Training slides for newly chartered clubs ry2012 13

ROTARACT Fellowship Through Service

Training Workshop by Abdul Wahid

District Rotaract Representative RY 2012-13

Agenda

Overview - RI District 3310 What is Rotaract? Roles and Responsibilities Protocols and Constitutions & By-

Laws Rotaract Events Questions and Answers

Getting to Know You

Name Position Hobbies/Likes/Dislikes What do you want to gain from

Rotaract Why Rotaract?

Role of District

Role of District

TRAININ

Gs

Role of District

• UNITE• ADVICE• TRAININGS

Overview of Rotaract Structure

District Governor

District Rotaract Chairperson

District Rotaract Committee(Rotarians)

District Rotaract Representative(Elected by Rotaractors)

Rotaract District Committee(Rotaractors)

Overview of Rotaract Structure

Rotary Clubs

Zone & District Level / School

Rotaract Clubs

Rotaractors

Community

Nation

International

Self

Together, We Make a Difference

District Theme

RI District 3310 Rotaract – At a Glance RI District 3310 is one of the few unique districts which

involve 3 countries - Brunei, Malaysia and Singapore.

Hence, it has a diverse range of demographics and cultures. The district also faces the challenges of bridging the bonds especially in such geographic locations.

Zone 1 Zone 3Zone 2

1.RAC Johor Bahru2.RAC Kota Melaka3.RAC Sekolah Sultan

Abdul Jalil (Pending)

1. RAC Likas Bay2. RAC Kota Kinabalu3. Institute Sinaran4. University Sabah

Malaysia (USM)

1. RAC Marina City2. RAC North West3. RAC Spore West4. RAC Spore East5. RAC Spore City6. RAC Raffles City7. RAC Queenstown8. RAC Temasek9. RAC NUS10. RAC NTU11. RAC SMU12. RAC NYP13. RAC NP14. RAC SP15. RAC United Nations

D3310 (NEW)16. RAC SUTD (NEW)

1. RAC Curtin2. RAC Kuching3. RAC Swinburne4. RAC Kolej Laila Taib5. University Malaysia

Sarawak (UNIMAS)

Zone 4

In total, there are 29 Rotaract Clubs in D3310 to date and the district is made up of 4 Zones. Zone 1 – Johor and Melaka Zone 2 – Sabah Zone 3 – Singapore Zone 4 – Sarawak

List of Rotaract Clubs in District 3310

To achieve Presidential Citation RY2012-13 To send 1 nomination for District Award Clubs to send at least 1 participant for

each Zonal / District activities Rotaract clubs to organise at least 1 joint

activity

GOALS

To qualify: Clubs must meet 2012-13 Presidential Citation – To participate in a service project or other activity focused on peace.

To fulfil 4 activities out of 8 activities All activities must be undertaken and completed

between 1 July 2012 and 31 March Submission to District Secretary by 16 March 13

- Sponsoring Rotary Club President’s signature

Presidential Citation RY 2012/13

Upcoming District ActivitiesJuly – Sept : Club Installations27 October : Zonal BBQ (Singapore)10 November : Assistance in Rotary Foundation Flag Day

(Rotaract Clubs are informed to assist, if possible)23-25 Nov : Rotary Family Day @ Desaru, Johor BahruJanuary : Zonal Bowling (Singapore)February : Proposed PD workshop

“Back to Basics” on Rotaract workshop for membersMarch : Proposed Community Service Project

Blood Donation Drive on 16 March17-19 May : Rotaract District Conference (RDC)

Together, We Make a Difference

District Theme

Rotaract Quiz What is Rotaract Motto? When is World Rotaract Week? First Rotaract Club Chartered? Date? What other youth programs of R.I.? How often are Rotaract Clubs suppose to have

meetings? What are the five avenues of service? NGS? DRR? ZR? DG? DRC?RDC RDA? RYLA? DIC?

What is Rotaract ???

http://www.youtube.com/watch?v=VGmnnThCyP8&feature=results_main&playnext=1&list=PL51E1FAAEC524D5CA

Campus Rotaract Club of Davis:

Rotaract Basics

A Rotaract club is a Rotary sponsored club for 18-30 year-olds that fosters

leadership and responsible citizenship, encourages

high ethical standards in business, and promotes international peace and understanding.

Fundamentals

Community Service

Professional Development

LeadershipDevelopment

Rotaract Goalsa)To develop professional and leadership skills;

b) To emphasize respect for the rights of others, and to promote ethical standards and the dignity of all useful occupations;

c) To provide opportunities for young people to address the needs and concerns of the community and our world;

d) To provide opportunities for working in cooperation with sponsor Rotary clubs;

e) To motivate young people for eventual membership in Rotary.

Rotaract Statement of Policy

Rotaract Facts

Rotaract stands for Rotary in action. The first club was chartered in 1968 at the

University of North Carolina at Charlotte, in the USA on 13 March.

