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TotalFlow Prep, Print Manager & Production Manager
The tools that will redefine your entire print production
Giving your business a clear advantage
Productivity. Performance. Opportunity
Ricoh TotalFlow brings together an ever-expanding,
innovative portfolio of comprehensive software and
professional solutions.
By optimising productivity and performance, it enables
you to reduce costs, save time and promote added value
to broaden your business capabilities, presenting new
opportunities. If you want your business to deliver more,
the advantages are clear.
Prep, Print Manager and Production Manager are part
of our TotalFlow portfolio. Designed for cut sheet print
environments, they help you increase efficiency throughout
your entire print production operation to drive revenue
and growth.
TotalFlow.
Accelerate the make ready process. TotalFlow Prep
THE CHALLENGES TO PRINT READINESSFrom one job to the next, you never know what shape files
will be in when they arrive. You don’t know how many
formats are involved either. Then production information on
covers, tabs and finishing options for example, may be out
of order or simply missing. It means that pulling together
the print-ready PDF file can take more time than you have,
affecting scheduling, deadlines and ultimately, impacting on
your bottom line.
Ricoh’s TotalFlow Prep delivers the solution you need to
make all this and more a thing of the past.
.
SHORTEN TURNAROUND TIMESTotalFlow Prep makeready software simplifies the steps and
the time it takes to create print-ready PDF files. Common
PDF composition tools make the software easy to use and
WYSIWYG visual ticketing makes it easy to validate. The
final PDF can be submitted to TotalFlow Print Manager or
TotalFlow Production Manager. These two solutions work
together to deliver a simplified prepress workflow with
accurate and efficient output. Depending on your needs,
both solutions can also work independently.
REDUCE ERRORS AND COSTSTotalFlow Prep defines simple programs that automates
repetitive tasks. And fewer manual touch points means
fewer delays. The preview screen shows everything including
finishing so files are previewed before they go to print. As a
result you can avoid disruptive workarounds and redos.
It naturally follows that the faster you can create a print-
ready PDF file, the less it costs. When you process jobs faster,
you create room for more work. With TotalFlow Prep you
also get functions that can be value-added services, like last
minute editing which can make you even more competitive.
.
TOTALFLOW PREP HELPS YOU:• Provide an intuitive graphical user
interface and visual ticketing
• Combine scanned and digital content
• Set up the order of pages
• Assign job properties such as special
instructions
• Set up chapters
• Perform simple edits such as
deskew of scanned documents, logo
replacement, text insertion, sizing
and rotation
• Add tabs with text and images for a
professional finish
• Preview the final file to ensure it is
accurate before submitting it for
printing
• Enable last-minute editing
TotalFlow Print/Production Manager helps you drive productivity
THE CHALLENGES TO EFFICIENCYProduction print environments lose efficiency for several
reasons. Job media is not coordinated, causing unnecessary
paper changes. Jobs are submitted to the wrong printer
or printers are down. High-priority jobs are stuck in print
queues behind regular jobs. Devices are only used part time
due to lack of job scheduling and balancing. And the big
one is manual tasks with repetitive operations taking too
much time and producing errors.
MAXIMISE YOUR THROUGHPUTTotalFlow Print and Production Manager solve these issues
with one single point of control and management of jobs.
As a result, you can transform your business into one that
runs at top efficiency. You increase throughput, lower
operational costs and reduce errors. All of which helps fuel
profitability and opens up your capacity to offer customers
even more.
TOTALFLOW PRINT/PRODUCTION MANAGER.Advantages of digital print management across multiple devices.
