code [Required]: The default value is “000” and must be changed to a valid FO Code to get results (e.g., “001”).
Labor Ledger Data viewable only to those with labor access. This DataBook is useful to identify those payroll accounts charged to Continuation Accounts that potentially require adjustment via Salary Expense Transfer (ST). This DataBook will return FO specific payroll recorded to continuation accounts and requires the user to input FO Code, Fiscal Year and Fiscal Month. Payroll data returned is grouped by Chart Code/Account Number/Sub-Account Number/Employee Name. Note: This query will return payroll feed and Labor Ledger Correction Process (LLCP) adjustments but no Salary Expense Transfer (ST) data.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 67 of 211
CBMR289 – To Assist with Effort Reporting
Some of the information that can be seen in this DataBook:
Fiscal Year
Employee Name
Position Title
Position Number
Employee ID
Source
FTE Person
Percent
Paid Date
Service Date Control Value Filters:
Paid Date From [Required]: The default value is “Jul 01, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.
Paid Date To [Required]: The default value is “Apr 30, 2013” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an account.
Account [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an account (e.g., “1234567”) you must also enter the chart code for the account.
Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll information and requires the user to input a Paid Date range (From and To), Chart Code and Account Number. Note that the query will return payroll data only when the Sub-Fund Group associated with the Account Number is equal to one of the following Sub-Fund Groups: FSTIMU, FSPON1, FVOCED or FUSDA. Payroll data returned is grouped by Fiscal Officer (FO) Number, Account Code/Employee ID#/Paid Date. Note: This Labor query will return payroll feed info , Labor Ledger Correction Process adjustments (LLCP) and Salary Expense Transfer (ST) data.
Detail Payroll Feed by FO Code by Fiscal Month and Year
Information that can be seen in this DataBook:
Employee ID
Paid Date
Service Date
Transaction Post Date
Document Number
Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll feed information and requires the user to input a specific FO Code, Fiscal Month and Fiscal Year. Payroll data returned is grouped by Account Number/Sub-
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 68 of 211
Payroll Number
Chart Code
Object Code
Transaction Ledger Amount
Account Number Name
Sub Account Number
Employee Name
Payroll Type Control Value Filters:
Fiscal Month [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FO Code [Required]: The default value is “000” and must be changed to a valid FO Code to get results (e.g., “001”).
Account/Payroll Type/Employee Name. Note: This query will return payroll feed data and Labor Ledger Correction Process (LLCP) adjustments but no Salary Expense Transfer (ST) data.
Detail Payroll Feed by UH Fund, UH Appr and Account
Information that can be seen in this DataBook:
Employee ID
FO Code
Account Supervisor
Paid Date
Service Date
Transaction Post Date
Document Number
Reference Doc Origin Code
DAGS Account Number
Payroll Number
Object Code
Transaction Ledger Amount
Account Number Name
Sub Account Number
Employee Name
UH Fund Appropriation Code
Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll feed information and requires the user to input a specific Paid Date and Fiscal Year. Payroll data returned is grouped by Chart Code/UH Fund Appropriation/Account Number/Sub-Account Number/Employee Name. Note: This query will return payroll feed and Labor Ledger Correction Process (LLCP) adjustments but no Salary Expense Transfer (ST) data.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 69 of 211
Control Value Filters:
Paid Date [Required]: The default value is “Jul 20, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
NIMP and Imposed Assessments for WC and UIC
Information that can be seen in this DataBook:
Paid Date Fiscal Year
Empl ID
WC Obj Code
WC Amount
UIC Object Code
UIC Amount
Account Fringe Benefit Code
Sub-Fund Group Type Code- Desc
UH Fund Approp Code – Desc
Chart Code
Account Number
Sub Account Number
Non-Imposed Fringe Indicator Control Value Filters:
Paid Date [Required]: The default value is “Jul 20, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.
Labor Ledger Data viewable only to those with labor access. This DataBook provides payroll information for a specific paid date. Data is grouped by NonImp – Imp Indicator, Chart Code, UH Fund Appropriation, Account Number, Sub Account Number. Object Codes included in this DataBook are 2542, 2041, 2042, 2141, 2142, 2241, 2341, 2342, 2441, 2442, 2541, or 2242.
Payroll Inquiry by Account (752) Some of the more important information that can be
seen in this template:
Empl ID
Paid Date
Service Date
Document Number
Doc Type
Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll information and requires the user to input a CPU Date Range (From and To) and Account Number. Payroll data returned is grouped by Account Number/Sub-Account Number/CPU Date/Payroll Type/Employee Name/Payroll Number.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 70 of 211
Ref Origin
Chart Code
Object Code
Sub Object Code
Amount
Orig Chart
Orig Account
Orig Sub Account
CPU Date
Employee Name
Control Values:
Account [Required]: The default value is “0000000”. and must be changed to a valid account to get results (e.g., “1234567”).
CPU Date (From) [Required]: The default value is “Jul 01, 2012” and must be changed to get results for the proper period. format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.
CPU Date (To) [Required]: The default value is “Jul 30, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.
Note: This Labor query will return payroll feed info, Labor Ledger Correction Process adjustments (LLCP) and Salary Expense Transfer (ST) data.
Payroll Inquiry by Employee ID (751) Some of the information that can be seen in this DataBook:
Empl ID
CPU Date
SVC Date
Document Number
Doc Type
Ref Origin
Chart
Account
Object
Amount
Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll information and requires the user to input a Paid Date Range (From and To) Employee ID# and Employee Name. Payroll data returned is grouped by Employee Name/Paid Date/Account Number/Sub-Account Number/Payroll Number. Note: This Labor query will return payroll feed info, Labor Ledger Correction Process adjustments (LLCP) and Salary Expense Transfer (ST) data.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 71 of 211
Award Close Date
Paid Date
Payroll Number
Control Values:
Employee ID [Optional]: The default is “0000000” (seven zeroes). If you leave the default you must enter an Employee Name. (Employee ID e.g., “12345678”).
Employee Name [Optional]: The default is “xxxxx”. If you leave the default you must enter an Employee ID (Employeee Name e.g., “Smith”).
Paid Date From [Required]: The default value is “Jul 01, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.
Paid Date To [Required]: The default value is “Jul 20, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.
Payroll Inquiry by Paid Date (754) Some of the information that can be seen in this DataBook:
Transaction Post Date
Service Date
Document Number
Document Type Code
Payroll Number
Bargaining Unit
Transaction Ledger Entry Amount
Employee Name Control Value Filters:
Paid Date [Required]: The default value is “Jul 20, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format
Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll information and requires the user to input a Paid Date, Chart Code, Account Number, Sub Account Number (If applicable), Payroll Number and Object Code. Payroll data returned is grouped by Document Number/Object Code/Sub-Object. Note: This Labor query will return payroll feed info , Labor Ledger Correction Process adjustments (LLCP) and Salary Expense Transfer (ST) data.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 72 of 211
shown in the Control Value.
Employee ID [Optional]: The default value is “00000000” If you leave the default value, all employees will be returned. A specific employee id may be entered (e.g., “12345678”).
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an account.
Account [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an account (e.g., “1234567”) you must also enter the chart code for the account.
Sub Account [Optional]: The default value is “-----”. If you leave the default value, all sub accounts will be returned. A specific sub account may be entered (e.g., “2015”).
Object Code [Optional]: The default value is “0000”. If you leave the default value, all object codes will be returned. A specific object code may be entered (e.g., “2009”)
PR Number [Optional]: The default value is “xxx”. If you leave the default value, all PR Numbers are returned. A specific PR Number may be entered (e.g., “F53”).
KFS PurAP DataBooks > Audit Reports DATABOOK NAME CONTENTS POTENTIAL USES
Scholarship/Fellowship Payment Inquiry by Last Name
Some of the more Important information that can be seen in this DataBook:
Source Document Number
Payee Name
Payee Number
Chart Code
Account Number
Object Code
This DataBookre can be used to to assist the departmental business offices on how to locate and identify the Scholarship/Fellowship payments using object codes 65XX made to an individual during a Calendar Year (CY). This DataBook was created to extract reportable/taxable payments per AP 8.561, Tax Treatment of Non-Service Financial Assistance for Individuals. Data is grouped by Payee Name
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 73 of 211
FO Code
Disbursement Number
Disbursement Timestamp
Amount Control Value Filters:
Payee Last Name [Required]: The default value is “xxxxxxxxxxxx” and must be changed to a valid Payee Last Name to get results (e.g., “Smith”).
From Date [Required]: The default value is “Jan 31, 2000” and must be changed to get results for the proper period (e.g., “07/20/2016”).
To Date [Required]: The default value is “Dec 31, 2000” and must be changed to get results for the proper period (e.g., “07/20/2016”).
KFS PurAP DataBooks > Field Templates DATABOOK NAME CONTENTS POTENTIAL USES
Search for Payment by Payee Number
Some of the more Important information that can be seen in this DataBook:
Source Document Number
Source Document Type
FO Code
PDP PO Number
Invoice Number
Invoice Date
Net Payment Amount
Chart Code
Account Number
Object Code
Disbursement Type Name
Project Code
Fiscal Year Control Value Filters:
Payee Filter ID [Required]: The default value is “0000-
This DataBook creates detailed payment information for a particular payee over a date range. Data is grouped by Payee. Check/ACH Number and FO Code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 74 of 211
0” and must be changed to a valid payee filter id to get results (e.g., “12345-1”).
Check Date From [Required]: The default value is “Jan 01, 2012” and must be changed to get results for the proper period (e.g., “07/20/2016”).
Check Date to [Required]: The default value is “Dec 31, 2012” and must be changed to get results for the proper period (e.g., “07/20/2016”).
TEMPLATES:
These templates include all data pertinent to the respective area and can be used to create specialized DataBooks by
users or data architects. The data contained in these templates are the basis for all DataBooks in eThority for the
respective areas: AR, Capital Assets, Contracts & Grants, GL, Labor Ledger and PurAP.
KFS AR DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES
AR Consolidated Template
Some of the more important Information that can be
seen in this DataBook:
Document Create Date
Document Number
Document Initiator
Document Type
Org Document Number
Chart Code
Account Number
Object Code
Customer Name
AR Processing Organization
Invoice Document Type
Fund Group Name
Fund Group Code
This template provides a listing of all transaction eDocs in the
KFS AR Module for all chart codes, all accounts, both contracts
and grants and non-contracts and grants. This template
contains 132 columns and over 150,000 rows of data.
This template includes one record for every transaction in the
KFS AR module for the Invoice (INV/CGIN), Payment Application
(APP) and Cash Control (CTRL) eDocs. This template contains
132 columns including fields from the account, object,
organization and related tables.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 75 of 211
Control Value Filters: None
Customer Listing w/ Addresses –
Template
Information that can be seen in this DataBook:
Customer Name
Customer Number
Customer Address 1
Customer City
Customer State
Customer Postal Code
Customer Country
Customer Email Address
Customer Phone Number
Customer Type Description
Customer Tax Exempt Indicator
Customer Tax Number Type
Customer Credit Limit Amount Control Value Filters: None
This template contains over 35 columns of information that lists
all customers in the KFS AR Module.
This template includes one record for every customer in the KFS
AR. This template contains over 35 columns of information.
KFS Capital Assets DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES
CAM Location Template
Examples of information included in this template:
Asset Bldg Campus Code
Asset Bldg Code
Asset Bldg Room
Asset Description
Asset Number
Asset Representative Name
Asset Serial Number
Asset Tag Number
Off Campus Location Address
Off Campus Location City
Off Campus Location State
Off Campus Location Country
This template includes one record for every asset’s location in Capital Asset Management (CAM). There are 91 available data fields in this template This template can be used to create a DataBook to identify all assets in a particular building
Does not include asset FO code
Includes all asset statuses (active, retired, non-capital active, non-capital retired, under construction)
Includes all asset acquisition types (capital, controlled property, non-capital)
CAM Payments Template
Examples of information included in this template:
Agency Award Number
Award Account Proposal Number
This template includes one record for every payment for each asset in Capital Asset Management (CAM). There are 327 available data fields in this template
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 76 of 211
Asset FO Code
Asset Number
Asset Org Owner Account Number
Asset Org Owner Chart Code
Asset Tag Number
Asset Total Cost
Asset Pymt Account Charge Amount
Asset Pymt Account Number
Asset Pymt Object Code
Asset Pymt Document Number
Asset Pymt Fiscal Year
Asset Payment Depreciation Amount
Asset Representative Name
This template can be used to create a DataBook of all payments made under a specific account number and object code or to create a DataBook of federal and/or agency owned assets or to create a DataBook of assets and their payment history including payment posting date, asset payment type and asset payment document number by FO code and asset representative
Includes all asset statuses (active, retired, non-capital active, non-capital retired, under construction)
Includes all asset acquisition types (capital, controlled property, non-capital)
CAM Transfers Template
Examples of information included in this template:
Asset Description
Asset Transfer Asset Number
Asset Transfer Bldg Campus Code
Asset Transfer Bldg Room
Asset Transfer Document Number
Asset Transfer FO Code
Asset Transfer Off Campus Address
Asset Transfer Off Campus City
Asset Transfer Off Campus State
Asset Transfer Off Campus Country
Asset Transfer Org Owner Account Number
Asset Transfer Representative Name
This template includes one record for every asset transfer in Capital Asset Management (CAM). There are 318 available data fields in this template
This template can be used to create a DataBook of all assets that have been transferred into or out of an FO code
Includes all asset statuses (active, retired, non-capital active, non-capital retired, under construction)
Includes all asset acquisition types (capital, controlled property, non-capital)
Contains document numbers that initiated the transfer but does not have transfer date information
Capital Assets Template
Examples of information included in this template:
Asset Accumulated Depreciation
Asset Bldg Campus Code
Asset Bldg Code
Asset Bldg Room
Asset Book Value
Asset Description
Asset Federal Contribution
Asset FO Code
Asset Number
Asset Representative Name
This template includes one record for every asset in Capital Asset Management (CAM). There are 130 available data fields in this template This template is used to create the annual verification DataBook and provides basic capital asset information or to create a DataBook of assets that are missing information such as manufacturer, model number and serial number by FO code and asset representative
Includes all asset statuses (active, retired, non-capital active, non-capital retired, under construction)
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 77 of 211
Asset Retired Document Number
Asset Retired Date
Asset Retired Reason Name
Asset Tag Number
Asset Vendor Name
Includes all asset acquisition types (capital, controlled property, non-capital)
Does not contain account number or object code information
KFS Contracts + Grants DataBooks DATABOOK NAME CONTENTS POTENTIAL USES
Account & Award Attribute – Template
Some of the more important information that can be seen in this template:
Account Number
Agency Award Number
Award Document Number
Award Proposal Number
Agency Full Name
Account Manager
Account Status (open closed)
FO Code
This template provides a listing of Accounts and Award attributes for all accounts (CG and Non-CG). Pulling every award attribute in KFS, it contains approximately 250 columns of information. It includes one record for each CG account with associated award information.
