View
219
Download
0
Category
Preview:
Citation preview
UCF Human Resources – Leave of Absence & Workers’ Comp
Ben Anderson, Leave Administration ManagerRobert Guarneri , Associate Director
FAMILY MEDICAL LEAVE FAMILY MEDICAL LEAVE ACT - FMLAACT - FMLA
FAMILY MEDICAL LEAVE FAMILY MEDICAL LEAVE ACT - FMLAACT - FMLA
UCF Human Resources – Leave of Absence & Workers’ Comp
GOALSGOALS• IMPROVE COMMUNICATIONS BETWEEN HR AND
UNIVERSITY DEPARTMENTS REGARDING FMLA
• INCREASE EMPLOYEE AWARENESS CONCERNING THEIR RIGHTS AND RESPONSIBILITIES IN REGARDS TO FMLA
• IMPROVE THE NUMBER OF LEAVE REQUESTS SUBMITTED WITHIN THE REQUIRED TIMELINES
• REDUCE THE ISSUES THAT CAN CONTRIBUTE TO DELAYS AND HARDSHIPS THAT THE EMPLOYEE MAY EXPERIENCE.
UCF Human Resources – Leave of Absence & Workers’ Comp
The Purpose of FMLAThe Purpose of FMLA Assist employees in balancing work demands and
family needs under certain circumstances. Allow leaves to be granted on a gender-neutral
basis. Promote the national interest of preserving family
integrity. Allow employees to take such leave in a manner
which accommodates the legitimate BEST interests of the employer.
UCF Human Resources – Leave of Absence & Workers’ Comp
What is FMLA What is FMLA Federal Law first instituted in 1993
All UCF employees who have been employed for one year and have worked a minimum of 1250 hours are eligible
Provides employees up to 12 weeks or 480 hours of unpaid, job protected leave per fiscal year
Designed to be used for specific serious health conditions.
UCF Human Resources – Leave of Absence & Workers’ Comp
FMLA FMLA Also includes Military Family Leave for
qualifying exigencies and Injured Service Member Care Leave
Anything directly arising from the military member’s deployment, such as:
1. Official ceremonies,
2. Family Support and Assistance Program
Activities
3. Military Informational meetings/briefings
4. Pre-deployment briefings and events.
UCF Human Resources – Leave of Absence & Workers’ Comp
FMLA DEADLINESFMLA DEADLINES
There are two mandatory federal deadlines required for employers to meet regarding FMLA Processing:
1. The “Notice” - 5 days
• FMLA Notification of Eligibility
• Notify HR by Phone or email 2. The “Request” - 5 days
• Approval or Denial of Leave Request
UCF Human Resources – Leave of Absence & Workers’ Comp
First Five Day First Five Day NoticeNotice PeriodPeriod
EE has 15 days from date of letter to provide supervisor the
Medical or Parental Leave request and Certification of
HealthCare Provider, Deadline date is in the letter.
This completes the First Five Day “Notice” Period
EE provides NOTICE to Department
Day One
Department must notify HR within 24
hours
Day Two
HR must determine eligibility and send notification letter
and forms
Day Three, Four, Five
UCF Human Resources – Leave of Absence & Workers’ Comp
Second Five Day Second Five Day RequestRequest PeriodPeriod
EE and Department are given all details and requirements to fulfill in the Approval letter and
should adhere to deadline dates provided.
This completes the Second Five Day “Request” Period
EE must complete a Request for Leave &
provide a Certification of
HealthCare Provider form to Supervisor
Day One
Department must review, obtain
signatures & submit forms to HR within
24-48 hours of receipt from
employee
Day Two, Three
HR must review, calculate benefits,
deal with any issues, approve or deny & send approval or
denial letter
Day Four, Five
UCF Human Resources – Leave of Absence & Workers’ Comp
How can UCF be Liable for How can UCF be Liable for Failure to Meet FMLA Failure to Meet FMLA
Guidelines? Guidelines? Failure to notify employee of rightsailure to notify employee of rights Poor recordkeepingPoor recordkeeping Denying or interfering with leaveDenying or interfering with leave Failure to restore to a similar positionFailure to restore to a similar position Discipline/Discharge in retaliation for requesting Discipline/Discharge in retaliation for requesting
leaveleave
Monetary Penalties can be imposed for failure toMonetary Penalties can be imposed for failure to
meet FMLA guidelines.meet FMLA guidelines.
UCF Human Resources – Leave of Absence & Workers’ Comp
FMLA Protection for the FMLA Protection for the EmployeeEmployee
FMLA absences CANNOT be counted against the employee for attendance or disciplinary purposes.
UCF Human Resources – Leave of Absence & Workers’ Comp
FMLA Protection for UCF
The University is not required to grant more than 12 weeks or 480 hours of unpaid leave per fiscal year.
UCF Human Resources – Leave of Absence & Workers’ Comp
Who Represents UCF as the Who Represents UCF as the Employer?Employer?
The employer is defined as one who acts, directly or indirectly, in the interest of the employer.
UCF Specific: Vice Presidents, Deans, Chairs, Directors, Supervisors, Department Managers, Payroll Processors, Office Managers, et al.
If not properly managed, there is potential exposure for litigation.
UCF Human Resources – Leave of Absence & Workers’ Comp
When Should an When Should an Employee Request a Employee Request a
Medical LeaveMedical Leave University Procedure requires an
employee who is out more than 10 days to request a Leave of Absence.
UCF Human Resources – Leave of Absence & Workers’ Comp
QUICK RECAP
1. The “Notice” - 5 days
• FMLA Notification of Eligibility
• Notify HR by email or by phone 2. The “Request” - 5 days
• Approval or Denial of Leave Request 3. Required Forms
• Medical or Parental Leave Request Form
• Certification of Health Care Provider Form
• Intent to Return to Work and Medical Release Form
UCF Human Resources – Leave of Absence & Workers’ Comp
FMLA SEMINARS
FMLA TOOLKIT FOR SUCCESS • ONE HOUR SEMINAR FOR SUPERVISORS AND
PROCESSORS• ONE HOUR SEMINAR FOR MANAGERS
MOM AND ME SEMINARS • PARENTAL LEAVE SEMINAR
UCF Human Resources – Leave of Absence & Workers’ Comp
FMLA ToolkitFMLA Toolkit Employee Rights and Responsibilities Medical or Parental Leave Request Form Certification of Health Care Provider for
Employee’s Serious Health Condition Certification of Health Care Provider Form for a
Family Member with a Serious Health Condition Intent to Return to Work and Medical Release
Form Medical Leave Checklist Parental Leave Checklist FMLA Tracking Log Leave Audit Form Military Leave Procedures
UCF Human Resources – Leave of Absence & Workers’ Comp
Questions?
Recommended