• Use a web submission client to
submit PDF jobs
• Create visual tickets with the
WYSIWYG interface – makes it easy
to set job controls and preview jobs
• Automate job scheduling based on
printer capabilities and availability –
let’s you see jobs lined up according
to printer resources
• Set up alerts that enable operators
solve printer-related issues fast
• Immediate error recovery – identifying
necessary pages for reprint
• Produce reports on job and printer
metrics to assist ‘fine tuning’ of your
operation
Seamless integration. Operational ease
A SIMPLE YET ADVANCED SOLUTIONEasy to install and use, the web-based software of entry-level
TotalFlow Print Manager and advanced TotalFlow Production
Manager integrate seamlessly with TotalFlow Prep. In fact,
TotalFlow Prep can be launched directly from Print Manager
or Production Manager to present a dashboard view for
ease of operation right from the start. And TotalFlow Print
Manager can be upgraded to TotalFlow Production Manager
in line with your needs.
TotalFlow Print Manager supports up to 5 printers and
TotalFlow Production Manager supports up to 10 printers.
TotalFlow Production Manager also offers additional
features in addition to those shared by both of these
innovative software tools.
Web to Print Prepress
PrepressSubmission Print
Scan input
• Job Scheduling• Error recovery• Workflow foundation*
• Printer pools*• PCL/PS transforms to PDF*
*Production Manager Only
TotalFlow Path
VDP etc.
TotalFlowPrep
TotalFlow Printor Production
Manager
1
2
• Editing• Imposition• Composition
TOTALFLOW PATH INTEGRATES AND AUTOMATES.TotalFlow Path is the affordable and simple way to get
applications talking each other. It is a separate solution that
works together with Ricoh TotalFlow Prep, TotalFlow Print
Manager and TotalFlow Production Manager and other third
party applications such as Web-to-Print, Prepress and VDP,
to smoothly integrate your applications into an end-to-end
workflow. And improve your digital efficiency.
TotalFlow Production Manager. Additional advantages
AFFORDABLE TOOLS TO DRIVE SUCCESSThrough TotalFlow Prep, Print Manager and Production
Manager, you’ll see a big efficiency gain and a faster return
on your investment. In these challenging times, when
companies need to increase productivity and maximise
profitability they give you the tools to redefine your entire
print production.
HIGHLY INTUITIVE. DRAG & DROP SIMPLICITY.TotalFlow Production Manager allows you to customise workflows and save valuable time. Other benefits include:
• Supports printer pools allowing
software to find the fastest path to
job completion
• Provides interfaces to Enfocus PitStop
Server for preflight integration and
colour management integration
• Allows jobs to be configured to stop
until operator go-ahead after proof
print/quality check
• PCL and PostScript to PDF transforms
for streamlining job completion
TotalFlow PrepMAIN SPECIFICATIONS
SPECIFICATIONS
Computer
Network
CPU: 3 GHz or higher recommended (minimum 2 GHz) Main memory: 3 GB or higher recommended (minimum 2 GB)
Ethernet LAN adapter (at least 100 Mbps, wired LAN recommended
Hard disk Program area: 500 MB
Free space of at least 10 GB is recommended
Display 1,280 x 1,024 pixels or greater recommended (minimum 1,024 x 768 pixels)
16.7 million colors or more recommended (minimum 64,000 colors)
Operating system Windows XP Home Edition / Professional SP3 (32bit) / Windows XP Professional SP2 (64bit)
Windows Vista Home Basic / Home Premium / Business / Enterprise / Ultimate SP2
Windows 7 Home Premium / Professional / Enterprise / Ultimate SP1 Windows 8 Pro / Enterprise
Windows Server 2003 Standard Edition / Enterprise Edition SP2
Windows Server 2003 R2 Standard Edition / Enterprise Edition SP2
Windows Server 2008 Standard / Enterprise SP2
Windows Server 2008 R2 Standard / Enterprise SP1
Windows Server 2012 Standard Under a 64-bit operating system, this application can be used only in 32-bit mode.
Associated applications When using the following types of files, install the necessary supplemental application before setting up this application:
Microsoft Office (Word/Excel/PowerPoint) files:
Acrobat 8 Standard / Professional, Acrobat 9 Standard / Pro, Acrobat X Standard / Pro, Acrobat XI Standard / Pro (Adobe PDF must be installed.)