Account Attribute – Template Some of the more important information that can be seen in this template:
Account name
Account Number
Chart Code
Fund Group Code
Funding Year
FO Code
Program ID Code
This template provides account attributes information for CG accounts only and can be used to create an account listing. It does not contain award information. This template contains approximately 200 columns of information. . It includes one record for each CG account.
Award Organizations – Template Information that can be seen in this template:
Agency Award Number
Award Project Title (i.e., Learning to Grow 2012-2013)
Award Org Proposal Number (i.e. 30180)
Award Org Chart Code (i.e.MA)
Award Org Code (i.e., COF)
Award Org Name (i.e. Center of the Family)
Award Org Primary Ind (i.e., Yes)
This template can be used to create an award listing with the associated organization code. This template contains approximately 7 columns and over 7000 rows of data. It includes one record for each award.
Award Project Directors – Template Information that can be seen in this template: This template can be used to create an award listing with the
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 78 of 211
Agency Award Number
Award Project Title (i.e., Learning to Grow 2012-2013)
Award Project Dir Proposal Number (i.e. 30180)
Award Project Dir Name
Award Project Dir Primary Ind (i.e., Yes)
Award Project Dir Title (i.e. Principal Investigator)
Award Project Dir Username
associated project director. This template contains approximately 7 columns and over 7000 rows of data. It includes one record for each project director by award.
CG Financial Transactions – Template Some of the more important information that can be
seen in this template:
Actual Transaction
Budget Transaction
Credit Transaction
Encumbrance Transaction
Agency Award Number
Calendar Month
Calendar Quarter
Transaction Date
Account Number
Object Code
Award Document Number
Balance Amount
Account Manager Name
Account Supervisor Name
Award Status Code
FO Code
This template provides a transaction history DataBook that include accounts from the GL Financial Transactiosn Template with award data added. It can be used for creating DataBooks that require transaction amounts, balances and budgets on CG accounts. This template contains approximately 27 million rows of data. It includes one record for every transaction on a CG account.
Proposals – Template Information that can be seen in this DataBook:
Proposal Grant Number
Proposal Number
Proposal Total Amount
Proposal Start Date
Proposal Stop Date
Proposal Indirect Cost Amount
Proposal Direct Cost Amount
Proposal Total Amount
Proposal Primary Org Chart Code
Proposal Primary Project Dir Name
This template provides a listing of Proposal and Agency Information. It can be used to create a DataBook of proposals by sponsoring agency. . This template contains approximately 42 columns and over 6000 rows of data. It includes one record for every proposal.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 79 of 211
KFS GL DataBooks DATABOOK NAME CONTENTS POTENTIAL USES
Account Attribute - Template
Account Information
Associated Org Code information for the account
Contains all account attribute information This template provides account attribute information for all accounts and can be used to create an account listing with demographic information. This template contains approximately 200 columns and over 65,000 rows of data. It includes one record for each account.
Account Delegate – Template
Some of the more important Information that can be seen in this DataBook:
FO Code
Org Chart Code
Account Number
Account Delegate Document type Name
Account Delegate Username
Account Delegate Start Date
Account Delegate Approval to This Amount
Account Delegate active Code
There are 15 columns of information in this template
Create a listing of account delegates, type of delegation (Primary or Secondary) and the types of accounts delegates have approval authority. This template also contains delegation start date and approval amount limits.
This template provides account delegate information. It includes one record for each delegation and includes both active and inactive delegations.
GL Financial Transaction (Advanced Deposits) – Template
Some of the more important Information that can be seen in this template:
Transaction Date
Campus Code
FO Code
Fund Group Code
Funding Year
Higher Education Function Code
User Rollup Code
Account Number
Amount
Balance Type
Deposit Type
There are 250 columns and over 25 million rows of information in this template
This template contains detailed information about General Ledger financial transactions involving Advanced Deposits.
This template includes one record for each Advanced Deposit (AD) transaction including fields from the account, object, organization and related tables.
GL Financial Transactions – Template
Some of the more important Information that can be seen in this template:
Ledger information
Associated account information
Associated object code information
There are 300 columns and over 30 million rows of information in this template
Useful for creating a transaction history DataBook that lists all transactions
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 80 of 211
Associated Org Code information
Associated project Information
Useful for creating DataBooks that require transaction amounts, balances and budgets.
This template includes one record for each General Ledger transaction including fields from the account, object, organization and related tables.
GL Summary – Template
Some of the more important Information that can be seen in this template:
Associated account information
Associated object code information
Associated Org Code information
Associated project Information
Associated account balances by sub account/object code/sub object/balance type (as applicable) by fiscal period
There are 300 columns and almost 3 million rows of information in this template
Contains the same fields as the GL Financial Transactions template but the data is summarized at the account balance level.
Transaction detail is not available.
Useful for creating DataBooks where transaction detail is not required.
Useful for creating DataBooks comparing or monitoring account balances.
This template includes one record for an account balance summarized at the sub account/object code/sub object/balance type level by fiscal year with separate columns for each fiscal period.
Object Code Attributes - Template
Some of the more important Information that can be seen in this template:
Object Chart Code
Object Code
Object Active indicator
Object Code Name
Object Type Code
There are 52 columns of information in this template
Useful for creating an object code listing This template includes one record for each object code by chart code.
KFS Labor Ledger DataBooks DATABOOK NAME CONTENTS POTENTIAL USES
DAGS Labor Ledger - Template Some of the more important information that can be
seen in this template:
Fiscal Year
Chart Code
Account Number
Object Code
Labor Ledger Data viewable only to those with labor access. This template provides a transaction history DataBook that lists all DAGS labor transactions. This template contains over 50 columns and approximately 600,000 rows of data. It includes one record for every payroll transaction by employee.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 81 of 211
Balance Type Code
Object Type Code
University Fiscal Period
Origin Code
Document Number
UH Number
Employee Record Number
Warrant Distribution Code
Bargaining Unit
Labor Ledger - Template Some of the more important information that can be
seen in this template:
Fiscal Year
Chart Code
Account Number
Object Code
Sub Object Code
Balance Type Code
Document Type Code
Document Number
Position Number
Project Code
Fund Group Code
Higher Education Function Code
Employee Name
Labor Ledger Data viewable only to those with labor access. This template provides a transaction history DataBook that lists all labor transactions. This template contains over 150 columns and approximately 30 million of data. It includes one record for every payroll transaction by employee.
KFS PurAP DataBooks DATABOOK NAME CONTENTS POTENTIAL USES
AP Documents – Detail TEMPLATE Information that can be found in this template:
Payee Name
PurAP Document Number
Document Date
Document Amount
Document Category
Document Status
Fiscal Year
This creates a detail listing of Accounts Payable Documents, contains approximately 2.5 million rows
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 82 of 211
PO Number
Document Number
Document Type
Total without Tax
Total Tax
Total with Tax
Funding Source Code
Requestor Name
AP Documents Summary - Template Information that can be seen in this template:
Vendor Number
Vendor Name
Document Amount
Document Date
Document Type
PurAP Document Number
Document Category
Document Type Code
Total without Tax
Total Tax
Total with Tax
DV Campus Name
Fiscal Year
This creates a summary listing of Accounts Payable Documents containing approximately 900,000 rows of data
Credit Memo - TEMPLATE Information that can be seen in this template:
Vendor Credit Memo Number
Credit Memo Amount
Credit Memo Date
Document Status
Process Timestamp
Credit Hold Indicator
Credit Memo Extract Date
Vendor Name
Vendor Customer Number
Document Number
Document Category
Total without Tax
Total Tax
Total with Tax
This creates a detail listing to the item level of Credit Memo Documents, contains approximately 2500 rows
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 83 of 211
Fiscal Year
Credit Memo Summary - TEMPLATE Information that can be seen in this template:
Vendor Credit Memo Number
Credit Memo Amount
Document Date
Document Category
Document Status
Process Timestamp
Credit Hold Indicator
Vendor Number
Vendor Customer Number
Vendor Name
Credit Memo Extract Date
Document Number
Total without Tax
Total Tax
Total with Tax
Fiscal Year
This creates a summary listing Credit Memo Documents, contains approximately 1500 rows
Disbursement Summary - TEMPLATE Information that can be seen in this template:
Document ID
Check Date
Document Status
Document Fiscal Period Posted
DV Due Date
DV Payment Method Code
DV Check Number
DV Doc Location Name
DV Campus Name
Payee Number
Payee Number (1)
Total without Tax
Total with Tax
Fiscal Year
This creates a summary listing DV Payments, contains approximately 125,000 rows of data
Disbursement Voucher - TEMPLATE Information that can be seen in this template:
Check Date
Document Fiscal Period Posted
DV Due Date
This creates a summary listing DV Payments with Payee, contains approximately 125,000 rows of data
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 84 of 211
DV Payment Method Code
DV Check Number
DV Campus Name
Payee Number
Payee Name
Total without Tax
Total with Tax
Fiscal Year
Payment Request - TEMPLATE Information that can be seen in this template:
Payment Request Number
Invoice Date
Vendor Name
Vendor Number
Vendor Customer Number
Vendor Invoice Amount
Payment Request Pay Date
Invoice Number
PO Number
Payment Term Code
Total without Tax
Total with Tax
Paid Date
Payment Request Status
Fiscal Year
Bank Code
Payment Method
This creates a listing of Payment Requests, contains approximately 300,000 rows of data
Payment Request Detail – TEMPLATE Some of the more important Information that can be seen in this template:
Chart Code
FO Code
Account Number
Payment Request Number
PO Number
Disbursement Number
Document Number
Total Amount
Disbursement Type Desc
This template creates a detail listing of Payment Requests, and contains approximately 350 columns and 125,000 rows of data
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 85 of 211
Program ID Description
Fund Group Code
Funding Year
Payment Request Summary – TEMPLATE
Information that can be seen in this template:
Payment Request Number
Invoice Date
Payment Request Status
Vendor Name
Vendor Number
Vendor Customer Number
Alternate Vendor Number
Invoice Number
Vendor Invoice Amount
Payment Request Pay Date
Payment Term Code
PO Number
Total without Tax
Total Tax
Total with Tax
Paid Date
Fiscal Year
Bank Code
Payment Method
This creates a summary listing of Payment Requests, contains approximately 300,000 rows of data
PDP Vendor Summary - TEMPLATE Information that can be seen in this template:
Payee Number
Payee Name
Total with Tax
Payment Date
Disbursement Number
Disbursement Timestamp
Payment Status Name
Payee Address 1
Payee Address 2
Payee City
Payee State
Payee Zip
Payee Country
This creates a listing of Payments, grouped by Payee and contains approximately 400,000 rows of data
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 86 of 211
Customer
PDP with Account - TEMPLATE Information that can be seen in this template:
Payee Number
Payee Name
Payee Type
Document Date
Payment Status Code
Customer Number for Institution
Payment Status Name
Total with Tax
Disbursement Timestamp
Account Number
Fin Chart of Accts Code – AP Item
Customer
This creates account level detail listing of Payments, contains approximately 620,000 rows of data
PDP with Line Item Detail - TEMPLATE
Information that can be seen in this template:
Payee Number
Payee Name
Total with Tax
Disbursement Number
Disbursement Timestamp
Payment Status Name
Payment Group ID
Payment Date
Invoice Date
Original Invoice Amt
Net Payment Amount
Invoice Total Ship Amount
Invoice Total Discount Amount
Invoice Total Other Debit Amount
Invoice Total Other Credit Amount
Customer
This creates a line item detail listing of Payments, contains approximately 400,000 rows of data
Purchase Orders with Line Item Detail - TEMPLATE
Information that can be seen in this template:
Vendor Name
Create Date
Purchase Order Number
Quantity
Unit Cost
This creates a listing of line item details of Purchase Orders, grouped by Vendor Name and contains approximately 70,000 rows of data
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 87 of 211
Grand total
Outstanding Encumbered Quantity
PO Received Total Quantity
PO Invoice Total Amount
Outstanding Encumbered Amount
Purchase Order Status
Item Unit of Measure
Item Type
Item Description
PO Number
Vendor Customer Number
Document Type
Document Category
No Prompt for the following Control Values to create the DataBook:
Vendor Name is not empty
Purchase Order Status is not “Closed”
Item Type = Quantity
Purchase Requisition - TEMPLATE Information that can be seen in this template:
Requisition Number
PO Number
PO Created Date
Document Number
Document Status
Document Category
Fiscal Year
Item Description
Paid Date
Requestor Name
Requisition Source Description
Total with Tax
AP Approval Date
Vendor Restricted Indicator
Vendor Name
Vendor Number
This creates a listing of Purchase Requisitions, contains approximately 500,000 rows of data
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 88 of 211
SECTION 2: KFS DATABOOKS: PRIMARILY USED BY CENTRAL OFFICES (ORS, GALC, PFMO)
These global DataBooks have been created to enable users to produce reporting on core data sets for their area. Global DataBooks may
prompt users to enter control values to pre-filter specific data for a more customized DataBook.
