U KRR: the happy hydra

UKRR: the happy hydra

UKSG Conference April 2011

Briefing Session

Looking at..What..

Why..

How..

Bigger picture..

Over to you..

Why -1..

Key aimsProtecting research information:1 copy held at the BL - access copy2 copies within UKRR members’ collections

100 km shelf space to be released:Collaborative collection managementMembers dispose material whilst retaining access

Why – 2..

Access to funds for de-duplication

Premium document delivery service from British Library

Capital cost savings - institutional level

100 km shelf space to be released

Why - 3..

Duplication of holdings

Estate pressures – increase in student nos.

Alignment with institutional strategies

Growth of e-sustainable archives

Sharing paradigm: ‘JiT’ v ‘JiC’

MembersUniversity of Aberdeen

Aberystwyth University

Bodleian Libraries of Oxford University

University of Birmingham

Cardiff University

Cambridge University Library

Durham University

University of Edinburgh

University of Glasgow

Imperial College London

Kings College London

Kingston University

University of Leeds

University of Liverpool

London School of Economics

The University of Manchester

Newcastle University

University of Nottingham

Northumbria University

Open University

Queen Mary, University of London

University of Reading

Royal Holloway, University of London

University of Sheffield

University of Southampton

University of St Andrews

University of Sussex

University College London

ULRLS

How -1

5 year scheme: 2009 - 2014

6-monthly cycles:manage workflow

achievable targets: 10km per cycle

simplifies planning process

High level process

Member completes template with details of the titles they wish

to de-duplicate

UKRR template is loaded into LARCH Validation, pre-

processing step

Scarcity checking, detailing number of copies held by

UKRR members.

Member sends samples of requested titles to BL

Combing scarcity data and BL responses a retention status is assigned to the offered titles;

Automatic matching of titles already offered to UKRR. Shelf checks are made

against all newly offered titles. Samples of items not

identified are requested.

Offered items are checked against BL holdings, using samples from member if

necessary. This is an iterative process and regular

responses are provided.

Process Level 0Submissio

n

Review

Decision

Extra Universe UKRRIntra Universe UKRR

Selection

Submission stage

Bibliographic details:Local ref code / Shelf mark

Title is a compulsory field

ISSN or Publisher & Place of Publication

Local holdings:Supplement details

Gaps – detail any

Shelf space – entered in metres and centimetres

Data snapshot

Review stage

Check to establish:

If title has been offered previously

If offering matches existing BL holding

Whether the offered holdings needed at BL

Triggers email queries between BL & library

What does that really mean..ISSN= ????Title: Research reportsOffered: 1997 - 2001Place of publication: ??Publisher:??Which means:

Can’t match to previous offeringsBL catalogue matches....

>1k matches

What is scarcity checking?The process by which parallel holdings are identified within UKRR

Default status is ‘retain’ unless demonstrated otherwise

3 stage process:Automated title checking

Manual matched to holdings level

Finally matched to previous UKRR offered holdings

Process level 1b

What achieved so far..

30k metres processed to date..

What lies behind these nos?27k holding runs offered

13k unique titles

4k ≥ 2 (33%)

1k ≥ 5 (8%)

100 ≥ 10 (0.8%)

3 ≥ 15 (0.02%)

ergo

29 heterogeneous collections

Most frequently offered titles

Journal Title Publisher Times Offered

Nature NPG 17

Annual Review of Physiology Annual Reviews 15

Biometrika OUP 15

Journal of Applied Physiology

APS 14

Trends in Neuroscience

APS 14

UKRR – a distributed collection

Linked Automated Register of Collaborative Holdings

Is it all worth while - value

£3 million invested

which has delivered

£9 million savings

Is it all worth while - impact

Photo courtesy of Chris Thomas of Kingston University

Is it all worth while - impact

Library use

“UK

“UKRR has enabled the University of Glasgow Library to free up space to create a new social learning space which has been heavily used since it opened. This has contributed to a significant rise in the number of students and researchers using the Library”

Susan Ashworth, Assistant Director, Research and Learning Support Services, University of Glasgow

“ “ 

UKRR - virtuous circle???

Bigger picture..

Cultural change

Data

Sustainability

BP - cultural challengesInstitutional buy inWhat is valuable? Library identity:

Sharing paradigm: ‘JiT’ v ‘JiC’What can safely be compromised?What contributes most to the core aims?

Align strategic initiativesAdvocacy never finishes

BP - data challenges

Title v holdings information Inconsistency Non standardisation Incomplete Resource intensive Disclosure Logistical complexity

How can I express thee

Take 1 journal:

ISSN Journal title Offering 01662236 Trends in neurosciences v. 18 no. 1 (1995) to v. 30 no. 12 (2007) 01662236 Trends in Neurosciences v. 10 no. 1 (1987) to v. 17 no. 12 (1994) 01662236 Trends in neurosciences v. 1 no. 1 (1978) to v. 29 no. (2006) 03785912 Trends in neurosciences v. 1 no. (1978) to v. 28 no. (2005) 01662236 Trends in Neurosciences v. 1 no. 1 (1978) to v. 30 no. 12 (2007) 01662236 Trends in neurosciences v. 18 no. (1995) to v. 21 no. (1998) 01662236 Trends in neurosciences v. 6 no. (1983) to v. 17 no. (1994) 01662236 Trends in Neurosciences v. 3 no. (1980) to v. 28 no. (2005) 01662236 Trends in Neurosciences v. 5 no. 1 (1982) to v. 27 no. 12 (2004) 01662236 Trends in Neurosciences v. 2 no. (1979) to v. 19 no. (1997) 01662236 Trends in Neurosciences v. 2 no. (1979) to v. 17 no. (1994) 01662236 Trends in neurosciences v. 4 no. (1981) to v. 20 no. 11 (1997) 01662236 Trends in Neurosciences v. no. (1995) to v. no. (1999) 01662236 Trends in Neurosciences v. 1 no. (1978) to v. 26 no. 1 (2003)

Which is expressed.. Library has v. 16, no. 1 (Jan. 1993)-v. 22, no. 12 (Dec. 1999)

Medical Library has v. 3, no. 2 (Feb. 1980)-v. 11, no. 12 (Dec. 1988), v. 15, no. 1 (Jan. 1992)-v. 27, no. 3 (Mar. 2004) xxx I Library has v. 13, no. 1 (Jan. 1990)-v. 30, no. 12 (Dec. 2007) Medical Library lacking v. 6, no. 7-8 (July-Aug. 1983); v. 18, no. 2 & 4 & 6-7 12

(Feb. & Apr. & June-July & Dec. 1995)  Pers Vol. 1-29, 1978-2006. Lacks Vol. 23(12); Vol. 24(2).

BP - sustainability HE – state of flux

Business model in post Browne era

What are the avoidance/opportunity costs?

Risk management

Evaluate need?

BP - Global challenge US:

WEST regional storage trustOCLC - cloud collections HATHI/RECAP

Europe: UK: RLUK-Collection Management Netherlands: Metamorfoze project Finland: Finnish National Repository Catalonia – GEPA

Australia: CAVAL

Beyond 2014

Team UKRR

Deborah Shorley - Head, UKRR Chris Brown - UKRR Data Coordinator Rachel Richards - BL UKRR Service

Manager

www.ukrr.ac.uk

UKRR Members’ Workshop February 2010

UKRR Key Do