Today there are over 7,100 clubs in 163 countries and geographic areas with an estimated membership of 163,000 young men and women worldwide.

Roles and Responsibilities

1. President2. Vice-President3. Secretary4. Treasurer5. Club Service6. Community Service7. International Service8. Professional Development

President

SMART GOALSSpecificMeasurableAttainableRelevantTimely

A leader is only as good as his team - Anoymous

“I cannot give you the formula for success, but I can give you the formula for failure: which is: Try to please everybody.”

- Herbert B. Swope

COMMUNICATION

Vice - President

1. Works Together with the President2. Presides at all meetings when

President is absent3. Reduce the administrative load and

develop new and exciting club projects and activities

Secretary

1. Works Together with the President2. Handle the club’s communication3. Maintain Club records4. Take minutes for all board meetings

Agenda of Meeting

1. Welcome and Apologies

2. Amendments from Previous Minutes

3. Matters Arising from Previous Minutes

Agenda of Meeting

4. Treasurer's Report

5. Reports from Respective Directors• Club Service Director• Community Service Director• International Service Director• Professional Development Director

Agenda of Meeting

6. Zonal and District Updates • Zonal updates• District updates

7. Rotary Time

8. Any Other Business

9. Date & Time of Next Meeting

Treasurer

1. Collector and Disburser of club funds2. Chairs the finance committee3. Reports the club’s financial status at

each meeting4. Has the accounts audited by end of

the Rotary year.

Club Service

1. Develops strategies for membership development and retention

2. Plans fellowship activities for the membership

Club Service

Fellowship, Fellowship and Fellowship

Club Service

Community Service

1. Reviews suggestions and develops plans for the club’s annual community service projects.

2. Takes a leadership role in organizing and facilitating the projects

Tips:• Be clear in choosing the target beneficiary – Elderly, Children, Mentally-handicapped• Frequency?

Community Service“We Care, We Share”Institute of Mental Health (IMH) Project

Community Service

2008 – West Coast Park 2009 – Marina Barrage

International Service

1. Oversees the hosting exchanges programmes of the clubs

2. Proposes and manages international projects outside of Singapore – with an objective of service in mind

Tips:• Have a planned out itinerary of places of

interest in Singapore

International Service

RAC Ampang, KL

RAC Thammasat University, BKK

Professional Development

1. Vocational Training2. Life skills workshops

Tips:• Get your Rotarians to give talks on their

professions! (Also get to know them better!!!)

Professional Development

MARSHAMALLOW GAME

Rules•10mins

• Tallest structure with the Marshamallow standing tall WINS

http://www.youtube.com/watch?v=H0_yKBitO8M

Protocols

1.Installation2.Members Induction

Ceremony3.Activity Exercise

IMPT - Guidelines

A Rotaract club must observe the following guidelines:-1. Rotaract Handbook2. Rotaract Constitutions and By-

Laws3. Rotaract Statement of Policy4. District 3310 Manual of

Procedures (MOP)

Installation

Toasting(to inform guests to stand & drinks

available)– Head of State– Rotary International– To Guests (Guests are requested to

sit)

Installation

Roll Call– Rotary

(DG>GOH>External>D3310)– Rotaract (External>D3310)– Interact (External>D3310)

ROTARY CLUB OFPONTIAN

RI DISTRICT 3310

ROTARACT CLUB OFSINGAPORE WEST

RI DISTRICT 3310

INTERACT CLUB OFNATIONAL JUNIOR COLLEGE

RI DISTRICT 3310

Installation

Speeches– Speech by Outgoing President– Appreciation of Outgoing BOD members– Installation of Incoming President– Speech by Incoming President– Installation of Incoming BOD members– Speech by Guest of Honour (GOH)– Token of Appreciation to GOH

Toasting Roll Call Speeches Photo-taking Games (optional) Reception

Installation

Questions?

• Only use the official certificates• President will recite the charges to

inductees• Inductees to recite• President congratulates inductees

Induction of Members

ACTIVITY EXERCISE!

Rotaract Events

Zonal Zonal BBQ Fellowship Zonal Bowling Monthly meetings

District Rotaract District Assembly (RDA) (June/July) Rotaract District Conference (RDC) (Mar-June)

ROTARACT DISTRCT ASSEMBLY

Date : 30 June 2012 (Saturday)Venue : Ngee Ann Polytechnic,

Lecture

Rotaract District Assembly 2012/13 (30 June 2012 @ Ngee Ann Polytechnic)A total of 99 Rotaractors and 11 Rotarians attended this year’s RDA, eclipsing last year’s attendance, making it one of the highest attendance to date.There was also the presentation of awards to the nine outstanding Rotaract Clubs who had achieved the Change Maker awards last year. District awards were also given out to the deserving Rotaract Clubs