KFS AR DataBooks
KFS AR DataBooks> Audit Reports: Primarily Used by Central Offices (ORS, GALC)
DATABOOK NAME CONTENTS POTENTIAL USES
RBMR065A – AR Aging
Some of the more important Information that can be seen in this DataBook:
Chart Code
Customer Name
Customer Number
AR Billing Organization
AR Processing Organization
Document Number
Account Number
Object Code
Amount
Invoice Paid Amount
Open Amount
1 - 90 Days
91 - 180 Days
181 - 730 Days
731 Days and Over Control Value Filters: None
This DataBook is primarily used by Central Offices. This DataBook provides a cumulative aging DataBook for fiscal year to date that provides all invoices outstanding and paid as of the previous day. Data is grouped by Chart Customer Name AR Object Code Original Invoices Number and Invoice Item Number.
RBMR065C – AR Customer Listing
Some of the more important Information that can be seen in this DataBook:
Customer Number
Customer Name
Inv Invoice Type
Inv Billing Date
AR Billing Organization
AR Processing Organization
Document Number
This DataBook is primarily used by Central Offices. This DataBook provides all AR invoices, customer number and name, invoice amount, adjustments amount paid and open amount. Data is grouped by customer number, original invoices number and invoice item number.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 89 of 211
Chart Code
Account Number
AR Object Code
Object Code
Amount
Adjustments
Invoice Paid Amount
Open Amount
Control Value Filters: None
RBMR065G – AR by Fund Group and Acct
Some of the more important Information that can be seen in this DataBook:
Fund Group Code
Chart Code
Account Number
Customer Name
Original Invoice Number
Customer Number
AR Billing Organization
AR Processing Organization
Document Number
AR Object Code
Object Code
Amount
Adjustments
Invoice Paid Amount
Open Amount
Invoice Document Type Control Value Filters: None
This DataBook is primarily used by Central Offices. This DataBook provides non-contracts and grants (non-CG) invoices for customers by fund group, chart and account. Data is grouped by fund group, chart code, account, customer name, original invoices number and invoice item number. Fund Group 11: Current Funds Unrestricted Fund group 12: Current Funds Restricted Fund Group 60: Agency Funds
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 90 of 211
KFS Capital Assets DataBooks: Primarily Used by Central Offices (PFMO) DATABOOK NAME CONTENTS POTENTIAL USES
Annual Inventory Verification Some of the more important Information that can be seen in this DataBook:
Asset FO Code
Asset Representative Username
Asset Tag Number
Asset Number
Asset Description
Asset Organization Text
Asset Manufacturer
Asset Model Number
Asset Serial Number
Asset In Service Date
Asset Total Cost
Asset Bldg Campus Code
Asset Bldg Code
Asset Bldg Room
Asset Off Campus Loc Street Address
Asset Off Campus Loc City
Asset Off Campus Loc State
Asset Off Campus Loc Country
Control Value Filters: None
PFMO uses this DataBook to create the annual physical inventory verification reports. It includes active equipment and controlled property assets at the time it is run. This DataBook is useful to view active equipment and controlled property assets assigned to an asset representative under a specific asset FO code. Data is grouped by Asset FO Code and Asset Representative
KFS Contracts + Grants DataBooks: Primarily Used by Central Offices (ORS)
KFS Contracts + Grants DataBooks:
DATABOOK NAME CONTENTS POTENTIAL USES
CBMR114A
Some of the more important Information that can be seen in this DataBook:
Chart-Acct (i.e., 4434135)
Chart Code (i.e., CC)
This DataBook is used primarily by ORS to help prepare Indirect Cost Reports for management for indirect costs that have been recorded on (an) account(s).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 91 of 211
Account Name (i.e., Culinary Institute of the Pacific)
CG Prop No (i.e., 22559)
UH FA (i.e.,P284)
Hi Ed Func (i.e.,GR&R)
OrgCode (i.e.,CC-VPCC)
FO Code (i.e., 034)
Fiscal Officer Name
Acct Supr Name
Off Campus (i.e., Yes)
IDC Waiver (i.e.,Yes)
ICR Type (i.e., 99)
IDC Rate (i.e.,
FYTD IDC Base Amount
FYTD IDC Charged Amount
FYTD MTDC Base Amount Control Value Filters
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Data is grouped by Chart Code then by Account.
KFS Contracts + Grants DataBooks > Field Reports: DATABOOK NAME CONTENTS POTENTIAL USES
CBMR090 (Income Statement) – CG Account Summary by Account
Some of the more important Information that can be seen in this DataBook:
Base Budget
Current Budget
Current Month Actuals
Fiscal Year to Date Actuals
Inception to Date Actuals
Encumbrances
This is used by ORS for closing out awards. The DataBook includes awards closed (in KFS) or terminated accounts. You can view budget balance available for contract and grant accounts. Balances are grouped by CG Budget Pools and object codes within the account.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 92 of 211
Balances (Current Budget less Inception to Date Actuals less Encumbrances)
Pre-Encumbrances
Budget Balances less Pre-Encumbrances Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2015” and must be changed to a valid fiscal year to get results (e.g., “2016”).
Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an account.
Account Number [Optional]: The default value is “0000000”. if you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.
FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).
Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Organization Code may be entered (e.g.,” MCOM”).
Award Number [Optional]: The default value is “00000”. If you leave the default value all awards will be returned. A specific Award Number may be entered (e.g., “12345”).
Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).
Awd Acct Project Dir Username [Optional]: The
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 93 of 211
default is “xxxxx”. If you leave the default value, All Award Account Project Directors will be returned. A specific Awd Acct Project Dir Username may be entered (e.g., “young”).
KFS GL DataBooks > Audit Reports: Note: Audit reports are typically used by GALC
KFS GL DataBooks > Audit Reports:
DATABOOK NAME CONTENTS POTENTIAL USES
FBMR094_FYE – GL Balance Sheet Balances by Campus
Information that can be seen in this DataBook:
Chart
Account Number
Account Name
Beginning Balance
Fiscal YTD
Current Month Change
Current Balance
Current Month
Fiscal Year No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Year = Current FY
Chart Code not = NI
This DataBook is a summarized fiscal year end trial balance by campus. Data is grouped by Chart then BAC, Object Code then Account. Basic Accounting Categories include Assets, Liabilities, Fund Balance, Income and Expenses.
Note: FBMR: B- sort by Campus
94: balance sheet object code
FBMR095_FYE – SL Income & Expense Balances by Campus
Some of the Information that can be seen in this DataBook:
Chart Code Name
Chart Code
Base Budget
Current Budget
Current Month Actuals
Fiscal YTD Actuals
Cumulative Actuals
Total Encumbrance
Variance ( Curr Budg – Proj YTD Actuals-Total YTD
This audit DataBook provides summarized fiscal year end subsidiary ledger balances for income and expense related object codes and summarized by campus. Data is grouped by Chart Code, Basic Accounting Category, Object Code and Account
Note: FBMR: B- sort by Campus
95: income expense object code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 94 of 211
Enc) No Prompt for the following Control Values to create the DataBook:
Basic Accounting Category = EX, IN
Base Budget not = $0.00
Current Budget not = $0.00
Total YTD Enc not = $0.00
Proj YTD Actuals = $0.00
Fiscal Year = Current FY
FHMR094_FYE – GL Balance Sheet Balances, Consolidated
Some of the more important information that can be seen in this DataBook:
Chart
UH Fund – Appropriation Code
DAGS Funding Appropriation Code
Sub-Fund Group
Fund Group
Beginning Balance
Prior Mo FYTD
Current Month Change
Current Balance
Fiscal Mo
Fiscal Year
Account No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
University FY = Fiscal Yr
Chart Code Not NI
This audit DataBook shows Basic Accounting Category, Object Code and Account, providing a fiscal year-end balance sheet for all campuses.
Note: FHMR: H – sort by Univ
94: balance sheet object codes
FHMR095_FYE – SL Income & Expense Balances, Consolidated
Some of the Information that can be seen in this DataBook:
Chart Code Name
Chart Code
Base Budget
Current Budget
Current Month Actuals
This audit DataBook provides summarized fiscal year end subsidiary ledger balances by income and expense related object codes for all campuses Data is grouped by Chart Code, Basic Accounting Category, Object Code and Account
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 95 of 211
Fiscal YTD Actuals
Cumulative Actuals
Total Encumbrance
Variance ( Curr Budg – Proj YTD Actuals-Total YTD Enc)
No Prompt for the following Control Values to create the DataBook:
Basic Accounting Category = EX, IN
Base Budget not = $0.00
Current Budget not = $0.00
Total YTD Enc not = $0.00
Proj YTD Actuals = $0.00
Fiscal Year = Current FY
Note: FHMR: H – sort by Univ
95: income expense object code
Trial Balance Information that can be seen in this DataBook:
Chart Code
Object Code Name
Debit Balance
Credit Balance
Fiscal Yr No Prompt for the following Control Values to create the DataBook:
Fiscal Year = Current FY
This DataBook provide a FYE trial balance grouped and summarized by campus and provides a grand total for all campuses
Trial Balance_FYE Information that can be seen in this DataBook:
Chart Code
Object Code Name
Debit Balance
Credit Balance
Fiscal Yr No Prompt for the following Control Values to create the DataBook:
Fiscal Year = Prior FY and Fiscal Period = 13
This DataBook provide a FYE trial balance grouped and summarized by campus and provides a grand total for all campuses
KFS GL DataBooks > Audit Reports > FxMR094
DATABOOK NAME CONTENTS POTENTIAL USES
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 96 of 211
FBMR094 – GL Balance Sheet Balances by Campus
Some of the more important information that can be seen in this DataBook:
Chart Code
Chart
UH Fund – Appropriation Code
DAGS Funding Appropriation Code
Sub-Fund Group
Fund Group
Beginning Balance
Prior Mo FYTD
Current Month Change
Current Balance
Fiscal Mo
Fiscal Year
Account Control Value Filters: None
This audit DataBook shows Basic Accounting Category, Object Code and Account, providing a balance sheet by Campus.
FBMR: B- sort by Campus
94: balance sheet object codes
FHMR094 – GL Balance Sheet Balances, Consolidated
Some of the more important information that can be seen in this DataBook:
Chart
UH Fund – Appropriation Code
DAGS Funding Appropriation Code
Fund Group
Beginning Balance
Prior Mo FYTD
Current Month Change
Current Balance
Fiscal Mo
Fiscal Year
Account Control Value Filters: None
This audit DataBook shows Basic Accounting Category, Object Code and Account, providing a balance sheet for all campuses.
Note: FHMR: H – sort by Univ
94: balance sheet object codes
KFS GL DataBooks > Audit Reports > FxMR095
DATABOOK NAME CONTENTS POTENTIAL USES
FBMR095DTL – – SL Income & Expense Balances by Campus
Information that can be seen in this DataBook:
Chart Code Name
This audit DataBook provides subsidiary ledger balances by income and expense related object codes
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 97 of 211
Chart Code
Base Budget
Current Budget
Current Month Actuals
Fiscal YTD Actuals
Cumulative Actuals
Total Encumbrance
Variance ( Curr Budg – Proj YTD Actuals-Total YTD Enc)
F Mo
F Yr Control Value Filters: None
Data is grouped by Chart Code, Basic Accounting Category, Object Code and Account
Note: FBMR: B- sort by Campus
95: income expense object code
DTL - by object code
FBMR095SMRYL – – SL Income & Expense Balances by Campus
Information that can be seen in this DataBook:
Chart Code Name
Chart Code
Base Budget
Current Budget
Current Month Actuals
Fiscal YTD Actuals
Cumulative Actuals
Total Encumbrance
Variance ( Curr Budg – Proj YTD Actuals-Total YTD Enc)
F Mo
F Yr Control Value Filters: None
This audit DataBook that shows all income statement (income & expense) object codes summarized by Campus Data is grouped by Chart Code, Basic Accounting Category and Object Code
Note: FBMR: B- sort by Campus
95: income expense object code
SMRY - Summarized by Financial Statement Code
FHMR095DTL – – SL Income & Expense Balances Consolidated
Information that can be seen in this DataBook:
Basic Accounting Category
Chart Code
Base Budget
Current Budget
Current Month Actuals
Fiscal YTD Actuals
Cumulative Actuals
Total Encumbrance
This audit DataBook that shows all income statement (income & expense) object codes for all campuses Data is grouped by Basic Accounting Category, Object Code and Account
Note: FHMR: H – sort by Univ
95: income expense object code
DTL - by object code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 98 of 211
Variance ( Curr Budg – Proj YTD Actuals-Total YTD Enc)
F Mo
F Yr Control Value Filters: None
FHMR095SMRY – – SL Income & Expense Balances Consolidated
Information that can be seen in this DataBook:
Basic Accounting Category
Chart Code
Base Budget
Current Budget
Current Month Actuals
Fiscal YTD Actuals
Cumulative Actuals
Total Encumbrance
Variance ( Curr Budg – Proj YTD Actuals-Total YTD Enc)
F Mo
F Yr Control Value Filters: None
This audit DataBook that shows all income statement (income & expense) object codes summarized by financial statement codes Data is grouped by Basic Accounting Category and Object Code
Note: FHMR: H – sort by Univ
95: income expense object code
SMRY - Summarized by Financial Statement Code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 99 of 211
KFS GL DataBooks > Audit Reports > FBDR043 > Parameterized
DATABOOK NAME CONTENTS POTENTIAL USES
FBDR043 - Section 1 (Param)
Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FBDR043 - Section 2 (Param) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non Fed Sp Prj
Curr Restricted - P State Trust
Curr Restricted - P Leg Trust
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000”
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 100 of 211
and must be changed to a valid fiscal year to get results (e.g., “2015”).