Microsoft Office Word*1 2003 SP3 / 2007 SP2 / 2007 SP3 / 2010 / 2010 SP1
Microsoft Office Excel*1 2003 SP3 / 2007 SP2 / 2007 SP3 / 2010 / 2010 SP1
Microsoft Office PowerPoint*1 2003 SP3 / 2007 SP2 / 2007 SP3 / 2010 / 2010 SP1
PS/EPS files:
Acrobat 8 Standard / Professional, Acrobat 9 Standard / Pro, Acrobat X Standard / Pro, Acrobat XI Standard / Pro
Web browser To use the web browser version of TotalFlow Prep, one of the following browsers is required:
Internet Explorer 9 or later, Mozilla Firefox 12 or later, Google Chrome 19.0 or later, Apple Safari 5.1.2 or later
*1 Only the 32-bit version is supported
TotalFlow Print Manager. TotalFlow Production Manager
TotalFlow Print/Production Manager
SOFTWARE SPECIFICATIONS
SFU (Service for Unix) SUA (subsystem for Unix applications)
Windows XP: Windows Services for UNIX Version 3.5
Windows Server 2008: Utilities and SDK for Subsystem for UNIX-based Applications in Microsoft Windows Server 2008 RTM
Windows 7, Server 2008 R2: Utilities and SDK for Subsystem for UNIX-based Applications in Microsoft Windows 7 and Windows Server 2008 R2
Web browser Internet Explorer 9 Chrome 19.0 or later Safari 5.1.2 through 5.1.7 Mozilla Firefox 12 or later Any 64-bit version of browser is not supported.
Adobe Reader Adobe Reader 8, 9, X or XI
Flash Player Flash Player 11.2 or later
Operating System One of these:
Windows XP Professional with Service Pack 3 (32-bit)
Windows Server 2008 Standard or Enterprise with Service Pack 2 (32-bit or 64-bit)
Windows Server 2008 R2 Standard or Enterprise (64-bit)
Windows Server 2008 R2 Standard or Enterprise with Service Pack 1 (64-bit)
Windows 7 Enterprise or Ultimate (32-bit or 64-bit)
Windows 7 Enterprise or Ultimate with Service Pack 1 (32- bit or 64-bit)
On 64-bit operating systems, TotalFlow Production Manager operates in 32-bit mode.
File System NFTS recommended
TotalFlow Print Manager
HARDWARE SPECIFICATIONS
TotalFlow Production Manager
HARDWARE SPECIFICATIONS
Component Requirement for 1-5 printers 1x TotalFlow Print Manager
CPU 2.4 GHz dual core
Main Memory 4 GB
Network
Hard Disk
Display
Component
CPU
Main Memory
Network
Hard Disk
Display
Gigabyte 1000Base-X
100 GB free space
More than 1,024 x 768 pixels, more than 16.7 million colors
Requirement for 6-10 printers 1x TotalFlow Production Manager
2.4 GHz dual core
8 GB
Gigabyte 1000Base-X
200 GB free space
More than 1,024 x 768 pixels, more than 16.7 million colors
*For more than 10 printers, consider adding another server
MAIN SPECIFICATIONS
RICOH ASIA PACIFIC PTE LTD103 Penang Road #08-01/07, VISIONCREST Commercial, Singapore 238467Phone: +65 6830 5888, Fax: +65 6830 5830www.ricoh-ap.com
All brand and/or product names are trademarks of their respective owners. Specifi cations and external appearance are subject to change without notice. The colour of the actual product may vary from the colour shown in the brochure. The images in this brochure are not real photographs and slight differences in detail might appear. Copyright © 2013 Ricoh Asia Pacifi c Pte Ltd. All rights reserved. This brochure, its contents and/or layout may not be modifi ed and/or adapted, copied in part or in whole and/or incorporated into other works without the prior written permission of Ricoh Asia Pacifi c Pte Ltd.
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