Zonal Bowling 2012

District Rotaract Conference 2012

Rotaract Events

International World Rotaract Week Interota Rotaract Pre-Convention Meeting APRRC RYLA Rotary Youth Exchange

Rotaract Events

World Rotaract WeekSuggestions for these activities include:• Conduct a joint project with a Rotary club.• Plan a literacy day to be held annually• Invite Rotaractors to Rotary club meetings and vice versa.• Give a presentation about Rotaract to a Rotary club that does not sponsor a

Rotaract club.• Publicize Rotaract in local media.• Conduct a fundraiser for Rotary's US$200 Million Challenge.• Encourage cross-promotion between Interact, Rotary Youth Exchange, RYLA,

and other community youth organizations.• Partner with international Rotaract clubs.• Establish monitoring programs between Rotaractors and Interactors, as well

as, with Rotarians.• Introduce potential members to Interact by inviting them to a meeting or a

project.

Rotaract Events

Interota• A worldwide Rotaract meeting organized and

sponsored by Rotaractors• Held every 3 years. (Last one was in Y2011 –

Hurghada,Egypt)• Not an official Rotary International meeting –

Rotary still supports by ensuring representation of RI leadership

Rotaract Events

Rotaract Pre-Convention Meeting• Learn more about excellent Rotaract service projects• Opportunity to exchange ideas on a wide range of

Rotaract topics

Asia Pan Regional Rotaract Conference (APRRC)

Rotaract Events

RYLA• Rotaract Youth Leadership Awards• Rotary’s leadership training program for young

people• Emphasizes leadership, citizenship and personal

growth

Rotaract Events

Rotary Youth Exchange

http://www.rotary.org/RIdocuments/en_pdf/752en.pdf

http://www.youtube.com/watch?v=puineN1UMto&feature=related

Constitutions and By-Laws

MeetingsOnce every fortnight

AttendanceAt least 60% attendance (members)

RotariansMust be present at meetings

Constitutions and By-Laws

Major Projects1. To serve the community2. To promote International

Understanding

District DuesRotaract Clubs shall pay annual fees or dues to their district Rotaract organization to cover the cost of district administration

Rotaract Quiz What is Rotaract Motto? When is World Rotaract Week? First Rotaract Club Chartered? Date? What other youth programs of R.I.? How often are Rotaract Clubs suppose to have

meetings? What are the five avenues of service? NGS? DRR? ZR? DG? DRC?RDC RDA? RYLA? DIC?

Rotaract Quiz•What is Rotaract Motto? • Fellowship Through Service

•When is World Rotaract Week?• Week of 13 March, Monday to Sunday

•First Rotaract Club Chartered? Date?• Rotaract Club of North Charlotte, North

Carolina, USA on 13 March 1968•What other youth programs of R.I.?• RYLA, Interota, Rotary Youth Exchange, GSE

•How often are Rotaract Clubs suppose to have meetings?• Fortnightly

Rotaract Quiz•What are the four avenues of service?• Professional Development, Club Service,

Community Service, International Service•NGS? DRR? ZR?• New Generations Service, District Rotaract

Rep., Zonal Rep. •DG? DRC?RDC• District Governor, District Rotaract Chairman,

Rotaract District Conference•RDA? RYLA? DIC?• Rotaract District Assembly, Rotary Youth

Leadership Award, District Interact Chairman

Rotary

Worldwide organization on professional leaders

Provide humanitarian service Encourage high ethical standards in all

vocations Help build goodwill and peace in the world 1.2 million Rotarians worldwide More than 34,000 clubs in nearly every

country

Origins of Rotary

First service club – Rotary club of Chicago, USA

Formed on 23 Feb 1905 by Paul P. Harris In 1985 – Rotary made historic commitment

to immunize children against Polio worldwide –

Polio Plus Program In 1989, women were admitted into Rotary

for the first time.

The Four-way Test

“Of the things we think, say or do:”

1. Is it the TRUTH?2. Is it FAIR to all concerned?3. Will it build GOODWILL and BETTER

FRIENDSHIPS?4. Will it be BENEFICIAL to all concerned?

Adopted by Rotary 1943

Motto and RI Theme

1. Rotary Motto: Service Above Self2. RI Theme 2012-13: Peace Through Service

Conclusion

No BoundariesThe sky is the limit!

All Walks of LifeRegardless of Race, Language and Religion

Give back to SocietyHelping people/communities in need!

Don’t let the club dies

in YOUR hands!

Conclusion

Resources

www.Rotary.orgwww.rotarydistrict3310.orghttp://rotaractdistrict3310.blogspot.sg/Rotaract HandbookDistrict 3310 Manual of ProceduresDistrict Rotaract CommitteeRotaract District CommitteeRotariansRotaractors

Questions?