FBDR043 - Section 3 (Param) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – F FWS
Curr Restricted – F Serv Cost Ctr
Curr Restricted – F USDA
Curr Restricted – F VOCED
Curr Restricted F Fed Admin
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 2-4-Current restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
FBDR043 - Section 4 (Param) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – Fed Spon Proj
Curr Restricted – F
Curr Restricted – P
Total Curr Restricted
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
FBDR043 - Section 5 (Param) Some of the more important Information that can be Data is grouped by Chart Code Basic Accounting Category and
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 101 of 211
seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R Shell
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
FBDR043 - Section 6 (Param) Some of the more important Information that can be seen in this DataBook:
Endow – UHGA
Endow – Princ Accts
Endow – Inv Port
Endow - Contra
Total Endow
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
GALC runs these DataBooks in preparation for the trial balances, historical information
FBDR043 - Section 7 (Param) Some of the more important Information that can be Data is grouped by Chart Code Basic Accounting Category and
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 102 of 211
seen in this DataBook:
Unexpend Plant
Renew & Replace
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FBDR043 - Section 8 (Param) Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).
FBDR043 - Section 9 (Param) Some of the more important Information that can be seen in this DataBook:
Unexp – State
Unexp – UH Fed
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 103 of 211
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace – State Other
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 9 – Miscellaneous Adjustments
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 104 of 211
KFS GL DataBooks > Audit Reports > FBDR043
DATABOOK NAME CONTENTS POTENTIAL USES
FBDR043 – Summary of Object Codes by Campus (Section 1)
Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo Control Value Filters: None
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
Section 1: Unrestricted, Fund Group 11. Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FBDR043 – Summary of Object Codes by Campus (Section 2)
Some of the more important Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non Fed Sp Prj
Curr Restricted - P State Trust
Curr Restricted - P Leg Trust
F Yr
F Mo
Control Value Filters: None
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
FBDR043 – Summary of Object Codes by Campus (Section 3)
Some of the more important Information that can be seen in this DataBook:
Curr Restricted – F FWS
Curr Restricted – F Serv Cost Ctr
Curr Restricted – F USDA
Curr Restricted – F VOCED
Curr Restricted F Fed Admin
F Yr
F Mo
Sec
Control Value Filters: None
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 105 of 211
FBDR043 – Summary of Object Codes by Campus (Section 4)
Some of the more important Information that can be seen in this DataBook:
Curr Restricted – Fed Spon Proj
Curr Restricted – F
Curr Restricted – P
Total Curr Restricted
F Yr
F Mo
Control Value Filters: None
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
FBDR043 – Summary of Object Codes by Campus (Section 5)
Some of the more important Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R Shell
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
F Yr
F Mo
Control Value Filters: None
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
FBDR043 – Summary of Object Codes by Campus (Section 6)
Some of the more important Information that can be seen in this DataBook:
Endow – UHGA
Endow – Princ Accts
Endow – Inv Port
Endow - Contra
Total Endow
F Yr
F Mo
Control Value Filters: None
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
FBDR043 – Summary of Object Codes by Campus (Section 7)
Some of the more important Information that can be seen in this DataBook:
Unexpend Plant
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 106 of 211
Renew & Replace
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo
Control Value Filters: None
43: all object codes
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FBDR043 – Summary of Object Codes by Campus (Section 8)
Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
F Yr
F Mo
Control Value Filters: None
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
SMRY - Summarized by Financial Statement Code
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals)
FBDR043 – Summary of Object Codes by Campus (Section 9)
Some of the more important Information that can be seen in this DataBook:
Unexp – State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace – State Other
F Yr
F Mo
Control Value Filters: None
Data is grouped by Chart Code Basic Accounting Category and then Object Code Name
Note: FBxx: B- sort by Campus
43: all object codes
Section 9 – Miscellaneous Adjustments
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 107 of 211
KFS GL DataBooks > Audit Reports > FHDR043 > Parameterized
DATABOOK NAME CONTENTS POTENTIAL USES
FHDR043 - Section 1 (Param) Information that can be seen in this DataBook:
Curr Unrestricted – G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
This DataBook provides object code summary data grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 1: Unrestricted, Fund Group 11. Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHDR043 - Section 2 (Param) Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non-Fed Sp Proj
Curr Restricted – P State Trust
Curr Restricted – P Leg Trust
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000”
This DataBook provides object code summary data grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 108 of 211
and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHDR043 - Section 3 (Param) Information that can be seen in this DataBook:
Cur Restr – F FWS
Cur Restr – F Serv Cost Ctr
Cur Restr – F USDA
Cur Restr – F VOCED
Cur Restri – F Fed Admin
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
This DataBook provides object code summary data grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
FHDR043 - Section 4 (Param) Information that can be seen in this DataBook:
Cur Restr – Fed Spon Proj
Cur Restr - F
Cur Restr - P
Total Cur Restri
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
This DataBook provides object code summary data grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
FHDR043 - Section 5 (Param) Information that can be seen in this DataBook: This DataBook provides object code summary data grouped by
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 109 of 211
Loan Funds – Fed Funds
Loan Funds – R SHEL
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
FHDR043 - Section 6 (Param) Information that can be seen in this DataBook:
Endow - UHGA
Endow- Prince Accts
Endow – Inv Port
Endow - Contra
Total Endow
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
This DataBook provides object code summary data grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
FHDR043 - Section 7 (Param) Information that can be seen in this DataBook: This DataBook provides object code summary data grouped by
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 110 of 211
Unexpend Plant
Renew & Replace
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FHDR043 - Section 8 (Param) Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
Total All Funds
F Yr
F Mo
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
This DataBook provides object code summary data grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals)
FHDR043 - Section 9 (Param) Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
This DataBook provides object code summary data grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 111 of 211
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 9 – Miscellaneous Adjustments
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 112 of 211
KFS GL DataBooks > Audit Reports > FHDR043
DATABOOK NAME CONTENTS POTENTIAL USES
FHDR043 – Summary of Object Codes, Consol (Section 1)
Information that can be seen in this DataBook:
Curr Unrestricted – G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
Fiscal Yr
Fiscal Mo
Section Control Value Filters: None
This DataBook provides Fiscal Year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 1: Unrestricted, Fund Group 11. Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHDR043 – Summary of Object Codes, Consol (Section 2)
Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non-Fed Sp Proj
Curr Restricted – P State Trust
Curr Restricted – P Leg Trust
Fiscal Yr
Fiscal Mo
Section Control Value Filters: None
This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
FHDR043 – Summary of Object Codes, Consol (Section 3)
Information that can be seen in this DataBook:
Cur Restr – F FWS
Cur Restr – F Serv Cost Ctr
Cur Restr – F USDA
Cur Restr – F VOCED
Cur Restri – F Fed Admin
Fiscal Yr
Fiscal Mo
Section Control Value Filters: None
This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 113 of 211
FHDR043 – Summary of Object Codes, Consol (Section 4)
Information that can be seen in this DataBook:
Cur Restr – Fed Spon Proj
Cur Restr - F
Cur Restr - P
Total Cur Restri
Fiscal Yr
Fiscal Mo
Section Control Value Filters: None:
This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
FHDR043 – Summary of Object Codes, Consol (Section 5)
Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R SHEL
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
Fiscal Yr
Fiscal Mo
Section Control Value Filters: None
This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
FHDR043 – Summary of Object Codes, Consol (Section 6)
Information that can be seen in this DataBook:
Endow - UHGA
Endow- Prince Accts
Endow – Inv Port
Endow - Contra
Total Endow
Fiscal Yr
Fiscal Mo
Section Control Value Filters: None
This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
FHDR043 – Summary of Object Codes, Consol (Section 7)
Information that can be seen in this DataBook:
Unexpend Plant
Renew & Replace
This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 114 of 211
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo Control Value Filters: None
Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FHDR043 – Summary of Object Codes, Consol (Section 8)
Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
Total All Funds
F Yr
F Mo
Control Value Filters: None
This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).
FHDR043 – Summary of Object Codes, Consol (Section 9)
Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section Control Value Filters: None
This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense
Note: FHxx: H- sort by Univ
43: all object codes
Section 9 – Miscellaneous Adjustments
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 115 of 211
KFS GL DataBooks > Audit Reports > FHMR101 > Parameterized
DATABOOK NAME CONTENTS POTENTIAL USES
FHMR101 - Section 1 (Param) Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Curr Unrestricted – G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement DataBooking.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHMR101 - Section 2 (Param) Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash)
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 2 – 4-Current Restricted, FG 12 - Mostly used by
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 116 of 211
Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non-Fed Sp Proj
Curr Restricted – P State Trust
Curr Restricted – P Leg Trust
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
ORS, fund groups Federal and Private monies.
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
FHMR101 - Section 3 (Param) Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Cur Restr – F FWS
Cur Restr – F Serv Cost Ctr
Cur Restr – F USDA
Cur Restr – F VOCED
Cur Restri – F Fed Admin
Fiscal Yr
Fiscal Mo
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 117 of 211
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR101 - Section 4 (Param) Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Cur Restr – Fed Spon Proj
Cur Restr - F
Cur Restr - P
Total Cur Restri
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 4 -. Sub-Fund group includes FSPON, F, P.
FHMR101 - Section 5 (Param) Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 118 of 211
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R SHEL
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
FHMR101 - Section 6 (Param) Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Endow - UHGA
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 119 of 211
Endow- Prince Accts
Endow – Inv Port
Endow - Contra
Total Endow
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR101 - Section 7 (Param) Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Unexpended Plant
Renew & Replace
Debt Retire
Invets In Plant
Total Plant Fund
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 120 of 211
returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR101 - Section 8 (Param) Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Agency-State Gen
Agency - Other
Agency – Deposits, Clring
Renew & Replace – Mand
Total Agency
Total All Funds
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).
FHMR101 - Section 9 (Param) Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 121 of 211
Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash)
Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
101: balance sheet object codes (assets, liabilities, fund balance)
Section 9 – Miscellaneous Adjustments: o Unexp State: FG 51; SubFund Group PUGEN, PUSPC,
PUBND o Unexp Fed: FG 51 SubFund Group PUFED o Unexp – UH Priv: FG 51, Subfund group PUPRV o Renew & Replace – Mand: FG 52, Subfund Group
RRMAND o Renew & Replace – S Other: FG 52, Subfund Group
RROTHR
FHMR101 - Section 10 (Param) Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash)
Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 10 : Fund Group between 52 and 53
FG 52: Plant Renewals & Replacements and
FG 53 Plant Retire of Indebtedness
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 122 of 211
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR101 - Section 11 (Param) Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash)
Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 11 Fund Group Between 01 and 75
FG 0-75 include all fund groups except Consolidation Charts
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 123 of 211
FHMR101 - Section 12 (Param) Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash)
Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 12: Fund Group 01-80
FG 0-80: Alll Fund Groups
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 124 of 211
KFS GL DataBooks > Audit Reports > FHMR101
DATABOOK NAME CONTENTS POTENTIAL USES
FHMR101- Statement of Net Assets (Section 1)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Curr Unrestricted – G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHMR101- Statement of Net Assets (Section 2)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash)
Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 125 of 211
Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non-Fed Sp Proj
Curr Restricted – P State Trust
Curr Restricted – P Leg Trust
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
FHMR101- Statement of Net Assets (Section 3)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Cur Restr – F FWS
Cur Restr – F Serv Cost Ctr
Cur Restr – F USDA
Cur Restr – F VOCED
Cur Restri – F Fed Admin
Fiscal Yr
Fiscal Mo
Section
Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 126 of 211
No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
FHMR101- Statement of Net Assets (Section 4)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Cur Restr – Fed Spon Proj
Cur Restr - F
Cur Restr - P
Total Cur Restri
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 4 -. Sub-Fund group includes FSPON, F, P.
FHMR101- Statement of Net Assets (Section 5)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent
Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 127 of 211
Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R SHEL
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
balance)
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
FHMR101- Statement of Net Assets (Section 6)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Endow - UHGA
Endow- Prince Accts
Endow – Inv Port
Endow - Contra
Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 128 of 211
Total Endow
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
FHMR101- Statement of Net Assets (Section 7)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Unexpended Plant
Renew & Replace
Debt Retire
Invets In Plant
Total Plant Fund
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 129 of 211
Chart Code not = NI
FHMR101- Statement of Net Assets (Section 8)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Agency-State Gen
Agency - Other
Agency – Deposits, Clring
Total Agency
Total All Funds
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).
FHMR101- Statement of Net Assets (Section 9)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 9 – Miscellaneous Adjustments
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 130 of 211
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
FHMR101_FYE- Statement of Net Assets (Section 1)
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Curr Unrestricted – G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 131 of 211
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
FHMR101_FYE- Statement of Net Assets (Section 2)
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non-Fed Sp Proj
Curr Restricted – P State Trust
Curr Restricted – P Leg Trust
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
FHMR101_FYE- Statement of Net Assets (Section 3)
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 132 of 211
Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Cur Restr – F FWS
Cur Restr – F Serv Cost Ctr
Cur Restr – F USDA
Cur Restr – F VOCED
Cur Restri – F Fed Admin
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
101: balance sheet object codes (assets, liabilities, fund balance)
Section 2-4-Current restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
FHMR101_FYE- Statement of Net Assets (Section 4)
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Cur Restr – Fed Spon Proj
Cur Restr - F
Cur Restr - P
Total Cur Restri
Fiscal Yr
Fiscal Mo
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 4 -. Sub-Fund group includes FSPON, F, P.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 133 of 211
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
FHMR101_FYE- Statement of Net Assets (Section 5)
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R SHEL
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 134 of 211
FHMR101_FYE- Statement of Net Assets (Section 6)
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Endow - UHGA
Endow- Prince Accts
Endow – Inv Port
Endow - Contra
Total Endow
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
Section 6 - Sub-Fund group includes ENDOW-UHGA, ENDOW-PRINCE ACCTS, ENDOW- INV PORT, ENDOW- CONTRA
FHMR101_FYE- Statement of Net Assets (Section 7)
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Unexpended Plant
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 135 of 211
Renew & Replace
Debt Retire
Invets In Plant
Total Plant Fund
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FHMR101_FYE- Statement of Net Assets (Section 8)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Agency-State Gen
Agency - Others
Agency – Deposits, Clring
Total Agency
Total All Funds
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 136 of 211
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
FHMR101_FYE- Statement of Net Assets (Section 9)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 9 – Miscellaneous Adjustments
FHMR101_FYE- Statement of Net Assets (Section 10)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 10 – Fund Group between 52-53
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 137 of 211
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY Chart Code not = NI
FG 52: Plant Renewals & Replacements
FG 53 Plant Retire of Indebtedness
FHMR101_FYE- Statement of Net Assets (Section 11)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 11 Fund Group Between 01 and 75
FG 0-75 include all fund groups except Consolidation Charts
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 138 of 211
No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY Chart Code not = NI
FHMR101_FYE- Statement of Net Assets (Section 12)
Data is Grouped by:
FS Code Level 0 ( i.e., Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Unexp-State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace –S Other
Fiscal Yr
Fiscal Mo
Section No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY Chart Code not = NI
Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
101: balance sheet object codes (assets, liabilities, fund balance)
Section 12: Fund Group 01-80
FG 0-80: Alll Fund Groups
Statement of Net Assets Variance Report
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
This DataBook provides the current month fiscal year variance of net assets. Data is grouped by Financial Statement Categories:
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 139 of 211
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Total of All Funds Current FY
Total of All Funds Prior FY
Variance
F Yr
F Mo No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
Assets/Liabilities and is summarized within each category down the object code level
Statement of Net Assets Variance Report (Param)
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Information that can be seen in this DataBook:
Total of All Funds Current FY
Total of All Funds Prior FY
Variance
Control Value Filters:
Current Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Prior Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to
This DataBook provides the current month fiscal year variance of net assets of a Sub-Fund Group. Data is grouped by Financial Statement Categories: Assets/Liabilities and is summarized within each category down the object code level.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 140 of 211
get results (e.g., “2015”).
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Sub Fund Group Type [Optional]: The default value is “x” if you leave the default value, all Sub Fund Group Types will be returned. A specific Sub Fund Group Type may be entered (e.g.,”G”)
Statement of Net Assets Variance Report_FYE
Data is Grouped by:
FS Code Level 0 ( i.e.,Assets/Liabilities)
FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)
FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)
FS Code Level 3 (i.e., Cash & Cash Equivalents)
Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:
Total of All Funds Current FY
Total of All Funds Prior FY
Variance
F Yr
F Mo No Prompt for the following Control Values to create the DataBook:
Balance Type Code = AC
Fiscal Period = Less than or equal to current Fiscal Month
Fiscal Year = Current FY
Chart Code not = NI
This DataBook provides the FYE variance of net assets. Data is grouped by Financial Statement Categories: Assets/Liabilities and is summarized within each category down the object code level
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 141 of 211
KFS GL DataBooks > Audit Reports > FHMR103 > Parameterized
DATABOOK NAME CONTENTS POTENTIAL USES –
FHMR103DTL - Section 1 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 1: Unrestricted, Fund Group 11. Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHMR103DTL - Section 2 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 2-4 -Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 142 of 211
Curr Restricted – P Non Fed Sp Prj
Curr Restricted - P State Trust
Curr Restricted - P Leg Trust
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
FHMR103DTL - Section 3 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – F FWS
Curr Restricted – F Serv Cost Ctr
Curr Restricted – F USDA
Curr Restricted – F VOCED
Curr Restricted F Fed Admin
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 2-4-Current restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 143 of 211
FHMR103DTL - Section 4 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – Fed Spon Proj
Curr Restricted – F
Curr Restricted – P
Total Curr Restricted
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 4 -. Sub-Fund group includes FSPON, F, P.
FHMR103DTL - Section 5 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll)
Some of the more important Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R Shell
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 5 - Loan Funds, FG 20 - Student Loan Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 144 of 211
Total Loan Funds
F Yr
F Mo
Sec Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR103DTL - Section 6 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Endow – UHGA
Endow – Princ Accts
Endow – Inv Port
Endow - Contra
Total Endow
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “06” for December).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2016”).
There are 19 columns of information in this DataBook
Note: FHMR: H - sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
Section 6 - Sub-Fund group includes ENDOW-UHGA, ENDOW-PRINCE ACCTS, ENDOW- INV PORT, ENDOW- CONTRA
FHMR103DTL - Section 7 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 145 of 211
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Unexpend Plant
Renew & Replace
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FHMR103DTL - Section 8 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
Total All Funds
F Yr
F Mo
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 146 of 211
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR103DTL - Section 9 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Unexp – State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace – State Other
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 9 – Miscellaneous Adjustments
FHMR103DTL - Section 10 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll)
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 147 of 211
Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 10: Fund Group between 52 and 53
FG 52: Plant Renewals & Replacements
FG 53 Plant Retire of Indebtedness
FHMR103DTL - Section 11 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters:
Fiscal Period [Required]: The default value is “00” and
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code Section 11: Fund Group Between 01 and 75
FG 0-75: All Fund Groups excluding Consolidation Charts
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 148 of 211
must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR103DTL - Section 12 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code Section 12: Fund Group 01-80
FG 0-80: Alll Fund Groups
FHMR103SMRY - Section 1 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 149 of 211
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
SMRY - Summarized by Financial Statement Code
Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHMR103SMRY - Section 2 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non Fed Sp Prj
Curr Restricted - P State Trust
Curr Restricted - P Leg Trust
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 150 of 211
FHMR103SMRY - Section 3 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – F FWS
Curr Restricted – F Serv Cost Ctr
Curr Restricted – F USDA
Curr Restricted – F VOCED
Curr Restricted F Fed Admin
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 2-4-Current restricted, FG 12 - Mostly used by ORS,
fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
FHMR103SMRY - Section 4 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – Fed Spon Proj
Curr Restricted – F
Curr Restricted – P
Total Curr Restricted
F Yr
F Mo
Sec
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 4 -. Sub-Fund group includes FSPON, F, P.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 151 of 211
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR103SMRY - Section 5 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R Shell
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL,
TRUST, R HOUSING, S HI ED, QUASI END
FHMR103SMRY - Section 6 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 152 of 211
seen in this DataBook:
Endow – UHGA
Endow – Princ Accts
Endow – Inv Port
Endow - Contra
Total Endow
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
Section 6 - Sub-Fund group includes ENDOW-UHGA, ENDOW-PRINCE ACCTS, ENDOW- INV PORT, ENDOW- CONTRA
FHMR103SMRY - Section 7 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be seen in this DataBook:
Unexpend Plant
Renew & Replace
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000”
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 153 of 211
and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR103SMRY - Section 8 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
Total All Funds
F Yr
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).
FHMR103SMRY - Section 9 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be seen in this DataBook:
Unexp – State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace – State Other
F Yr
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting. Note: FHMR: H- sort by Univ 103: income statement object codes (income and expense object codes ) SMRY - Summarized by Financial Statement Code Section 9 – Miscellaneous Adjustments
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 154 of 211
F Mo
Sec
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
FHMR103SMRY - Section 10 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 10: Fund Group between 52 and 53
FG 52: Plant Renewals & Replacements
FG 53 Plant Retire of Indebtedness
FHMR103SMRY - Section 11 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 155 of 211
Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code Section 11: Fund Group Between 01 and 75
FG 0-75: All Fund Groups excluding Consolidation Charts
FHMR103SMRY - Section 12 (Param) Data is Grouped by:
FS Code Level 1 (i.e., Oper Expenses)
FS Code Level 2 (i.e., Personnel Costs)
FS Code Level 3 (i.e., Salaries /Wages)
Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code Section 12: Fund Group 01-80
FG 0-80: Alll Fund Groups
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 156 of 211
Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 157 of 211
KFS GL DataBooks > Audit Reports > FHMR103
DATABOOK NAME CONTENTS POTENTIAL USES
FHMR103DTL – Revenues, Expenses & Changes in Net Assets (Section 1)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHMR103DTL – Revenues, Expenses & Changes in Net Assets (Section 2)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non Fed Sp Prj
Curr Restricted - P State Trust
Curr Restricted - P Leg Trust
F Yr
F Mo
Sec
There are 22 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 2 – 4-Current restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 158 of 211
Control Value Filters: None
FHMR103DTL – Revenues, Expenses & Changes in Net Assets (Section 3)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – F FWS
Curr Restricted – F Serv Cost Ctr
Curr Restricted – F USDA
Curr Restricted – F VOCED
Curr Restricted F Fed Admin
F Yr
F Mo
Sec
Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 2-4-Current restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
FHMR103DTL – Revenues, Expenses & Changes in Net Assets (Section 4)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – Fed Spon Proj
Curr Restricted – F
Curr Restricted – P
Total Curr Restricted
F Yr
F Mo
Sec
Control Value Filters: None
There are 20 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 4 -. Sub-Fund group includes FSPON, F, P.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 159 of 211
FHMR103DTL – Revenues, Expenses & Changes in Net Assets (Section 5)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R Shell
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
F Yr
F Mo
Sec
Control Value Filters: None
There are 22 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
FHMR103DTL – Revenues, Expenses & Changes in Net Assets (Section 6)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Endow – UHGA
Endow – Princ Accts
Endow – Inv Port
Endow - Contra
Total Endow
F Yr
F Mo
Sec
There are 19 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
Section 6 - Sub-Fund group includes ENDOW-UHGA, ENDOW-PRINCE ACCTS, ENDOW- INV PORT, ENDOW- CONTRA
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 160 of 211
Control Value Filters: None
FHMR103DTL – Revenues, Expenses & Changes in Net Assets (Section 7)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Unexpend Plant
Renew & Replace
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo
Sec Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FHMR103DTL – Revenues, Expenses & Changes in Net Assets (Section 8)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
F Yr
F Mo
Sec
Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).
FHMR103DTL – Revenues, Expenses Data is Grouped by: There are 21 columns of information in this DataBook
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 161 of 211
& Changes in Net Assets (Section 9) FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Unexp – State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace – State Other
F Yr
F Mo
Sec
Control Value Filters: None
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 9 – Miscellaneous Adjustments
FHMR103DTL – Section 8 (Redo) Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr)
Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
F Yr
F Mo
Sec
Control Value Filters: None
This DataBook is similar to the FHMR103DTL additional filters include FS Code Level 1 not begin with A B or C DataBook includes Operating Revenue, Operating Expenses Non Operating Revenue and Expenses, Other Revenue and Expenses, CINA Items Requiring Adjustments, Clearing-NonCINA for Total UH and Extraordinary Items
Note: FHMR: H- sort by Univ
DTL - by object code
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals)
FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 1)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 162 of 211
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters: None
DTL - by object code
Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 2)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non Fed Sp Prj
Curr Restricted - P State Trust
Curr Restricted - P Leg Trust
F Yr
F Mo
Sec
Control Value Filters: None
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 2-4 Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 3)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 163 of 211
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – F FWS
Curr Restricted – F Serv Cost Ctr
Curr Restricted – F USDA
Curr Restricted – F VOCED
Curr Restricted F Fed Admin
F Yr
F Mo
Sec
Control Value Filters: None
DTL - by object code
Section 2-4-Current restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN
FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 4)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – Fed Spon Proj
Curr Restricted – F
Curr Restricted – P
Total Curr Restricted
F Yr
F Mo
Sec
Control Value Filters: None
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 4 -. Sub-Fund group includes FSPON, F, P.
FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 5)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr)
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 5 - Loan Funds, FG 20 - Student Loan Receivables,
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 164 of 211
Some of the more important Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R Shell
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
F Yr
F Mo
Sec
Control Value Filters: None
useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 6)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Endow – UHGA
Endow – Princ Accts
Endow – Inv Port
Endow - Contra
Total Endow
F Yr
F Mo
Sec
Control Value Filters: None
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
Section 6 - Sub-Fund group includes ENDOW-UHGA, ENDOW-PRINCE ACCTS, ENDOW- INV PORT, ENDOW- CONTRA
FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 7)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 165 of 211
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Unexpend Plant
Renew & Replace
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo
Sec
Control Value Filters: None
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 8)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
Total All Funds
F Yr
F Mo
Sec
Control Value Filters: None
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8
Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).
FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 9)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr)
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
DTL - by object code
Section 9 – Miscellaneous Adjustments
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 166 of 211
Some of the more important Information that can be seen in this DataBook:
Unexp – State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace – State Other
F Yr
F Mo
Sec
Control Value Filters: None
FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 1)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 2)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
There are 22 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 167 of 211
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non Fed Sp Prj
Curr Restricted - P State Trust
Curr Restricted - P Leg Trust
F Yr
F Mo
Sec
Control Value Filters: None
ORS, fund groups Federal and Private monies
Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 3)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – F FWS
Curr Restricted – F Serv Cost Ctr
Curr Restricted – F USDA
Curr Restricted – F VOCED
Curr Restricted F Fed Admin
F Yr
F Mo
Sec
Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense
object codes )
SMRY - Summarized by Financial Statement Code
Section 2-4-Current restricted, FG 12 - Mostly used by ORS,
fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST
CTR,F USDA, F VOCED, F ADMIN
FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 4)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – Fed Spon Proj
Curr Restricted – F
There are 20 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 4 -. Sub-Fund group includes FSPON, F, P.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 168 of 211
Curr Restricted – P
Total Curr Restricted
F Yr
F Mo
Sec Control Value Filters: None
FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 5)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R Shell
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
F Yr
F Mo
Sec
Control Value Filters: None
There are 22 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END
FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 6)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Endow – UHGA
Endow – Princ Accts
Endow – Inv Port
Endow - Contra
There are 19 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense
object codes )
SMRY - Summarized by Financial Statement Code
Section 6 - University Endowments, FG 30 Legacy
Endowments (New Endowments go to UHF)
Section 6 - Sub-Fund group includes ENDOW-UHGA, ENDOW-PRINCE ACCTS, ENDOW- INV PORT, ENDOW-
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 169 of 211
Total Endow
F Yr
F Mo
Sec
Control Value Filters: None
CONTRA
FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 7)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Unexpend Plant
Renew & Replace
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo
Sec
Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense
object codes )
SMRY - Summarized by Financial Statement Code
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 8)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
Agency – Deposits, Clring
Total Agency
F Yr
F Mo
Sec
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense
object codes )
SMRY - Summarized by Financial Statement Code
Section 8 - Agency Fund Accounts, FG 60 Also provides a
total of Sections 1-8
Agency Funds are monies held by the University in an agent
capacity for others (other government units or programs,
organizations, or individuals).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 170 of 211
Control Value Filters: None
FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 9)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Unexp – State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace – State Other
F Yr
F Mo
Sec
Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 9 – Miscellaneous Adjustments
FHMR103SMRY_FYE – Revenues, Expenses & Changes in Net Assets (Section 1)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Curr Unrestricted - G
Curr Unrestricted – S UH
Curr Unrestricted – S State
Curr Unrestricted – R
Total Curr Unrestricted
F Yr
F Mo
Sec Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds
FHMR103SMRY_FYE – Revenues, Data is Grouped by: There are 22 columns of information in this DataBook
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 171 of 211
Expenses & Changes in Net Assets (Section 2)
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – P Schol
Curr Restricted – P Gifts
Curr Restricted – P Non-Fed Admin
Curr Restricted – P Non Fed Sp Prj
Curr Restricted - P State Trust
Curr Restricted - P Leg Trust
F Yr
F Mo
Control Value Filters: None
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 2 -Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS
FHMR103SMRY_FYE – Revenues, Expenses & Changes in Net Assets (Section 3)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Curr Restricted – F FWS
Curr Restricted – F Serv Cost Ctr
Curr Restricted – F USDA
Curr Restricted – F VOCED
Curr Restricted F Fed Admin
F Yr
F Mo
Sec
Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense
object codes )
SMRY - Summarized by Financial Statement Code
Section 2-4-Current restricted, FG 12 - Mostly used by ORS,
fund groups Federal and Private monies
Section 3 -. Sub-Fund group includes F FWS, F SREV COST
CTR,F USDA, F VOCED, F ADMIN
FHMR103SMRY_FYE – Revenues, Expenses & Changes in Net Assets (Section 4)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
There are 20 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 172 of 211
Some of the more important Information that can be seen in this DataBook:
Curr Restricted – Fed Spon Proj
Curr Restricted – F
Curr Restricted – P
Total Curr Restricted
F Yr
F Mo
Sec
Control Value Filters: None
object codes )
SMRY - Summarized by Financial Statement Code
Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies
Section 4 -. Sub-Fund group includes FSPON, F, P.
FHMR103SMRY_FYE – Revenues, Expenses & Changes in Net Assets (Section 5)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Loan Funds – Fed Funds
Loan Funds – R Shell
Loan Funds – Trust
Loan Funds – R Housing
Loan Funds – S HI Ed
Loan Funds – Quasi End
Total Loan Funds
F Yr
F Mo
Sec
Control Value Filters: None
There are 22 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense
object codes )
SMRY - Summarized by Financial Statement Code
Section 5 - Loan Funds, FG 20 - Student Loan Receivables,
useful for the Loan Collection Group
Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL,
TRUST, R HOUSING, S HI ED, QUASI END
FHMR103SMRY_FYE – Revenues, Expenses & Changes in Net Assets (Section 6)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be
There are 19 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 173 of 211
seen in this DataBook:
Endow – UHGA
Endow – Princ Accts
Endow – Inv Port
Endow - Contra
Total Endow
F Yr
F Mo
Sec
Control Value Filters: None
Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)
Section 6 - Sub-Fund group includes ENDOW-UHGA, ENDOW-PRINCE ACCTS, ENDOW- INV PORT, ENDOW- CONTRA
FHMR103SMRY_FYE – Revenues, Expenses & Changes in Net Assets (Section 7)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Unexpend Plant
Renew & Replace
Debt Retire
I.e., in Plant
Total Plant Fund
F Yr
F Mo
Sec Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense
object codes )
SMRY - Summarized by Financial Statement Code
Section 7 - Physical Plant Fund, FG 51-54
51 - Unexpected Plant
52 – Renewal/Replacement (i.e., reserve)
53 – Retirement of Indebtedness
54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings
FHMR103SMRY_FYE – Revenues, Expenses & Changes in Net Assets (Section 8)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Agency State Gen
Agency Others
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense
object codes )
SMRY - Summarized by Financial Statement Code
Section 8 - Agency Fund Accounts, FG 60 Also provides a
total of Sections 1-8
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 174 of 211
Agency – Deposits, Clring
Total Agency
F Yr
F Mo
Sec
Control Value Filters: None
Agency Funds are monies held by the University in an agent
capacity for others (other government units or programs,
organizations, or individuals).
FHMR103SMRY_FYE – Revenues, Expenses & Changes in Net Assets (Section 9)
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:
Unexp – State
Unexp – UH Fed
Unexp – UH Priv
Renew & Replace – Mand
Renew & Replace – State Other
F Yr
F Mo
Sec
Control Value Filters: None
There are 21 columns of information in this DataBook
Note: FHMR: H- sort by Univ
103: income statement object codes (income and expense object codes )
SMRY - Summarized by Financial Statement Code
Section 9 – Miscellaneous Adjustments
Statement of Revenues, Expenses & Changes in Net Position Variance
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code Name(i.e., Tui/Fees,Banner Stdt Waivr) Information that can be seen in this DataBook:
Total All Funds Current FY
Total All Funds Prior FY
Variance Control Value Filters: None
This DataBook provides the fiscal year variance in the current month. Data is grouped by Financial Statement Categories: : Operating Revenue, Operating Expenses, NonOperating Revenues and Expenses, Other Revenues and Expenses, CINA Items Requiring Adjustments, Clearing NonCINA for Total UH and Extraordinary Items. Data is summarized within each category down the object code level
Statement of Revenues, Expenses & Data is Grouped by: This DataBook provides the fiscal year variance.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 175 of 211
Changes in Net Position Variance (Param)
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code Name(i.e., Tui/Fees,Banner Stdt Waivr) Information that can be seen in this DataBook:
Total All Funds Current FY
Total All Funds Prior FY
Variance Control Value Filters:
Current FY [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Prior FY [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Sub-Fund Group Type [Not currently used]
Data is grouped by Financial Statement Categories: : Operating Revenue, Operating Expenses, NonOperating Revenues and Expenses, Other Revenues and Expenses, CINA Items Requiring Adjustments, Clearing NonCINA for Total UH. Data is summarized within each category down the object code level
Statement of Revenues, Expenses & Changes in Net Position Variance FYE
Data is Grouped by:
FS Code Level 1 (i.e., Operating Revenue, Oper Exp)
FS Code Level 2 (i.e., Tuition & Related Fees)
FS Code Level 3 (i.e., Scholarship Allowance)
Object Code Name(i.e., Tui/Fees,Banner Stdt Waivr) Information that can be seen in this DataBook:
Total All Funds Current FY
Total All Funds Prior FY
Variance
FYr
FMo Control Value Filters: None
This DataBook provides the fiscal year variance. Data is grouped by Financial Statement Categories: : Operating Revenue, Operating Expenses, NonOperating Revenues and Expenses, Other Revenues and Expenses, CINA Items Requiring Adjustments, Clearing NonCINA for Total UH. Data is summarized within each category down the object code level.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 176 of 211
KFS GL DataBooks > Audit Reports > FHQR423 DATABOOK NAME CONTENTS POTENTIAL USES
FHQR423 This is a cash DataBook currently not being used
KFS GL DataBooks > Campus Budget Offices: Primarily Used by Campus Budget Office DATABOOK NAME CONTENTS POTENTIAL USES
Budget-to-Actual by SSF Fund-Appropriation
V2.1 Appropriated fund Expenditures against State Allocations; Actual YTD Expenditures against Expenditure Projections by UH Fund Appropriation and A/O Grouped by:
UH Fund Appropriation Code
Report Date
A/O
Budget Summary 2 category Information that can be seen in this DataBook:
State Allocations
Expenditure Projections
Expenditure Q1
Expenditure Q2
Expenditure Q3
Expenditure Q4
Expenditure YTD
SW B-Plus Adjustment
State Allocations Balance
Encumbrances
Balance Less Encumb
Pre-encumbrances
Balance Less PE Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get
Typically used by Campus Budget Office
Appropriated Funds only
Allows comparison of Expenditure Projections to State Allocations /Ceilings (Grand Total line)
Compares Actual YTD expenditures to State Allocations
Presents Actual Expenditures by Quarter by A/O
Allows for pulling of DataBooks by individual CC campus via SSF Fund-Appropriation control value
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 177 of 211
results (e.g., “2015”).
SSF Fund-Apprn [Required] The default value is “x000” and must be changed to a valid SSF Fund-APPRN code to get results (e.g., “G050”)
Budget-to-Actual by SSF Fund-Appropriation for Org Hierarchy
V2.1 Actual YTD Expenditures against Expenditure Projections by UH Fund Appropriation and A/O by Organization Grouped by:
UH Fund Appropriation Code
Report Date
A/O
Budget Summary 2 category Information that can be seen in this DataBook:
State Allocations
Expenditure Projections
Expenditure Q1
Expenditure Q2
Expenditure Q3
Expenditure Q4
Expenditure YTD
SW B-Plus Adjustment
State Allocations Balance
Encumbrances
Balance Less Encumb
Pre-encumbrances
Balance Less PE Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
SSF Fund-Apprn [Required] The default value is “x000” and must be changed to a valid SSF Fund-
Typically used by Campus Budget Office
Appropriated Funds only
This DataBook provides the ability to filter the Budget-to-Actual by SSF Fund-Appropriation DataBook by KFS Organization Code
Presents Expenditure Projections by A/O
Presents Actual Expenditures by Quarter by A/O
Allows comparison of Actual YTD Expenditures to Expenditure Projections
Allows for pulling of DataBooks by individual CC campus via SSF Fund-Appropriation control value
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 178 of 211
APPRN code to get results (e.g., “G150”)
Highest Org Level [Required]: The default value is “xxxxxx” and must be changed to a valid Chart-Org combination to get results (e.g., ”HISBDC” or “MAOEST”)
Budget-to-Actual for Campus Budget – Allocations
v2.1 Appropriated funds E&E against State Allocations/Ceiling by Budget Campus Grouped by:
MOF (means of financing)
Report Date
SSF Fund-Apprn
A/O
Budget Plan ID Information that can be seen in this DataBook:
State Allocations
Expenditure Q1
Expenditure Q2
Expenditure Q3
Expenditure Q4
Expenditure YTD
Expenditure ITD
SW B-Plus Adjustment
State Allocations Balance
Encumbrances
Balance Less Encumb
Pre-encumbrances
Balance Less PE
Control Value Filters:
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value
Typically used by Campus Budget Office
Appropriated Funds only
Presents Actual Expenditures by Quarter by A/O
Compares Actual YTD Expenditures against State Allocations/Ceilings by A/O
Provides current Encumbrance and Pre-encumbrances by A/O by Budget Plan ID
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 179 of 211
results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Budget-to-Actual for Campus Budget – Rev-Alloc-Carry-Tfr
v2.1 Appropriated funds E&E against Revenue Projections/Allocations/Carryover/Transfer Budgets Grouped by:
UH Fund (means of financing)
Report Date
Legal Authority
Budget Plan ID
Budget Summary 1 category
Information that can be seen in this DataBook:
Revenue Projection
Allocations
Carryover Budget
Transfer Budget
Rev-Alloc-Carry-Trf (projected available funds)
Expenditure Projections
Expenditure Q1
Expenditure Q2
Expenditure Q3
Expenditure Q4
Expenditure YTD
Expenditure ITD
SW B-Plus Adjustment
Rev-Alloc-Carry-Trf Balance
Encumbrances
Balance Less Encumb
Pre-encumbrances
Balance Less PE
Typically used by Campus Budget Office
Appropriated Funds only
Allows for comparison of Projected Expenditures against projected available funds (Projected Revenue + Allocations + Carryover Budget + Transfer Budget)
Provides Actual Expenditures by Quarter
Compares Actual YTD Expenditures against projected available funds (Projected Revenue + Allocations + Carryover Budget + Transfer Budget)
Provides current Encumbrance and Pre-encumbrance balances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 180 of 211
Control Value Filters:
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Cash Balance 37-47 Rpt – Special & Revolving
v3 37-47 report of change from beginning cash to ending cash Grouped by:
Program ID
Report Date
UH Fund (Special or Revolving)
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
1 Claim-on-cash Beg Bal
Revenue Recognized YTD
AR YTD
Fund Bal Adj
Loan Payments
Other Amounts
2 Revenue net of AR/FB/Ln Pmt/Other
Expenditure YTD
AP YTD
Loan Advances
Typically used by Campus Budget Office
Special and Revolving Funds only
Cash Balance DataBook in “Form 37-47” format (Beginning Cash + Net Revenue – Net Expenditures +/- Transfers = Current Cash Balance)
Provides supporting information regarding the change from beginning cash balance to ending cash balance
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 181 of 211
3 Expenditure net of AP/Ln Adv
4 Transfers
5 Claim-on-cash Cur Bal
Calc Ending Cash 1+2+3+4
Diff in Cash
Encumbrances
37-47 Unencumbered Cash
AP/Cur Yr Def Rev
Unencumbered Claim-on-cash
Pre-encumbrance
Unenc Cash Less PE
Control Value Filters:
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2015” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Cash Balance Quarterly - Special & Revolving – by Budget Campus
V2 Quarter-end cash balances Grouped by:
UH Fund (Special or Revolving)
Report Date
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Claim-on-cash Beg Bal
Typically used by Campus Budget Office
Special and Revolving Funds only
Presents Claim-on-cash balances by quarter
Presents YTD change in Claim-on-cash
Provides current Encumbrance and Pre-encumbrance balances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 182 of 211
Claim-on-cash Q1
Claim-on-cash Q2
Claim-on-cash Q3
Claim-on-cash Q4
Claim-on-cash Cur Bal
YTD Change in Claim-on-cash
AP/Cur Yr Def Rev
Encumbrances
Unencumbered Claim-on-cash
Pre-encumbrance
Unenc Cash Less PE Control Value Filters:
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Cash Balance YTD - Special & Revolving – by Budget Campus
V2 Year-to-date cash balance Grouped by:
UH Fund (Special or Revolving)
Report Date
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Claim-on-cash Beg Bal
Typically used by Campus Budget Office
Special and Revolving funds only
Presents Claim-on-cash Balances YTD, including YTD Change in Claim-on-cash
Provides current Encumbrance and Pre-Encumbrance balances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 183 of 211
Claim-on-cash Cur Bal
YTD Change in Claim-on-cash
AP/Cur Yr Def Rev
Encumbrances
Unencumbered Claim-on-cash
Pre-Encumbrances
Unenc Cash Less PE
Control Value Filters:
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Projected Ending Cash Balance - Special & Revolving – by Budget Campus
V2 Year-end projected cash balance Grouped by:
Fund (Special or Revolving)
Report date
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Claim-on-cash Beg Bal
Prior Yr Deferred Revenue
Revenue Projection
Transfer Budget
Expenditure Projection
Typically used by Campus Budget Office
Special and Revolving funds only
Provides calculation of Projected Ending Claim-on-cash, based on current projections (budgets) for Revenue, Expenditures, Transfers
Compares Projected Ending Cash to current Claim-on-cash balance
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 184 of 211
Projected Ending Cash
Claim-on-cash Cur Bal Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Revenue Collections- Special & Revolving – by Budget Campus
V2 Year-to-date revenue against revenue projections Grouped by:
Fund (Special or Revolving)
Report Date
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Revenue Projection
Prior Yr Deferred Revenue
Rev Recognized Q1
Rev Recognized Q2
Rev Recognized Q3
Rev Recognized Q4
Rev Recognized Cur Yr
Diff from Projection
% of Projection
Typically used by Campus Budget Office
Special and Revolving funds only
Compares Actual YTD Revenue Recognized against Revenue Projection
Presents Actual Revenue Recognized by quarter
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 185 of 211
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Special & Revolving Rev/Exp Projections – by Budget Campus
V2 Year-to-date revenue/personnel exp/other exp against projections Grouped by:
Fund (Special or Revolving)
Report Date
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Revenue Projection
Rev Recognized Cur Yr
Revenue Diff from Proj
Personnel Exp Projection
Personnel Exp YTD
Personnel Exp Diff from Proj
Other Exp Projection
Other Exp YTD
Other Exp Diff from Proj
Typically used by Campus Budget Office
Special and Revolving funds only
Compares Actual YTD Revenue Recognized against Projected Annual Revenue
Compares Actual YTD Personnel Expenditures against Projected Personnel Expenditures
Compares Actual YTD Other Expenditures against Projected Other Expenditures
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 186 of 211
Control Value Filters:
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Special & Revolving Rev/Exp Projections – (net revenue)- by Budget Campus
V2 Revenue/expenditure amounts without sign changes to reflect net revenue amounts Grouped by:
Fund (Special or Revolving)
Report Date
Legal Authority
Budget Plan ID
Budget Summary 1 category Information that can be seen in this DataBook:
Base Projection
Current Projection
Rev/Exp Q1
Rev/Exp Q2
Rev/Exp Q3
Rev/Exp Q4
Rev/Exp YTD
Difference from Projection
% of Projection Control Value Filters:
Typically used by Campus Budget Office
Special and Revolving funds only
Presents Projected Revenue Net of Projected Expenditures (Base and Current Budgets)
Presents Actual Revenue Net of Actual Expenditures by Quarter
Compares YTD Actual Revenue Net of YTD Actual Expenditures against Projection
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 187 of 211
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Summary- Budget To Actual for Campus Budget Rev Alloc Carry Tfr
v2.1 Appropriated funds E&E against Revenue Projections/Allocations/Carryover/Transfer Budgets Grouped by:
UH Fund (means of financing)
Report Date
Legal Authority
Budget Plan ID
Budget Summary 1 category
Information that can be seen in this DataBook:
Revenue Projection
Allocations
Carryover Budget
Transfer Budget
Rev-Alloc-Carry-Trf (projected available funds)
Expenditure Projections
Expenditure Q1
Expenditure Q2
Expenditure Q3
Expenditure Q4
Expenditure YTD
Expenditure ITD
This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/18/2016. Typically used by Campus Budget Office
Appropriated Funds only
Allows for comparison of Projected Expenditures against projected available funds (Projected Revenue + Allocations + Carryover Budget + Transfer Budget)
Provides Actual Expenditures by Quarter
Compares Actual YTD Expenditures against projected available funds (Projected Revenue + Allocations + Carryover Budget + Transfer Budget)
Provides current Encumbrance and Pre-encumbrance balances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 188 of 211
SW B-Plus Adjustment
Rev-Alloc-Carry-Trf Balance
Encumbrances
Balance Less Encumb
Pre-encumbrances
Balance Less PE
Control Value Filters:
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Summary - Cash Balance 37-47 Special & Revolving - by Budget Campus
v3 37-47 report of change from beginning cash to ending cash Grouped by:
Program ID
Report Date
UH Fund (Special or Revolving)
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
1 Claim-on-cash Beg Bal
Revenue Recognized YTD
AR YTD
Fund Bal Adj
This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/18/2016. Typically used by University Budget Office
Special and Revolving Funds only
Cash Balance DataBook in “Form 37-47” format (Beginning Cash + Net Revenue – Net Expenditures +/- Transfers = Current Cash Balance)
Provides supporting information regarding the change from beginning cash balance to ending cash balance
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 189 of 211
Loan Payments
Other Amounts
2 Revenue net of AR/FB/Ln Pmt/Other
Expenditure YTD
AP YTD
Loan Advances
3 Expenditure net of AP/Ln Adv
4 Transfers
5 Claim-on-cash Cur Bal
Calc Ending Cash 1+2+3+4
Diff in Cash
Encumbrances
37-47 Unencumbered Cash
AP/Cur Yr Def Rev
Unencumbered Claim-on-cash
Pre-encumbrance
Unenc Cash Less PE
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2015” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Summary - Cash Balance Quarterly Special & Revolving – by Budget Campus
V2 Quarter-end cash balances Grouped by:
UH Fund (Special or Revolving)
Report Date
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Claim-on-cash Beg Bal
Claim-on-cash Q1
Claim-on-cash Q2
This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/18/2016. Typically used by Campus Budget Office
Special and Revolving Funds only
Presents Claim-on-cash balances by quarter
Presents YTD change in Claim-on-cash
Provides current Encumbrance and Pre-encumbrance balances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 190 of 211
Claim-on-cash Q3
Claim-on-cash Q4
Claim-on-cash Cur Bal
YTD Change in Claim-on-cash
AP/Cur Yr Def Rev
Encumbrances
Unencumbered Claim-on-cash
Pre-encumbrance
Unenc Cash Less PE Control Value Filters:
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Summary - Revenue Collections Special & Revolving – by Budget Campus
V2 Year-to-date revenue against revenue projections Grouped by:
Fund (Special or Revolving)
Report Date
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Revenue Projection
Prior Yr Deferred Revenue
Rev Recognized Q1
This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/18/2016. Typically used by Campus Budget Office
Special and Revolving funds only
Compares Actual YTD Revenue Recognized against Revenue Projection
Presents Actual Revenue Recognized by quarter
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 191 of 211
Rev Recognized Q2
Rev Recognized Q3
Rev Recognized Q4
Rev Recognized Cur Yr
Diff from Projection
% of Projection Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).
Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.
KFS GL DataBooks > University Budget Office: Primarily Used by University Budget Office DATABOOK NAME CONTENTS POTENTIAL USES
Cash Balance 37-47 Rpt – Special & Revolving
v3 37-47 report of change from beginning cash to ending cash Grouped by:
Program ID
Report Date
UH Fund (Special or Revolving)
Legal Authority
Typically used by University Budget Office
Special and Revolving Funds only
Cash Balance DataBook in “Form 37-47” format (Beginning Cash + Net Revenue – Net Expenditures +/- Transfers = Current Cash Balance)
Provides supporting information regarding the change from beginning cash balance to ending cash balance
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 192 of 211
Budget Plan ID Information that can be seen in this DataBook:
1 Claim-on-cash Beg Bal
Revenue Recognized YTD
AR YTD
Fund Bal Adj
Loan Payments
Other Amounts
2 Revenue net of AR/FB/Ln Pmt/Other
Expenditure YTD
AP YTD
Loan Advances
3 Expenditure net of AP/Ln Adv
4 Transfers
5 Claim-on-cash Cur Bal
Calc Ending Cash 1+2+3+4
Diff in Cash
Encumbrances
37-47 Unencumbered Cash
AP/Cur Yr Def Rev
Unencumbered Claim-on-cash
Pre-encumbrance
Unenc Cash Less PE
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2015” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Cash Balance Quarterly - Special & Revolving
V2 Quarter-end cash balances Grouped by:
Program ID
Report Date
Typically used by University Budget Office
Special and Revolving Funds only
Presents Claim-on-cash balances by quarter
Presents YTD change in Claim-on-cash
Provides current Encumbrance and Pre-encumbrance
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 193 of 211
UH Fund (Special or Revolving)
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Claim-on-cash Beg Bal
Claim-on-cash Q1
Claim-on-cash Q2
Claim-on-cash Q3
Claim-on-cash Q4
YTD Change in Claim-on-cash
Claim-on-cash Cur Bal
AP/Cur YR Def Rev
Encumbrances
Unencumbered Claim-on-cash
Pre-encumbrance
Unenc Cash Less PE
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for Fiscal Period 13 will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
balances
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 194 of 211
Cash Balance YTD - Special & Revolving
V2 Year-to-date cash balance Grouped by:
Program ID
Report Date
UH Fund (Special or Revolving)
Legal Authority
Budget Plan ID
Information that can be seen in this DataBook:
Claim-on-cash Beg Bal
Claim-on-cash Cur Bal
YTD Change in Claim-on-cash
AP/Cur Yr Def Rev
Encumbrances
Unencumbered Claim-on-cash
Pre-Encumbrances
Unenc Cash Less PE
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for Fiscal Period 13 will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Typically used by University Budget Office
Special and Revolving funds only
Presents Claim-on-cash Balances YTD, including YTD Change in Claim-on-cash
Provides current Encumbrance and Pre-Encumbrance balances
DAGS Fund-Appropriations for UBO V2.1 Appropriated fund Expenditures against State Allocation – by MOF, DAGS Fund-Apprn, A/O Grouped by:
DAGS MOF (means of financing)
Report Date
DAGS Fund-Appropriation
A/O
Information that can be seen in this DataBook:
State Allocations
Used by University Budget Office and Campus Budget Offices
Monitors Actual YTD Expenditures against State Allocations/Ceilings by A/O
Provides Actual Expenditures by Quarter by A/O
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 195 of 211
Expenditure Q1
Expenditure Q2
Expenditure Q3
Expenditure Q4
Expenditure YTD
SW B-Plus Adjustment
State Allocations Balance
Encumbrances
Balance Less Encumb
Control Value Filters:
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Projected Ending Cash Balance - Special & Revolving
V2 Year-end projected cash balance Grouped by:
Program ID
Report Date
Fund (Special or Revolving)
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Claim-on-cash Beg Bal
Prior Yr Deferred Revenue
Revenue Projection
Transfer Budget
Expenditure Projections
Projected Ending Cash
Claim-on-cash Cur Bal
Control Value Filters:
Typically used by University Budget Office
Special and Revolving funds only
Provides calculation of Projected Ending Claim-on-cash, based on current projections (budgets) for Revenue, Expenditures, Transfers
Compares Projected Ending Cash to current Claim-on-cash balance
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 196 of 211
Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Revenue Collections- Special & Revolving
V2 Year-to-date revenue against revenue projections Grouped by:
Program ID
Report Date
Fund (Special or Revolving)
Legal Authority
Budget Plan ID
Information that can be seen in this DataBook:
Revenue Projection
Prior Yr Deferred Revenue
Rev Recognized Q1
Rev Recognized Q2
Rev Recognized Q3
Rev Recognized Q4
Rev Recognized Cur Yr
Diff from Projection
% of Projection
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July). Due to a change in reporting prior year data is available only in FY 2013 and FY2014.
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Typically used by University Budget Office
Special and Revolving funds only
Compares Actual YTD Revenue Recognized against Revenue Projection
Presents Actual Revenue Recognized by quarter After running the Databook in eThority to see for myself using numerous control values and speaking then with John, I think the control value needs to be changed to read something like the following for the Revenue Collections- Special & Revolving Special & Revolving Rev/Exp Projections :
Special & Revolving Rev/Exp Projections
V2 Year-to-date revenue/personnel exp/other exp against projections
Typically used by University Budget Office
Special and Revolving funds only
Compares Actual YTD Revenue Recognized against
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 197 of 211
Grouped by:
Program ID
Report Date
Fund (Special or Revolving)
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Revenue Projection
Rev Recognized Cur Yr
Revenue Diff from Proj
Personnel Exp Projection
Personnel Exp YTD
Personnel Exp Diff from Proj
Other Exp Projection
Other Exp YTD
Other Exp Diff from Proj
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July). Due to a change in reporting prior year data is available only in FY 2013 and FY2014
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
Projected Annual Revenue
Compares Actual YTD Personnel Expenditures against Projected Personnel Expenditures
Compares Actual YTD Other Expenditures against Projected Other Expenditures
Special & Revolving Rev/Exp Projections (net revenue)
V2 Revenue/expenditure amounts without sign changes to reflect net revenue amounts Grouped by:
Program ID
Report Date
Fund (Special or Revolving)
Legal Authority
Budget Plan ID Information that can be seen in this DataBook:
Base Projection
Typically used by University Budget Office
Special and Revolving funds only
Presents Projected Revenue Net of Projected Expenditures (Base and Current Budgets)
Presents Actual Revenue Net of Actual Expenditures by Quarter
Compares YTD Actual Revenue Net of YTD Actual Expenditures against Projection
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 198 of 211
Current Projection
Rev/Exp Q1
Rev/Exp Q2
Rev/Exp Q3
Rev/Exp Q4
Rev/Exp YTD
Difference from Projection
% of Projection
Control Value Filters:
Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).
Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 199 of 211
SECTION 3: DATBOOKS / TEMPLATES CURRENTLY NOT BEING USED:
This section contains DataBooks in eThority that are no longer or are seldom used by UH but remain accessible to users.
Note: FMIS data is Fiscal Year 2012. In some cases, similar reports may be available in PageCenter.
eThority Commitments & System DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES
Commitment DB for Center Grid
Exception History With Presenter
KFS GL DataBooks > Field GL Templates > FHBAPRTJ – PCard Transactions DATABOOK NAME CONTENTS POTENTIAL USES
FHBAPRTJ – P-Card Transaction Listing by FO and Account
In formation that can be seen in this DataBook:
FO Code
Trans ID
Organization Ref ID
Billing Period- Vendor
Transaction Date
Card Holder Name
UH Fund – Appropriation Code
Chart Code
Account Number
Account Name
Object Code
Actual Amount
Control Value Filters:
Date To:
Date From•
Fiscal Period
Fiscal Year
•FO Code
Create a listing of PCard Transactions by FO and Account Data is grouped by Account Number Data available for transaction up to an including Aug 14 2014 due to PCDO process
FHBAPRTJ – P-Card Transaction Listing by FO and Card Holder
In formation that can be seen in this DataBook:
FO Code
Trans ID
Organization Ref ID
Create a listing of PCard Transactions by FO and Cardholder Data is grouped by Cardholder name
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 200 of 211
Billing Period- Vendor
Transaction Date
Card Holder Name
UH Fund – Appropriation Code
Chart Code
Account Number
Account Name
Object Code
Actual Amount Control Value Filters:
FO Code
Fiscal Period
Fiscal Year
Date From:
Date To:
Data available for transaction up to an including Aug 14 2014 due to PCDO process
KFS PurAP DataBooks > Audit Reports VBCR030R DATABOOK NAME CONTENTS POTENTIAL USES
VBCR030R (All) – Check Cycle Cash Disbursement – Mechanical Checks
Grouped by Source Document Number Information that can be seen in this DataBook:
Payee Number
Payee Name
PDP PO Number
Invoice Number
Disbursement Type-Desc
Disbursement Number
Invoice Date
Paid Date
Disbursement Date
Source Document Type
DV Number
Original Invoice Amount
Net Payment Amount
Invoice Total Discount Amount
Chart Code
Account Number
UH does not issue standard DataBooks for PURAP. The ones
that have been created have been for one-off requests, such as
the recent Federal Demonstration Project Survey. Those
workbooks are not currently in use
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 201 of 211
Object Code
Org Reference ID
Item Account Total Amount
Source Document Number Control Value Filters: None
VBCR030R (Daily) – Check Cycle Cash Disbursement – Mechanical Checks
Grouped by Source Document Number
Information that can be seen in this DataBook:
Payee Number
Payee Name
PDP PO Number
Invoice Number
Disbursement Type-Desc
Disbursement Number
Invoice Date
Paid Date
Last Update Time Stamp
Source Document Type
DV Number
Original Invoice Amount
Net Payment Amount
Invoice Total Discount Amount
Chart Code
Account Number
Object Code
Org Reference ID
Item Account Total Amount
Source Document Number
Prior Date
Curr Date
This DataBook is not currently in use.
KFS PurAP DataBooks: Template Contains Fiscal Year 2012
Purchase Order Summary - TEMPLATE
Information that can be seen in this template:
PO Number
This creates a summary listing of 2012 Purchase Orders, contains approximately 175,000 rows of data
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 202 of 211
Vendor Customer Number
Payee Name
Document Date
PO Status
Vendor Number
Name
Total with Tax
Requestor Name
Bill Name
FMIS GL/SL > CMMR090 / FBMR090: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES
CBSP090D / FBSP090D (GL) Information that can be seen in this DataBook:
Object Code Description
Fiscal Period
Transaction Description
Document Date
Transaction Code
Transaction Date
Batch Reference
Batch Date
Batch Number Control Values:
Fiscal Month
Account Code: (6 digits)
This DataBook provides CGS & FAS Account Statement / Transaction Detail for GL Accounts, Fiscal Year 2012 Data is grouped by Object Code Description and Fiscal Period
CBSP090D [SL] Information that can be seen in this DataBook:
Transaction Description
Document Date
Transaction Code
SL-CGS Revised Budget Amount
Actual Amount
SL-Adjusted Encumbrance Amount
Batch Reference
CGS Account Statement (Transaction Detail) Fiscal Year 2012 Data is grouped by Budget Pool Grouping and object Code Description
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 203 of 211
Batch Date
Batch Number Control Values:
Fiscal Month
Account Code: (6 digits)
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 204 of 211
FMIS GL/SL > CBMR091: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES
CBMR091AW (Award Summary) Information that can be seen in this DataBook:
Award
SL-CGS Revised Budget Amount
MTD Actual
FYTD Actual Amount
SL-Adjusted Encumbrance Amount
SL-CGS Balance Amount Control Values:
Fiscal Month
Data is grouped by Award, Budget Pool Grouping and Object Code Description
CBMR091AW (Award/Account Summary)
Information that can be seen in this DataBook:
Award
SL-CGS Revised Budget Amount
MTD Actual
FYTD Actual Amount
ITD Actual Amount
SL-Adjusted Encumbrance Amount
SL-CGS Balance Amount Control Values:
Fiscal Month
Data is grouped by Award, Account, Budget Pool Grouping and Object Code Description
CBMR091AWFO (FO Grouped Consolidated)
Information that can be seen in this DataBook:
Fiscal Officer Code
Award
SL-CGS Revised Budget Amount
MTD Actual
FYTD Actual Amount
ITD Actual Amount
SL-Adjusted Encumbrance Amount
SL-CGS Balance Amount Control Values:
Fiscal Month No Prompt for the following Control Values to create the DataBook:
Data is grouped by Fiscal Officer Code, Award, Budget Pool Grouping and Object Code Description
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 205 of 211
Budget Pools Grouping not in ‘1000 – Budget Pools’
CBMR091R1 (Rollup 1 Summary) Information that can be seen in this DataBook:
SL-CGS Revised Budget Amount
MTD Actual
FYTD Actual Amount
ITD Actual Amount
SL-Adjusted Encumbrance Amount
SL-CGS Balance Amount Control Values:
Fiscal Month
Data is grouped by Rollup 1, Budget Pool Grouping and Object Code Description
CBMR091R1 (Rollup 1/Account Summary)
Information that can be seen in this DataBook:
SL-CGS Revised Budget Amount
MTD Actual
FYTD Actual Amount
ITD Actual Amount
SL-Adjusted Encumbrance Amount
SL-CGS Balance Amount Control Values:
Fiscal Month
Data is grouped by Rollup 1, Account, Budget Pool Grouping and Object Code Description
CBMR091R2 (Rollup 2 Summary) Information that can be seen in this DataBook:
SL-CGS Revised Budget Amount
MTD Actual
FYTD Actual Amount
ITD Actual Amount
SL-Adjusted Encumbrance Amount
SL-CGS Balance Amount Control Values:
Fiscal Month
Data is grouped by Rollup 2, Budget Pool Grouping and Object Code Description
CBMR091R2 (Rollup 2/Account Summary)
Information that can be seen in this DataBook:
SL-CGS Revised Budget Amount
MTD Actual
FYTD Actual Amount
ITD Actual Amount
SL-Adjusted Encumbrance Amount
Data is grouped by Rollup 2, Account, Budget Pool Grouping and Object Code Description
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 206 of 211
SL-CGS Balance Amount Control Values:
Fiscal Month
CBMR091R3 (Rollup 3/Account Summary)
Information that can be seen in this DataBook:
SL-CGS Revised Budget Amount
MTD Actual
FYTD Actual Amount
ITD Actual Amount
SL-Adjusted Encumbrance Amount
SL-CGS Balance Amount Control Values:
Fiscal Month
Data is grouped by Rollup 3, Account, Budget Pool Grouping and Object Code Description
FMIS GL/SL > FHMR101: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES
FHMR101 (Master) Some of the information that can be seen in this
DataBook:
Curr Unrestr General Fund
Curr Unrestr Special – UH
Curr Restr – P Gifts
Loan Funds Federal Funds
Endowment UHGA
Debt Retirement
Agency State General
Total All Funds
Control Value Filters:
Fiscal Month
This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.
This DataBook includes over 62 columns of information
FHMR101 (Section 1) Information that can be seen in this DataBook:
Curr Unrestr General Fund
Curr Unrestr Special – UH
Curr Unrestr Special - State
Curr Unrestr Revolv Funds
Total Curr Unrestricted
This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 207 of 211
Control Value Filters:
Fiscal Month
FHMR101 (Section 2) Information that can be seen in this DataBook:
Curr Restrict – P Scholarship
Curr Restrict – P Gifts, Others
Curr Restrict – P Non-Fed Admin 1
Curr Restrict – P Non-Fed Admin 2
Curr Restrict – P Non-Fed Sp Prj
Control Value Filters:
Fiscal Month
This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.
FHMR101 (Section 3) Information that can be seen in this DataBook:
Curr Restrict – F Federal CWS
Curr Restrict – F Servc Cost Ctr
Curr Restrict – F USDA Direct
Curr Restrict – F Fed Voc Educ
Curr Restrict – F Fed
Control Value Filters:
Fiscal Month
This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.
FHMR101 (Section 5) Some of the information that can be seen in this
DataBook:
Loan Funds Revolving-Shel
Loan Funds trust Fund
Loan Funds revolving – Hsing
Loan Funds Special – HI Educ
Total Loan Funds
Control Value Filters:
Fiscal Month
This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.
FHMR101 (Section 6) Some of the information that can be seen in this
DataBook:
Endowment UHGA
Endowment principal Accts
This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 208 of 211
Endowment Invmt Portfolio
Endowment Contra/Other
Total Endowment Fund
Control Value Filters:
Fiscal Month
FHMR101 (Section 7) Some of the information that can be seen in this
DataBook:
Unexpended Plant
Renewal & Replacement
Debt Retirement
Invested in Plant
Total Plant Fund
Control Value Filters:
Fiscal Month
This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.
FHMR101 (Section 8) Some of the information that can be seen in this
DataBook:
Agency State General
Agency Others
Agency Deposits
Total Agency
Total All Funds Control Value Filters:
Fiscal Month
This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.
FHMR101 (Section 9) Some of the information that can be seen in this
DataBook:
Unexpended State Funds
Unexpended UH Fed
Unexpended UH Private
Renew * Repl UH Funds
Renew & Repl State Funds
Control Value Filters:
Fiscal Month
This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 209 of 211
FMIS GL/SL > FHMR103: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES
FHMR103DTL ( Master) Some of the information that can be seen in this
DataBook:
Curr Unrestr General Fund
Curr Unrestr Special – UH
Curr Restr – P Gifts
Loan Funds Federal Funds
Endowment UHGA
Debt Retirement
Agency State General
Total All Funds
Control Value Filters:
Campus Code
Fiscal Period
This creates a listing of Operating Revenue down to the object
code levels. Data is grouped by FSO 103 Level 1, FS 103 Level 2,
FSO 103 Level 3 and then by Object Code.
This DataBook includes over 50 columns of information
FMIS GL/SL: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES
FBMR094 Information that can be seen in this template:
Beginning Balance
FYTD
Current Month Charges
Current Balance
Control Value Filters:
Campus Code:
Fiscal Month
This creates a listing of FMIS SL/GL Transactions by campus.
Data is grouped by Object Code, Fund Digit and Account Code
& Title
FBSP090S /FBMR090 [SL] Information that can be seen in this template:
SL-FAS Revised Budget Amount
MTD Actual Amount
FYTD Actual Amount
SL-Adjusted Encumbrance Amount
SL-FAS Balance Amount
This creates a FAS Account Summary By Budget Pool & Object
Code.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 210 of 211
Control Value Filters:
Fiscal Month
Account Code:
Simple Balance Sheet (GL) Information that can be seen in this DataBook:
Actual Amount
Control Value Filters:
Fiscal Month
FO Code: (5 digit)
Data grouped by Object Code and Fund & Department
Simple Income Statement (SL) Some of the information that can be seen in this
DataBook:
Actual Amount
Control Value Filters:
Fiscal Month:
FO Code (5 digits)
Data is grouped by Object Code Description and Fund &
Department.
FMIS GL Transactions Template Information that can be seen in this template:
Prior Month Ending Balance Amount
MTH Actual Amount
Beginning Balance Amount
YTD Actual Amount
Balance Amount
Control Value Filters:
Fiscal Period
Fiscal Office Code: (5 digits)
This creates a detail listing of FMIS GL Transactions for a
specific Fiscal Office. Data is grouped by Campus Code,
Account Code, Object Code, Fiscal Period and Transaction Code
FMIS GL/SL Transactions Template Information that can be seen in this template:
Actual Amount
Control Value Filters:
Fiscal Period
Fiscal Office Code: (5 digits)
This creates a listing of FMIS GL/SL Transactions for a specific
Fiscal Office.
Data is grouped by Campus Code, Account Code, Object Code,
Fiscal Period and Transaction Code
FMIS SL Transactions Template Information that can be seen in this template:
MTD FAS Revised Budget Amount
MTD CGS Revised Budget Amount
This creates a detail listing of FMIS SL Transactions for a specific
Fiscal Office.
University of Hawaii
eThority DataBooks
Last Updated: 09/22/2016 UH eThority DataBook Descriptions Page 211 of 211
MTD Actual Amount
YTD FAS Revised Budget Amount
YTD CGS Revised Budget Amount
YTD Actual Amount
YTD FAS Revised Balance Amount
YTD CGS Revised Balance Amount
ITD FAS Revised Budget Amount
ITD CGS Revised Budget Amount
ITD FAS Revised Balance Amount
ITD CGS Revised Balance Amount
BB FAS Revised Budget Amount
BB CGS Revised Budget Amount
BB Actual Amount
Control Value Filters:
Fiscal Period
Fiscal Office Code: (5 digits)
Data is grouped by Campus Code, Account Code, Object Code,
Fiscal Period and Transaction Code
Recommended